Deer Park Neighborhood

DPNA By-Laws 2004

Deer Park Neighborhood Association, Founded April 1, 1974.

BY-LAWS
(As amended January 8, 2004)



ARTICLE I: General

Section One: Name. The name of the organization shall be the Deer Park
Neighborhood Association, Incorporated.

Section Two: Objective. The Association is organized not for profit and
the objects and purpose to be carried out are as follows:

a. To encourage all residents and businesses within
the area to maintain and improve the condition and appearance of their property.

b. To create and expand civic pride and foster a sense of community cooperation throughout the
the neighborhood.

c. To improve the safety and wellbeing of all persons within our Association by providing education on community issues such as crime prevention, zoning, and environmental concerns.

d. To work with other neighborhood, local, and governmental groups to solve common problems and to maintain and upgrade the quality of life for all residents of Deer Park and the Highlands Area.

ARTICLE II:

Section One: Qualifications for Admission as Active Member. Any person
interested in the objects and purpose of this Association may apply for active membership, subject to the age and boundary limitations, which follow:

a. Any person so interested and qualified may become an active member upon payment of annual dues of the Association.

b. An active member must be 18 years of age or older.

c. An active member must be a resident, property owner or business operator located within the boundaries of the Association.

d. Each dues paying member will be allowed one (1) vote, limited to two (2) votes per household. Each business operator member will be allowed one vote.


Section Two: Associate Membership. Any person not eligible for active membership but interested in the Association goals may become an associate member, without voting privileges, upon payment of the annual associate membership dues.

Section Three: Annual Dues. Annual dues shall be set by resolution of the Board of Directors. Dues shall be due January 1. Dues must be paid by April 1 to vote in the May elections.

Section Four: Boundaries. The boundaries of the Association are as follows:

Eastern Parkway forms the NORTHERN boundary.

Bardstown Road forms the EASTERN boundary.

Douglass Boulevard forms the SOUTHERN edge and includes Bellarmine College over to Newburg Road. (North side of Douglass Blvd. only)

Newburg Road and Bellarmine College, along Beargrass Creek up to and including Calvary cemetery forms the WESTERN edge of the association.


ARTICLE III BOARD OF DIRECTORS.

Section One: Powers. The business and affairs of the Association shall be conducted by the Board of Directors.

Section Two: Composition. Membership on the Board of Directors shall be drawn from the Active Membership List of the Association. There will be 12 Directors, 4 of whom shall be the officers of the Association. Two members of a household may share a position of a Director representing one vote, provided both are on the slate.

Section Three: Regular Meetings. Meetings of the Board of Directors shall be held monthly at a regular time and place set by the Board of Directors. These meetings generally are open to the public but the Board may elect to hold all or a portion of these meetings in executive session, if approved by a majority vote of the Board.

Section Four: Special Meetings. Six directors may call a meeting of the Board by requesting the President, in writing, to issue such a call; or by sending notice of the meeting, signed by those making the call, to each member of the Board of Directors.

Section Five: Quorum. Seven directors shall constitute a quorum for any purpose. A simple majority of those present, provided it is a quorum, may transact business. Each director shall have one vote. There is no proxy voting.

Section Six: Removal of Directors. An Officer and/or Director may be removed from the Board when two-thirds (2/3) of the Board recommends such action to the membership. Removal shall take place upon ratification of such recommendation by two-thirds (2/3) of the voting membership. An Officer and/or Director must attend at least two-thirds (2/3) of all regularly scheduled Board meetings in a single year.

Section Seven: The Board will take effect June 1 of the election year.


ARTICLE IV: OFFICERS

Section One: Elections. At the time of the monthly Association meeting in May, the membership shall elect from among its active membership by a plurality vote, a President, Vice-President, Secretary, Treasurer, and eight Directors, each of whom shall serve for one year, or until a successor is duly elected. Officers may succeed themselves.

a. To be eligible for President the person will have served for two consecutive terms on the Board of Directors.

b. To be eligible for the other offices the person will have served for one term on the Board of Directors.

Section Two: Duties. The elective officers shall perform the following functions of their offices:

a. President: The President shall enforce the By-laws, preside over the Board of Directors, appoint committees as necessary, and report to and preside over the meetings of the Association. He or she shall, by virtue of the office, be a member of all committees except the nominating committee. The President shall prepare a written summary of the Associations activities during the previous year for presentation to the membership at the May meeting and for inclusion into the records of the Association.

b. Vice-President: The Vice-President shall, in the absence of the President, perform all of the duties and exercise all of the powers of that office. This officer shall coordinate the activities as designated by the President.




c. Secretary: The Secretary shall give notice of all
meetings of the Association, distribute all correspondence as is deemed necessary in the transacting of Association business, take and maintain a file of the records and minutes of meetings of the association.

d. Treasurer: The Treasurer shall be the custodian of all Association funds and shall keep a record of all receipts and expenditures of the Association. All debts of the Association shall be paid when so directed by the Board of Directors, and such payments and condition of the Treasury reported at the meeting of the Board. Any annual returns required to be filed with governmental agencies shall come under the duties of Treasurer and the financial records shall be open at all time for inspection to the Board of Directors or any committee appointed for that purpose. The financial books will be reviewed by the President and an appointee each April. The financial books may also be reviewed anytime upon request of the President.

The Treasurer shall give bond with a responsible corporate surety company in an amount approved by the Board of Directors and the premium on said bond shall be paid from the funds of the Association.

Section Three: Immediate Past President. The Immediate Past-President of
the Association, by virtue of experience of office shall be one of the twelve (12) Directors during the year following his/her presidency and shall assist the President in the performance of any duties that may be deemed necessary.

Section Four: Participation. Any member shall be eligible to participate in any
election of the board of directors if he or she has been a member in good standing for at least thirty (30) days prior to such election.

ARTICLE V. COMMITTEES

Section One: Committees. Committees shall be appointed by the President. Each member of the Board of Directors will serve on at least one committee. Active members may participate on committees. The President will be a voting member of all the committees except the Nominating Committee. New committees may be formed by the President at any time.

Section Two: Nominating Committee. A nominating committee of not more than four directors shall be appointed by the President with the duty of nominating persons for elective office. This committee will not contain currently elected Officers. Nominations for elective office may also be made from the floor at the May meeting, and shall require a second. All nominations must be of qualified membership in the Association.

ARTICLE VI: QUORUMS, RECALLS, VACANCIES, AMENDMENTS

Section One: Quorums. Twelve active members or 20% of the members in good standing, whichever is less, when present at a called meeting, including officers, constitute a quorum for any purpose.

Section Two: Vacancies. It shall be the duty of the President to fill by appointment any vacancy on the Board of Directors at the next regularly scheduled meeting following the vacancy, such appointment being for the remainder of that term and with the concurrence of a majority of the remaining Board of Directors.

Section Three: Amendments. These By-laws may be amended by vote of the active members only and by a majority of the total votes cast, a quorum being present, provided the proposed amendment is submitted at the previous meeting.