Oak Ridge Homeowners Association

Oak Ridge Homeowners Association
Yearly Neighborhood Meeting Minutes
1/5/05 6:30 p.m. - North Shelby County Library
Minutes Prepared By Ima Heim

1. Annual ORHA meeting. Board members in attendance: Mark Coby, Chris Perkins, Sandy Evers, and Ima Heim. Quorum was achieved through attendance and proxy.

2. Reviewed activities of 2004 --
Trees trimmed on 199 and front entrance redone.
Interest survey was completed.
Neighborhood website was created.
Directory was updated.
Spring and fall garage sales held.
Easter egg hunt and Halloween party and parade
Meetings held on possible convenience store.
Summer cookout held at Mark Coby?’s house.
Stop signs replaced and watch for children sigh placed.
Seven new babies were added to the neighborhood.

3. In the treasury report Chris reported that 56 homes out of 65 paid dues in 2004. Dues will remain at $35. In 2004 we changed form Colonial Bank to Compass.

4. Current concern was annexation. Either into Indian Springs, Pelham or leave alone. All voted to leave as is unless forced to choose.

5. Discussed how to take care of front entrance by a lawn service, hiring kids in neighborhood or creating a schedule of men in the neighborhood. The decision was to create a schedule of men. Those that volunteered were James Arrington, Mike Evers, Patrick Joseph, Bobby Watts, Donny Aktin, and Neil Jenson.

6. Discussed possible pressure washing wood on street signs and treating with a wood sealant. Decided it was not needed at this time.

7. Discussed problem with football parking. Maybe invest in signs for games saying ?“No Parking?” with orange cones to prevent parking. Need to get OMHS football schedule. Ask Shelby County to help with traffic.

8. Remind in news letter that parking on both sides of road is dangerous especially around the curves. Possible yellow stripping curve for no parking.

9. Continue in 2005 with parties and garage sales.




10. Election of new officers. All 2004 officers agreed to serve one more year. Mark - President, web, and newsletter, Ima ?– secretary, directory, Sandy Evers ?– social director, Linda Smith ?– printing of newsletter, Chris Perkins, ?– treasury, Mike Evers ?– landscaping.

11. First Board meeting will be held Monday 24th at 6:30.

12. Meeting was adjourned at approximately 8:00 p.m.

1st Qtr Board Meeting Minutes

Oak Ridge Homeowners Association
Quarterly Board Members?’ Meeting Minutes
1/24/05 6:30 p.m. - Home of Mark & Merrilee Coby
1409 Oak Ridge Drive
Minutes Prepared By Ima Heim

1. First quarterly board member meeting. In attendance were Ima Heim, Mark Coby, Chris Perkins, Sandy Evers, Maddie Cleary, and Linda Smith. Quorum was achieved.

2. Treasury report handed out showing a balance of $1100 in account. Chris made self-addressed envelopes with invoice for dues to hand out by Saturday January 29th.

3. Discussed positions of each officer.
President - Mark Coby, also responsible for newsletter, web site, landscaping committee.
Vice President - Linda Smith
Secretary - Ima Heim, also responsible for directory.
Treasury - Chris Perkins, also responsible for collection of dues.
Welcome/Social directory - Sandy Evers with the help of Linda Smith, Maddie Cleary
Landscape ?– Mike Evers
Legal advisor - Margie Slaughter
Architectural director - James Arrington

4. Discussed topics for upcoming newsletter.
Landscaping committee - anyone interested in working to contact Mike Evers.
Attach copy of treasury report.
List new neighbors.
Warn about speeding and parking on curve.
Mention social events, Chili cook off February 19th at Heim house, Easter egg hunt March 26th at Ever?’s house, garage sale April 16th.

5. Decided to update directory August after school starts and less people are moving.

6. Topics discussed to budget for this year.
Remulching of front
New Christmas decoration and lights
Cones and signs for football games

7. Next board meeting scheduled for Monday, April 4th.

8. Meeting was adjourned at approximately 8:00

2nd Qtr Board Meeting Minutes

Oak Ridge Homeowners Association
Quarterly Board Members?’ Meeting Minutes
4/11/05 6:30 p.m. - Home of Mark & Merrilee Coby
1409 Oak Ridge Drive
Minutes Prepared By Mark Coby

1. Second quarterly board member meeting. In attendance were Ima Heim, Mark Coby, Chris Perkins, Sandy Evers, Maddie Cleary, and Linda Smith. Quorum was achieved.

2. Treasury report was reviewed. 36 of 65 households have paid so far this year. Ending balance in Treasury of $2,029.

3. Discussed topics for upcoming newsletter.
Landscaping committee - Mike Evers to publish mowing schedule for front entrance.
Welcome to Jett Evers, Farewell to the Snyders.
Congratulations to Graduating Seniors.
Welcome home to Colonel Peter Quinn.
Warn about speeding, leash law, coyotes.
Mention social events - Garage sale April 16, Cookout planned for July 9.

4. Decided to update directory August after school starts and less people are moving.

5. Other topics discussed for this year:
- New Christmas decoration and lights
- Cones and signs to reduce football game parking

6. Next board meeting scheduled for Tuesday, July 5th, at 6:30 p.m.

7. Meeting was adjourned at approximately 8:00.

3rd Qtr Board Meeting Minutes

Oak Ridge Homeowners Association
Quarterly Board Members?’ Meeting Minutes
7/05/05 6:30 p.m. - Home of Mark & Merrilee Coby
1409 Oak Ridge Drive
Minutes Prepared By Mark Coby

1. Third quarterly board member meeting. In attendance were Mark Coby, Chris Perkins, Maddie Cleary, and Linda Smith. Quorum was achieved.

2. Treasury report was reviewed. 47 of 65 households have paid so far this year. Treasury balance is $2,258. Plans were made to send a reminder invoice to the 18 households that have not yet paid the annual dues.

3. Discussed topics for upcoming newsletter.
- Landscaping committee ?– Planning cleanup/work day for front entrance and common areas on July 23.
- Welcome to the Rouse Family.
- Farewell to Evers and Wilder families.
- Reminder regarding noise, speeding, leash law, coyotes, pellet guns, litter, etc.
- Cookout/tailgate party planned for August 20. Pass out updated directories at that time.
- Fall Garage Sale planned for Oct 8.
- Promote www.oakridgehoa.org web site.
- Football parking - Send a letter to Shelby County Sheriff Office for guidance. Place OMHS football schedule in newsletter.
- Speed Limit on Hwy 119 ?– Send a request to reduce speed limit from 55 mph to Gary Ray, Alabama Hwy Dept.

4. Decided to update directory in August after school starts and less people are moving.

5. Other topics discussed for this year:
- New Christmas decoration and lights
- Cones and signs to reduce football game parking

6. Next board meeting scheduled for Monday, Oct 3rd, at 6:30 p.m.

7. Meeting was adjourned at approximately 8:00.