Pinnacle Gardens

May 6, 2008 Board Meeting

PG Board of Directors Meeting

The Annual meeting was called back to order. As a quorum was not present, the annual meeting was recessed until June. At this point the regular meeting was then called to order by Ben. Board members present included Ben Lampton, Erin Hazlewood, Peggy Sullivan, Nancy Chaplin, along with Dan Rapp of Ky Realty. Guests present included Betty Sinclair, Carol Greissman, and Estelle Fink.

Carol brought up the dryer cleaning work of Coit. She expressed her unhappiness with their performance, meeting appointments, and communication with her as a unit owner. Discussion continued and found that work was done very rapidly and only on the inside. No outside work was done. Dan, Ben, and someone from Coit will meet to straighten out what was done or not done. Payment will be withheld for the time being.

The treasurer’s report was given by Erin.
Old business:
1) lien has been filed on Unit 13638;
2) Unit 13539 - amount $750. Dan did receive a call from him and he requested a
Letter stating we will foreclose on unit. It was agreed to file a lien since nothing has been received
Since October;
3) Unit 3407 - Nothing received since October but he said he will give good faith payment
A lien will be filed if nothing received within a week.
4) Unit 13527 C. Richmond still owes $140 but is paying maintenance fees.
5) Unit 13512 - is still in arrears.
New business:
1) Regular bills have been paid
2) payment books went out to new owners
3) flowers have been planted in front and new signs and posts have been installed
4) shingle and roof repair work was done on Units 13601 and 13650 and bill has been received
From Riley for this work.
Ending balance is $11,092 but a reserve account payment was not taken out in March. Dan will check on it. Nancy moved to accept the treasurer’s report, Peggy seconded, and it was approved.

The minutes from the previous meeting had been previously distributed. One correction - a duplication of the Unit number 13613 in the treasurer’s report will be removed. Peggy moved to accept the minutes as corrected, Erin seconded, and it was approved.

NEW BUSINESS
1. Quality Lawn company is not doing what is expected. Ben contacted them to get bush planting done this week. (This is in addition to regular contract.) Estelle stated some of the tall grass plants were cut down or killed with spray and only mulch was put in their place.

2. A request was made for covering the bottom of a deck. This will be looked into as discussion showed this should be done for all units with a deck above. Lowe’s and Home Depot do have a plastic covering that could be installed.

3. It is time for the Newsletter again. Items should be sent to Peggy. Three items that were suggested were, 1) dog owners need to clean up after their dogs; 2) storm doors installed should be full glass doors only; and 3) some units have removed the white blinds and not replaced with white window covering.

4. Erin moved that we spend $200 on the annual yard sale for advertising, etc. Nancy seconded and it was approved. The yard sale is scheduled for June 14, 2008.

5. Peggy needs a printout of the list of unit owners to match up with the list from Ky. Realty so a Directory can be printed for everyone.

Erin moved and Peggy seconded that the meeting be adjourned.