City of Woodlawn Park

June 2009 Council Meeting Minutes

June 2009 Minutes (corrected)

The Woodlawn Park City Council met on June 15, 2009, at Woodlawn Park City Hall. Present were Mayor Tim Robertson, Attorney Matt Carey, Chief Jim Carter, Council Members, Scott Horn, Sherry Hyde, George Langford, Christian Seidt, Greg Claypool, and Doug Watson, Treasurer Charlie Veeneman and City Clerk Chana Elswick.

The meeting began at 7:30 pm.

Mayor Tim Robertson asked if any guests would like to approach the Council. There were no guests to speak to the Council.

The council reviewed the minutes for the May 19, 2009 Council Meeting. Greg made a motion to accept the minutes for the meeting. Sherry seconded the motion. All voted aye and the minutes were accepted. George asked where the burglary was that was reported on last month. Chief Carter will check into it.

Charlie Veeneman gave the Treasurer’s report. There is 1 month left in the year. He stated that ytd, expenses are $39,000.00 over income, with $20,000.00 being FEMA money. He has called Frankfort again but they have not called him back. He will give a more complete answer at the July meeting. He stated the budget includes carryover from prior year revenues. Insurance tax is $16,000.00 over the budgeted amount. Operations is under budget. Tim and Charlie discussed how to account for FEMA money in the budget. Greg asked if the City could recover Matt’s cost for dealing with the Church for the City. Tim stated Matt’s work was done at the Council’s request. Matt stated the City could not recoup the cost of negotiations with the Church. Doug made a motion to accept the Treasurer’s report. George seconded the motion. All voted aye and the report was accepted.
Charlie stated there are 3 residents that owe property tax for the current year, 3 for 2008, 1 for 2007 & 2008. Mrs. Fernandez still owes $350.00 for rental license fees. Mr. Perkins still owes for the Business License/
Chana gave the second reading of the following ordinances:
Ordinance No. 1 Series 2009-2010, An ordinance estimating revenues resources and appropriating funds for operation of City Government and adopting a budget for the period of July 1, 2009 through June 30, 2010. A roll call vote was taken: Greg- aye, Chris- aye, Sherry – aye, Doug –aye, Scott- aye, George –aye. All voted aye and the ordinance was passed.
Ordinance No. 2 Series 2009-2010, An ordinance adopting the Jefferson County, Kentucky ad valorem tax assessment for the City of Woodlawn Park, Kentucky and the levying of an ad valorem tax thereon for the general operating purpose of the City. A roll call vote was taken: Greg- aye, Chris- aye, Sherry – aye, Doug –aye, Scott- aye, George –aye. All voted aye and the ordinance was passed.

Chana Elswick gave the Clerk’s report. She did not have the website hit report. She had nothing else to report.

Charlie stated he had information regarding the compensating rate for property tax. He stated he will bring information to the next meeting on how to give notice for the public hearing, for Council to reveiw.

Chief Jim Carter gave the police report for June. There were 3 citations, 32 warnings, 5 house watches, 2 motorist assists, 119 miscellaneous runs, 1 report of a problem, and expenses of $66.10. He stated he is working on a cell phone for Bob Heaton. There will be a Block Watch meeting 06/17/09 at 7:00pm. George stated that the Metro Louisville website has a list of crimes in the area. He asked how long they would be kept on the list. Chris stated 90-180 days.

Council Focus
Fences and Building Permits Doug Watson stated he had given approval for an addition at 4315 Kinloch. He has issued a letter. He has approved a fence for 4739 Westport Terrace, but has not sent the letter. He stated there was an issue with 6815 and 6817 Green Meadow Circle. 6815 had put up a gate to the front of the property, which is out of ordinance. It is connected to 6817 which is out of ordinance. He will issue a permit for 6815 Green Meadow Circle. 6887 or 6889 Green Meadow Circle has a fence sign in the yard, but no permit request. Scott stated he thinks it was for fence repair work. 6934 Ambridge has requested a fence permit, but it is not within ordinance. A variance is requested. Doug presented a sketch to the Council to review, because the homeowner could not attend the meeting. Council discussed the plans. Doug made a motion on behalf of the resident for a variance. Greg seconded the motion to deny the request. All voted aye to deny the request for a variance.

Emergency Preparedness George Langford stated there will be a meeting 06/23/09 at 8:00am with MSD, Ken Fleming and Troy Smith of MSD about drainage issues. Scott will attend the meeting. It will address the exposed pipe and the flood plain. He stated there is a lot of debris along the train track and he will show this to MSD. Tim stated residents had expressed concerns about the ditch along Westport Road. He asked Hall Construction and KDOT to attend the meeting. George stated TLD had cleaned up the debris at the end of Beechwood.

Communication Sherry Hyde stated she had nothing to report. She and Chris are updating the directory addresses.

Public Relations Tim stated there are no events planned.

Streets and Signs Scott Horn stated the City Hall Improvement Committee is still on hold. The Committee will meet after the 06/23/09 meeting. He is getting some ideas on signage and entrance sings. He has not finished the City sign report for replacements and additions. Tim stated there may be some stimulus money for roads. He had Westport Road mowed.

Grounds Greg Claypool stated he would like Tim to call Hall Construction about grading Walser. He called a neighbor on Walser that is putting branches out, to bundle them and cut them to size. He stated the trash people did take the bundled trash. He asked that something be placed in the newsletter, directory or send a postcard. Greg and Tim are working on the garbage contract.

Welcome Christian Seidt stated he had not welcomed residents at 718 Stivers. There are 5 homes for sale, 2 for rent and 3 sold last month.

New Business
There was no new business.

Old Business
City Hall Usage Agreement: Greg does not have it updated with parking rules.
Chris requested a Mom’s Group be able to use City Hall on Wednesday evenings. Chief Carter stated the Fire Department said there was no occupancy limit, no fire extinguisher or no smoke detector required. He did suggest having a fire extinguisher in City Hall. Doug stated that the Block Watch meeting was scheduled for the 17th. It was decided both groups could meet at the same time.
Westport Road Church of Christ: No communication from the Church, They are removing the houses on Ambridge Circle,

Chris made a motion to adjourn the meeting. Doug seconded the motion. All voted aye and the meeting was adjourned at 8:29pm.


Respectfully submitted,

Chana R. Elswick
City Clerk