Woodgate South Homeowners Association

HOA Board Meeting - Oct. 10, 2007

Woodgate South

Attendees: Board Members – Gary Ryan, Jim Royston, and Doris Bender
Management Company representative – Randy Watt

Residents: Mike & Kathy Morgan, Evelyn Cornelius, George McDunugh, Laurette Hart, Cindy Feldberg, Chuck & Rose Seeman, Sharon Engle, Frank & Deb DeLuca and others

Previous board minutes from July meeting unanimously approved.

1. Residents were given time to address the HOA Board. The following members addressed the Board, and stated various issues:

a. Laurette – Ms. Hart asked about the distribution of minutes. She was told by the Board that minutes are not distributed. She also had a question regarding the staining of fences in backyards. She was informed that it does not have to match the exterior fences.
b. George and Deb – They brought up various issues regarding the condition of the property at 5143 S. Fraser Way. Randy explained the process and status. Subsequent to meeting, property has been sold, and appears to be undergoing some renovation.
c. Cindy – She expressed concern regarding a property that borders hers in an adjacent subdivision. The property has a retaining wall, not against the fence. She was to check to see if indeed a retaining wall was present.
d. Kathy – She complained about the window a/c units in 5166 S. Fraser Street, and lawn maintenance of a home on the left side of the front entrance. She was wondering who is responsible. She was again informed by Randy that the homeowners have been notified, and with respect to the a/c units, they have been removed.
e. Sharon – Her complaint was related to the nearby construction site, and the garbage pick-up at the stores in the shopping center on Parker Road.

2. Perimeter Fence – The Board has proposed that the fence be stained in April 2008. This is not in the budget proposed by Mr. Watt. Gary and Jim were to walk the perimeter fence in October, but as of this meeting, this has not occurred. Landscape company to trim trees and shrubs before painting.
3. Entrance fence staining – Board approved payment of this first time. Fence staining is now the responsible of the homeowner. Board to provide name of company to these four homeowners once selection is made.
4. ACC Report – Several home have been painted within the last year. Change in color requires submitting of form at least 30 days prior to painting. Form goes to Western States, then to ACC, approved or rejected, then back to Western States and on to homeowner. Color chips submitted not always a match. Actual color will depend on type of paint and painter. ACC to continue on top of exterior changes to home.
5. Budget – Svirsky matter has cost HOA approximately $25,000 through September 2007. Appeal was filed, and, as of date of meeting, the necessary briefs have been filed with the court. HOA could recoup some cost. Proposed budget requires increase in monthly dues from $60 to $66 as allowed in covenants. Budget vote as follows:
Approval of proposed increase

Jim Royston
Doris Bender

Rejection of proposed increase

Gary Ryan

6. Covenant Violation Issues
a. Homes in need of painting – Several homes painted within the last year. HOA Board established an Adhoc committee to report to the ACC. This Adhoc committee consists of Cindy and Sharon. These members are to report to the ACC before the next meeting. ACC is to report to the Board on 12/5/07. George recommended some kind of “Blue Ribbon Home Award to be recognized in newsletter.
b. Svirsky Matter – As of the date of this meeting, the Svirsky’s legal team was working on the appeal. The necessary documents were filed in November with the Board’s legal team’s response completed in November as well. We should have a decision by the end of 2007 regarding the appeal.
c. 5174 South Fraser Street – Several issues mentioned earlier. Home was sold in November and resolution to most issues is apparently taking place.
d. Storage Pod on Fraser Street – This was in place to allow homeowners to move. It is now gone.

7. Outdoor play equipment (including basketball goals) – Doris mentioned the basketball goal in front of 5240 S. Fraser Way. Jim read the specific language in the covenants regarding these items. Current situation is within the covenants. Evie brought up the possibility of modification to this policy. New board may revisit.

8. Communication – Communication from Board to Management Company to be handled by President (in 2007, this was Jim).

Meeting adjourned at 8:30 PM. Next meeting is December 5, 2007, and will be the annual meeting to hold elections and approve/reject proposed rate increase and other items.