Willow Lane Townhomes

February 2004 Meeting Minutes

February 18, 2004

Call to Order

President Margaret Robinson called the meeting to order at 7:05 PM. Board members present were Kathy Beres, Fred Dittemore, Bill Geneske, Cindy Sandoval, and Shellie Leach. A quorum was established.

Approval of Minutes

There were no minutes for December as there was not a meeting held in December.

Board Positions

Margaret Robinson was nominated for President; Kathy Beres was nominated for Secretary/Treasurer. Members at large will be Cindy Sandoval, Bill Geneske, Fred Dittemore, Shellie Leach, and Jeanette Fraiser. Both nominations were accepted. Both were elected unanimously.

Financials

A motion was made to accept the financial report. The motion was seconded and so carried. Margaret asked that there be a coding change made in the future financials.

There was a motion to move $20,000.00 from the operating account into the money market account. The motion was seconded and so moved.

There was a motion to mail out a letter to all of the owners that are current on their dues but are carrying a late fee on their account offering half off of the late fees for prompt payment. The motion was seconded and so moved.

Management Report

Mike presented the Board with a new worksheet that will document all of the work orders that have been turned in for Willow Lane. The worksheet will track all of the projects that have been completed and give the Board a status report on all projects that are incomplete.

Old Business

There was a motion to have gutters installed on buildings K&L garages. The motion was seconded. The motion was voted on, and there was one dissenting vote, the motion was carried. Margaret does not think this will cure the problem of the water leaking into the light fixtures and the junction boxes that is coming off of the roofs. She believes that it is caused from the parking lot drainage.

Bill had some concerns about who was paying for clubhouse cleaning if the renters had not cleaned it after using it. Mike informed Bill that Willow Lane had no cleaning expenses due to a renter not cleaning up after use of the clubhouse.

New Business

Mike handed out some sample copies of other HOA's Rules and Regulations for the Board to review. The Board will begin to put together the new R&Rs at the March Board meeting.

Mike asked the Board where to start with the new fencing that is to be installed. There was a motion to start on A Building and work our way around from A to Y. The motion was seconded and so moved.

Committee Report

Margaret asked Kathy to put a notice in the upcoming newsletter about the carport storage units needing repaired, and that these are the respoonsibility of the owners.

Adjournment

With no further business to discuss the meeting adjourned at 8:15 PM.