Hunters Chase Maintenance Association

Board of Directors Update II

Mar 12, 2008

Sunday, March 9, 2008: The Board held a weekly planning meeting and discussed the following issues:

?– Financial Review:
Monthly statements and previous audits have been received and a complete review is under process. February?’s monthly statement (in finalized form) is due out for our review on, or about, 15 March. Each board member has received a copy and is in the process of evaluating for accuracy and identifying any questionable items. This review is scheduled to be completed prior to our next meeting on 16 March. February?’s statement will be reviewed as soon as released and not later than 19 March 2008. We are attempting to gain an accurate account of our financial situation and begin cutting costs wherever possible.

?– Contract Management:
We have received and started reviewing contracts that are currently in effect between our Association and other identities. The contract with Bexar Landscaping Company, who is contracted to maintain our common areas, will renew automatically on May 1, 2008, unless we terminate their contract at least 30 days in advance. We are in the process of terminating the contract and requesting competitive bids from as many companies as possible. All companies submitting bids will have to provide recommendations, which will be followed-up prior to obtaining the contract.

?– Community Playground and Pool:
An initial inspection was conducted during the week with problems identified for repair (non-emergency). Cost of repairs will be discussed with ProComm prior to turning over to a general contractor. We are able to complete some of the repairs ourselves and will do so. Anyone finding a safety hazard is highly encouraged to contact ProComm immediately.
Pool opening date, operating hours, and procurement of pool tags are immediate concerns. ProComm will be contacted to address these issues at our monthly Association/ProComm meeting, scheduled for March 20, 2008.

?– Create and submit agenda to ProComm for our monthly Association/ProComm meeting.
Working agenda:
- Discuss all contracts, financial reports, delinquent Association dues and collection procedures, pool affairs as discussed above, and review Homeowner Action Log from January 2007 through March 2008. The meeting is limited to two hours?…we?’ll try to squeeze out every minute.

?– Neighborhood web site: As you can tell, we?’ve already started to make some changes. During this meeting, Board members were provided an overview of web page management. We will continue to improve this site and are always ready to hear any suggestions.

?– Direct contact with Board of Directors: We have established an e-mail account that will be posted on the Association?’s web site in the near future. Our intent is to allow members to be able to contact a board member for situations that are not normally handled by ProComm. This e-mail address should be available after 20 March 2008, if not sooner.

?– Committees: We are still rounding-up volunteers for different committees and hope to meet a few during the week or at our next planning session.

- Closure: This session was conducted from 3:00 p.m. to 6:30 p.m. The next planning session is scheduled for March 16, 2008.

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