Pipkin Hills

Meeting Minutes 07/24/01

Aug 14, 2001

Pipkin Hills Homeowners Meeting 7/24/01

Attendance: (X - Attended G - Guest Speaker)

Lot Homeowner
1 X Pam Alexander
2 Dean & Joy Milke
3 Chad Bailey
4
5
6 X Bart Duncan
7 Michael King
8 James Hawthorne
9 X Brian & Gloria Kelly
10 Dale & Carla Benedict
11
12 Damion Greiman
13 X Charles & Melody Spann
14 Michael Leach
15 X Dan & Chris Miclette
16 Greg & Donna Besaw
17
18 Cliff Houston
19 Marvin Parker
20 X David & Joy Lucente
21 Marvin Parker
22 Tracy Ortiz
23 Marvin Parker
24 Veterans Administration
25 Marvin Parker
26 X Kim Houston
27 X Steve & Julie Austin
28 Mike & Debbie Nichols
29 Todd & Christen Woosley
30 X Diana Harvey
31 Mark & Tracey Waddey
32 Lee & Dawn Smalling
33 X Cleve & Beverly Johnson
34 Brian & Laura Gocking
35 Marvin Parker
36 Marvin Parker
37 Marvin Parker
38 X Bill & Lynn Reiger
39 Marvin Parker
40 X Ruben & Kelly Castillo
41 Marvin Parker
42 X Jack & Renee Winter
43 Marvin Parker
44
45 Walter Cole
46 Marvin Parker
47 Marvin Parker
48 Marc & Kim Rogers
49 Marvin Parker
50 Marvin Parker
51 Marvin Parker
52
53
54
55
56 Mary Jane Hawthorne
57 X Carrie & Aaron Walker
58 Tammy Shearer
59
60 Patrice Curley
61 Brad Smithson
62 Robert Collard
63 Paul Roberts
64 X Erin & Steven Bagsby
65 X Lisa & Andy McDonald
66 Raymond Mccoy
67 John & Alice Duva
68
69
70
71
72
73
74
75 Jeff Oakes
76
77 X Joe & Carole Sullivan
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100 Stephanie Forrest
101 X Benny & Denisa Jones
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119 Mark Box
120
121
122
123
124
125
126
127 X Rachael McCauley
128
129 David Greer
130
131 X Casey & Raine Baird
132
133 X Tom & Michelle Carreiro
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
168
169
170
171
172
173
174
175
176
177
178
179
180
181
182
183
184
185
186
187
188
189
190
191
192
G Jim Beason


Old Business:
 Update on Petition
 Update on Action Items
 AI-1 - What about setting up associations within Phases?
 This Action Item was canceled on 7/24/01.
 A Homeowners Association already exists for the whole subdivision. Marvin Parker is President.
 AI-2 - Obtain information about our rights from Spring Hill.
 This Action Item was closed on 7/24/01with an update from Dan Miclette in Mark Waddey's absence.
 Who enforces what:
 City - Roads, Sewage, Drainage
 Association - Grass Height, Restrictions
 AI-3 - Invite Taylor Golden and Marvin Parker to the next meeting.
 This Action Item was closed on 7/24/01with an update from Dan Miclette in Steve Austin's absence.
 Taylor Golden and Marvin Parker were invited, but neither showed up.
 AI-4 - Invite Jim Beason to the next meeting. Jack Winter Closed
 This Action Item was closed on 7/24/01 with Jim Beason's attendance.
 See notes from speech under New Business.

New Business:
 Ice Breaker - Everyone introduced himself or herself.
 Jim Beason
 Why have a Homeowners Association - To ensure property values go up.
 Homeowners Association is not fun - "officers become most hated."
 Need Permission of all Developers (Marvin Parker/Taylor Golden/Others?) in order to start a Homeowner Association.
 Homeowners Associations are created for the whole subdivision, not by Phases.
 Builder (Marvin Parker owns all undeveloped Lots) will have most votes since they own most of the land.
 A Property Management Company (there are 10 in the area) usually charge $4 a home/lot.
 We will need to elect people to an Association Restrictions Committee (ARC). They are responsible for interpreting the Restrictions.
 If Codes & Developer do nothing to help you after contacting them, try calling the Mayor (Ray Williams)
 When contacting Codes or the Developer, always keep a paper trail of whom you talked to, what was said, and when it took place.
 Legally, Marvin is responsible for enforcing Restrictions since he is the President of the currently existing Homeowners Association. We need him to either turn over his votes or cast them so we can elect officers.
 Our next steps are:
1. Speak with Marvin Parker about turning over the Homeowners Association to the Homeowners.
2. Elect Officers - (5 was suggested) to establish dues.
3. Elect members to ARC (Association Restrictions Committee).
4. Employ a Property Management Company to be the bad guy.
 Q&A for Guest Speaker
 Pipkin Hills Website
 Go to www.neighborhoodlink.com
 Enter 37174 for zip code and click on GO
 Select Pipkin Hills
 Or Go to the site directly www.neighborhoodlink.com /springhill/pipkin
 New Petition to be walked around by volunteers (See Action Item AI-5) for signatures starting Wednesday 7/25 through Wednesday 8/1 - See Attachment #1
 It was decided that when the petition walks around, additional information will be requested.
 When is best day for meetings
 White Page Information for website
 Yellow Page Information for website


Action Items:
Id Description Assigned to Status Date
AI-1 What about setting up associations within Phases? Mark Waddey Canceled 07/24/01
AI-2 Obtain information about our rights from Spring Hill. Mark Waddey Closed 07/24/01
AI-3 Invite Taylor Golden and Marvin Parker to the next meeting. Steve Austin Closed 07/24/01
AI-4 Invite Jim Beason to the next meeting. Jack Winter Closed 07/24/01
AI-5 Volunteers to Walk Petition around by streets. David Lucente
Dan Miclette
Lisa McDonald
Benny Jones
Casey & Raine Baird
Jack Winter Open 07/24/01
AI-6 Copy of Restrictions should be going out to Homeowners who purchased homes from Taylor Golden Bill Reiger Open 07/24/01
AI-7 Update Old Petition & Create New Petition David Lucente Open 07/24/01
AI-8 Create Poll sheet for best night for meetings David Lucente Open 07/24/01

Next Meeting:
 Date and Time to be determined by Poll Sheet at David & Joy's House - 2800 Mason's Court

Round Table:
 Bill Reiger - Taylor Golden should be handing out a copy of the Restrictions at each closing. - (See Action Item AI-6).
 Joy Lucente - We should have a Petition to request that Marvin Parker and Taylor Golden turnover the Homeowner Association to the Homeowners. - (See Action Item AI-7).
 Rachel - Concerned about dues. She moved here because a Homeowners Association did not exist.
 Jack Winter - Concerned about Marvin having control over Restrictions. He can change the Restrictions without our approval, without telling us, and he doesn't enforce them.
 Joy & Dean Milke - Joy Lucente read an email explaining their concerns about the Restrictions regarding fences 6 ft off property line/storing items under decks that are not enclosed with lattice/removal of stone wall at entrance/they would love a playground. Also, Tuesday nights are not a good night for them to participate. A Poll of which night is best will be taken to determine the best night to have the meetings - (See Action Item AI-8).
Attachment #1:

Petition for Maintenance 07/24/01

We, the Homeowners of Pipkin Hills Subdivision, would like for the city of Spring Hill to address the following issues with our subdivision:

1. The front entrance road, Pipkin Hills Drive, has been damaged and we, the homeowners of Pipkin Hills, believe the road to be unsafe for driving. Please finish fixing the front entrance road to ensure safe driving conditions.
2. There are building materials scattered through out the subdivision that we, the homeowners of Pipkin Hills, believe the building materials to be unsafe, especially for our children. Please contact Marvin Parker to enforce Spring Hill City Codes to have these building materials removed.
3. The drainage in the subdivision has not been corrected. Although attempts have been made, the problem still exists including standing water the size of a large pond that remains for more than the allowed 48 hours and during a rain storm, flowing water the size of a large stream can bee seen going down Pipkin Hills Drive. Please contact Marvin Parker to enforce Spring Hill City Codes to have these drainage issues corrected.
4. All of our mailboxes are required to match per "Restrictions for Pipkin Hills Subdivision" as filed with Williamson County Book 1629 Page 877. Please contact Marvin Parker to enforce this restriction regarding this issue.
5. Marvin Parker has removed the trailers that sit at the front entrance of the subdivision, but he left signs, bails of hay, and other junk that is considered dangerous. Please contact Marvin Parker to have the junk removed from the subdivision.
6. There are streetlights that are either blown out or have never worked. Please fix all streetlights that are currently not working.
7. Manholes are too high on Pipkin Hills Drive and Tyler Ct. and have caused damage to vehicles driving through the subdivision. Please either raise the road around the manholes or paint them to make them visible to all drivers.
8. Many of the undeveloped lots contain weeds and grass that are more than six inches tall on a consistent basis. Please contact Marvin Parker to enforce Spring Hill City Codes to have these undeveloped lots maintained on a regular schedule.
9. The entrance, where it meets Duplex Rd., has an inadequate amount of room to allow vehicles to turn into Pipkin Hills Dr. without reducing their speed disproportionately to other traffic on Duplex Rd. This creates a safety hazard for residents.


Attachment #2:

Petition for Control of Homeowners Association 07/24/01

We, the Homeowners of Pipkin Hills Subdivision, would like Marvin Parker, the current President of the Pipkin Hills Homeowners Association, to turn over the Pipkin Hills Homeowners Association to the current Homeowners. We would like to elect officers to lead the Homeowners Association giving each lot equal representation when enforcing or changing the Restrictions for Pipkin Hills Subdivision.