Pecan Valley Neighborhood Association

Pecan Valley Neighborhood Association

Our Neighborhood Association History

The Pecan Valley Neighborhood Association was officially organized on October 1, 1997. We've worked on a number of issues during the years to better our community. We invite you to join us and help keep our neighborhood a safe and enjoyable place to live.

Here are the by-laws that govern our association:

PECAN VALLEY NEIGHBORHOOD ASSOCIATION BY-LAWS

Article I
Name and Boundaries

Section 1: Name.

The name of this organization shall be the Pecan Valley Neighborhood Association (PVNA), hereafter referred to as the “Association.”

Section 2: Boundaries.

The Pecan Valley Neighborhood Association shall include within its jurisdiction the area bounded as follows:

On the North from Sinclair Road and Roland Avenue going northwest on Roland Avenue to Pecan Valley Drive.

On the West from Roland Avenue and Pecan Valley Drive going south to E. Southcross Blvd. to Salado Creek and south on Salado Creek to SW Military Drive.

On the South, on S.W. Military Drive at Salado Creek going east to Spur 117 south to IH 410 going north to E. Southcross Blvd. and then west to Roland Ave.

On the East going north on Roland Avenue to Sinclair Road.

Article II
Purpose of the Association

Section 1: Purpose.

The purpose of this Association shall be to represent the Pecan Valley community to the City of San Antonio and to all of its departments, to provide a common voice for the betterment of the Pecan Valley community; to provide a line of communication between the citizens of the Pecan Valley community and governmental agencies; and to promote a spirit of community pride. The Association shall be non-political and shall not endorse political candidates for any election.

Section 2: Powers.

The voting members of this Association shall have and exercise any and all powers, rights, and privileges which a corporation organized under Vernon’s Texas Civil Statutes, Article 1396, Texas Non-Profit Corporation Act, and other applicable federal, state, and local financial and corporation laws may now of hereafter have or exercise.

Article III
Membership

Section 1: Members.

All persons 18 years of age or older, who are members of a household lawfully occupying a residence a residence or apartment located within the jurisdiction of the Association shall be members of the Association.

Section 2: Voting Members.

Households shall delegate one member as a voting member. Such votes shall be exercised as provided for in Section 3 below. Voting members shall be conspicuously identified at each meeting by a process prescribed by the Board of Directors by resolution.

Section 3: Votes.

Each household shall be entitled to on vote upon full payment of annual dues as outlined in Article III, Section 4, of these Bylaws. The vote for such household shall be exercised as they determine, but in no event shall more than one vote be cast for each household residing within the boundaries of the Pecan Valley Neighborhood Association.

Section 4: Annual Dues.

Annual dues are assessed at ten and no/100 dollars ($10.00) for each household located within the Association boundaries and shall be voluntary. Dues will be due on 1 December of every year for those households that paid on 1 December of the previous year. Households that join the association during the calendar year will be assessed the annual dues at ten and no/100 dollars ($10.00) due on the 1st of the month in which the household joins and may renew their dues on their twelve month anniversary. Households who have not paid annual dues within five (5) days of the due date shall not be entitled to a vote. However, full payment of annual dues at any other time shall entitle a household to a vote at the next regular meeting held following the fifth day from the day on which the dues were paid and at each meeting thereafter. Payment of the annual fees should be check or money order made out to the Pecan Valley Neighborhood Association.

Section 5: Non-Discrimination.

The Association will not discriminate against individuals or groups on the basis of race, religion, color, sex, sexual orientation, age, disability, national origin, income, or political affiliation in any of its policies, recommendations, or actions.

Article IV
Officers

Section 1: Officers.

The officers of the Association shall be President, Vice President, Secretary, and Treasurer. The officers shall also serve as members of the Board of Directors during the term for which they are elected.


Section 2: Duties.

The officers shall perform the duties prescribed by the parliamentary authority, these Bylaws, standing rules adopted by the Association, and as the Board may, from time to time, prescribe by resolution. Where a conflict arises between these Bylaws, the parliamentary authority, and standing rules, the order of hierarchy shall be the Bylaws followed by the parliamentary authority and, lastly, standing rules.

a. President
The President shall preside at all meetings of the Association and of its Board of Directors. The President shall oversee and approve the agenda for these meetings. The president shall represent the Association to committees and agencies of the City of San Antonio when necessary and in the best interests of the Association. In Addition, the President shall open and close all meetings on time; determine whether a quorum is present; enforce all the rules, including rules of debate; maintain order, and decorum; respond to parliamentary inquiries, point of order and any other motions that may require his/her action; declare the meeting recessed or adjourned; have available and become familiar with these Bylaws, rules of order, standing rules, resolutions, the parliamentary authority and other documents necessary to facilitate the transaction of the business of the Association; authenticate by his/her signature, when necessary, any documents relevant to the meeting; and represent the Association, declaring its will and obeying its command in all matters and regards.

b. Vice President.
The Vice President shall perform all the duties of the President in his/her absence and shall act as liaison with all Association Committees, excluding the Nominating Committee.

c. Secretary.
The Secretary shall prepare and ensure distribution of the notice and agenda for each Association and Directors meetings as prescribed in these Bylaws, and shall record and ensure the distribution of the minutes for the same. The Secretary shall maintain and assume custodial control of all Association records and the Book of Resolutions; shall handle and assure proper delivery of and/or response to all official correspondence, contracts, invoices, and such other correspondence pertaining to the management of the Association. The Secretary shall keep all attendance and voting records and shall prepare and alphabetical list of the names of all voting members for each membership meeting. The list must show the address and number of votes each voting member is entitled to cast and shall be made available to each voting member not later than two (2) business days after notice of the meeting is sent and at the meeting for their inspection.

d. Treasurer.
The Treasurer shall collect all dues and other moneys, shall implement a process to identify voting members as determined by the Board of Directors. The Treasurer shall issue receipts, and deposit all revenues and other moneys in a local bank in the Association’s name. The Treasurer shall pay out moneys only on the order of the Board of Directors. All authorized checks must be signed by the Treasurer and countersigned by the President or Vice President. The Treasurer shall give monthly reports to the Board of Directors as to the financial standing of the Association and at any regular meeting when requested to so. Said reports shall,as a minimum, indicate revenues and the source of each, detailed operating expenditures, detailed reserve all locations, detailed transfers of funds, net increase/decrease in the association’s balance, and other information as the Board may determine. Further, the Treasure shall assist the Secretary with the preparation of the voting list, which shall consist of the names of the member’s expense, a copy or copies, of said reports. The Treasurer shall assist the Secretary with the preparation of the voting list, which shall consist of the names of the members who have paid their dues. Not later than 1 November of each year, the Treasurer shall provide written notice to every member as a reminder that the Association’s dues shall become due on 1 December. Said notice shall include an address where the dues should be mailed to and other information the Treasurer deems appropriate. The notice shall be a mailed, postage prepaid, to each household within the jurisdiction of the Association.

Section 3: Nominations.

Candidates for President and Vice President shall have attended at least 6 regular meetings since the previous annual meeting. Non-voting members shall not be eligible to run for office. Candidates for office shall have paid their annual dues in full for at least the two years preceding the Annual Meeting at which they will be nominated.

Section 4: Election.

The officers shall be elected by ballot of the voting members at the Annual Meeting form among the nominees presented by the Nominating Committee and nominated form the floor. If there is but one nominee for an office, the voting members may agree to dispense with the ballot vote. A majority vote is required for election. If there are more than two candidates for an office and no one receives a majority on two successive ballots, only the two candidates with the greatest number of votes are eligible for election on the third ballot. A tie on the third ballot will be broken by a lot. The first election of officers shall occur at the first membership meeting following the meeting at which these Bylaws were approved and adopted. Thereafter, election of officers will occur at each Annual Meeting beginning with the Annual Meeting for 1999.

Section 5: Vacancies.

Except for vacancies resulting form an action taken pursuant to Section 7 below, vacancy in any of these offices shall be filled by a majority vote of the remaining members of the Board of Directors at its next meeting following the existence of the vacancy. In the event the office of the President becomes vacant, the Vice President shall automatically assume that office and the vacancy to be filled then becomes the office of the Vice President. Vacancies as a result of action taken pursuant to Section 7 below shall be filled by a majority vote of the voting members at the same meeting at which the removal action was taken. Any officer chosen to fill a vacancy, whether by the Board of Directors or the vo9ting members, shall serve only until the next Annual Meeting.

Section 6: Term of Office.

The term of office for each officer shall commence upon adjournment of the Annual Meeting and shall be for one (1) year unless he/she shall sooner resign or shall be removed or otherwise disqualified to serve. The Board of Directors may appoint such other officers as the affairs of the Association may require, each of whom shall hold office for such period, have such authority, and perform such duties as the Board may, from time to time, so prescribe by resolution. There will be no term limitation of the officers of the association, which include President, Vice President, Secretary and Treasurer.

Section 7: Removal.

Any officer may be removed from office with or without cause by majority vote of the voting members at a special meeting requested specifically for this purpose according to Section 3, Article V, of these Bylaws.

Section 8: Multiple Offices.

No person shall simultaneously hold more than one office except in the case of special offices created pursuant to Section 6 of this Article.

Article V
Meetings

Section 1: Regular Meetings.

Regular membership meetings of the Association shall be held on the second Thursday of each month, beginning at 7:00 p.m., at the Pecan Valley Elementary School or other location within the Association’s jurisdiction as determined by the Board of Directors. Regular meetings shall be for the purpose of receiving committee and financial reports and conducting any other business that may arise. The Board of Directors, if necessary, may change the date and time of the meeting. Any number of the public may attend a regular meeting but only members of the association may be recognized to address the assembly unless a non-member is identified on the agenda as a guest speaker.

Section 2: Annual Meeting.

The regular meeting in January shall be known as the annual meeting and shall be for the purpose of electing officers and directors, receiving annual reports, and conducting any other business that may arise.

Section 3: Special Meetings.

A special meeting of the members may be called by the President, by majority vote of the Board of Directors, or upon written request signed by at least one-third (1/3) of the voting members submitted to any member of the Board of Directors. The purpose of the meeting shall be started in the call and in the written request. No business other than that concerning the purpose of the meeting shall be in order at special meeting.

Section 4: Notice of Meeting.

Written notice and agenda of meetings of the members shall be given by the Secretary and shall be mailed, postage prepaid, to each house hold within the jurisdiction of the Association not later than ten (10) days prior to the day of the meeting. Notice of meetings shall specify the place, day and hour of the meeting and shall include and agenda or, in the case of special meetings, the purpose of the meeting.

Section 5: Quorum.

The presence of one-third (1/3) voting members, in person, at a regular or special meeting of members shall constitute a quorum. If, however, such quorum shall not be present, the voting members thereat shall have the power to adjourn the meeting without notice other than announcement at the meeting.

The presence of one-third (1/3) voting members, in person, at Annual meeting shall constitute a quorum. If, however, such a quorum shall not be present, another meeting solely for the election of officers shall be called and for which notice shall be sent to all members not less than thirty (30) nor more than sixty (60) days in advance meeting. The quorum at the subsequent meeting shall be one-half (1/2) of the quorum required at the first meeting. No such subsequent meeting shall held more than 60 days following the preceding meeting. If the required quorum for the subsequent meeting is not, then all officers and directors shall continue until the next annual Meeting.

Article VI
Board of Directors

A Board of Directors shall have authority to exercise for the Association all powers, duties, responsibilities, and authority not reserved to the voting members by other provisions of these Bylaws; shall perform any duties specified elsewhere in these Bylaws; shall act in and for the best interests of the Association; and shall provide for the welfare, safety, security and quality of life of all members of the Association. Each director shall have a fiduciary duty to the members of the Association and shall assure that any and all actions taken by the Board shall be in conformance with Vernon’s Texas Civil Statutes, Article 1396, Texas Non-Profit Corporation Act, and other applicable federal, state, and local financial and corporation laws.

Section 1: Board Members.

The Board of Directors for the Association shall consist of the four elected officers and an additional five other directors, each serving one-year terms unless he/she shall sooner resign or be removed or otherwise disqualified to serve.

Section 2: Election.

The five additional directors shall be elected by ballot of the voting members at the Annual Meeting from among the nominees presented by the Nominating Committee and nominated from previous annual meeting and shall have paid their annual dues in full for at least two years preceding the Annual Meeting at which they will be nominated.

Section 3: Meetings.

Regular meetings of the Board of Directors shall be every month, normally one half hour before the regular meeting and at the same place. Special meetings of the Board may be called by the President of by written stating the purpose of the meeting and signed by at least three other members of the Board. A majority of the Board, in person, shall constitute a quorum for Board meetings, provided that at least two of the majority are elected officers. Written notice of regular Board meetings will be sent with the notices of the regular membership meetings. Written notices of special Board meetings shall be given by the Secretary and shall be mailed, postage prepaid, to each member of the Board not later than ten (10) days prior to the of the meeting. Such notices shall specify the place, day and hour of the meeting and shall include the purpose of the meeting.

Section 4: Action Taken Without a Meeting.

The Board Of Directors shall take no action absent a meeting which has been called and announced as prescribed in this Article.

Section 5: Removal.

Any member of the Board of Directors may be removed form the Board by a majority vote of the voting members at a special meeting requested specifically for this purpose according to Section 3, Article V, of these Bylaws.

Section 6: Vacancies.

Except for vacancies resulting from an action taken pursuant to Section 5 above, a vacancy on the Board shall be filled by a majority vote of the remaining members of the Board of Directors at its next meeting following the existence of the vacancy. Vacancies as a result of action taken pursuant to Section 5 above shall be filled by a majority vote of the voting members at the same meeting at which the removal action was taken. Any director chosen to fill a vacancy, whether by the Board of Directors of the voting members, shall serve only until the next Annual Meeting.

Article VII
Parliamentary

The rules contained in the most recent Modern Edition of Robert’s Rules of Order shall govern the Association in all cases where they are not inconsistent with these Bylaws and other rules of order and conduct the Association may adopt, either through action of the Board of Directors or of the voting members.

Article VIII
Committees

Section 1: Nominating Committee.

At the Annual Meeting, five members shall be elected to a Nominating committee by a plurality vote of the voting members. No one may serve more than two consecutive years on this committee. The Nominating Committee shall select its own chairman. The committee will publish calls for nominations by whatever means they deem appropriate and provide a telephone number where members may submit names. The committee will present a slate of nominees for officers and for board memberships at the December regular meeting. The committee shall secure from all such nominees an indication of their willingness to serve as an officer or director of the Association and shall confirm that each nominee has attended at least 6 regular meetings since the previous Annual Meeting at which they will be nominated. The Nominating Committee is also charged with the selection of the membership of all other committees.

Section 2: Other Committees.

The Board of Directors shall appoint such other standing and ad-hoc committees as the affairs of the Association may require, each of whom shall have such authority, and perform such duties as the Board may, from time to time, determine by resolution. For all committees except the Nominating Committee the Chair shall be a voting member appointed by the Vice President and the other members appointed by the Nominating Committee from the general membership, all such appointments being subject to the approval of the Board of Directors. The size of the committee will be as determined by the Board but in no event will less than three members, including the Chair, be appointed to any committee. The rules contained in the Parliamentary Authority shall govern the conduct of all committees. Committees appointed pursuant to this Section shall report to the Board of Directors with their recommendations and shall not be empowered to impose their will on the Association. Recommendations of such committees shall be acted upon only with the approval of the Board at a meeting of the Board of Directors as prescribed in these Bylaws.

Article IX
Amendment

These Bylaws may be amended at any regular meeting of the Association by two thirds vote of voting members present, provided that the amendment has been submitted in writing at the previous regular meeting and notice of the proposed amendment is included in the call to the meeting.

Article X
Dissolution

This Association may be dissolved with the assent given in writing and signed by not less than two-thirds (2/3) of the total membership. Upon dissolution of the Association, other than incident to a merger or consolidation, the physical or fiscal assets of the Association shall be dedicated to an appropriate public agency to be used for purposes similar to those for which this Association was created. In the event that such dedication is refused acceptance, such assets shall be granted, conveyed and assigned to any non-profit corporation, association, trust or other organization devoted to such similar purposes.

Certification

I, the undersigned, do hereby certify:

That I am the duly elected President of the Pecan Valley Neighborhood Association, a Texas Non-Profit Corporation, and,

That the foregoing By-laws constitute the only existing valid By-laws of said Association, as duly amended and adopted at a meeting of the members thereof, held on the 13th day of April, 2000, at the Pecan Valley Elementary School.


__________________________________________
Toni Moorehouse, President
Pecan Valley Neighborhood Association

__________________________________________
Frank Arredondo Jr., Vice President and Chairperson, By Laws Committee

About our association

WELCOME!

Welcome to the Pecan Valley Neighborhood Association website. This site is currently under construction, so check back frequently for updates. In the meantime, plan to join us for one of our monthly meetings. We meet at 7 p.m. on the second Thursday of each month in the Pecan Valley Elementary School cafeteria. During the summer months, please check our newsletter for alternate meeting locations. See you there!