Superstition Foothills Community

Board Meeting Minutes Feb. 2009

Minutes from the Meeting of the SFCOA Board of Directors

OPEN SESSION
MINUTES

Board Members Present Jeff Downing, Janice Cunningham, Anne Cornelius, Don Cline and Rick Reynolds
Kinney Management Services Representative Kevin Leastman

Call to Order
The meeting was called to order at 9:00am by Janice

Review and Approval of Previous Meeting Minutes
Don made a motion to approve the previous meeting minutes, with the correction that Alex was going to provide a list of chemicals used to treat the landscape, passed unanimously.

Financial Review
Kevin reviewed the financials.

Managers Report
1. Painters have finished the last neighborhood; Las Colinas 3. I have asked that the storage building be removed from the parking lot.

2. Shade cover on the outside ramada has been replaced.

3. The finish grading of the drainage work in DT 1 is complete.

4. The issue with the roof of the bathroom building is be scheduled by the roofer to repair.

5. Second proposal of the light work is complete.

6. Rules & Design Guidelines have been mailed to all neighborhoods.

7. I reduced the spacing on Estates paint palette to save an additional page for mailing.

8. I contacted SMP about the transformers and they have replaced them. However they told me another one is out and is on order.

9. I met with the Trails Committee, Dalea, Primrose and improvements to BP/DT1 trail.

10. I had the cracked wall at Las Colinas 3 and stones at entrance of La Mirada 3 repaired.

11. The bath room floors are to start Feb 16th. I checked with County Environmental Health Dept. because we have to close them Monday AM until Friday AM, for prep, drying application and curing, it is OK bathrooms are considered a luxury. I will be putting up a sign for the residents for them to plan accordingly.

Sentinel Report
The board reviewed the Sentinel Report.

Violation Report
The board reviewed the Violation Report.

After Hours Pool Report
The board reviewed the After Hours Pool Report.

Lighting
Don made a motion to hire Touchstone Accent Lighting to do the bi-weekly inspection and maintenance of the landscape lighting at a cost of $300.00 per month. The contract is for a six month term at which time we will re-assess the contract based on the number of LED being installed which require less maintenance; approved unanimously.

Pool Monitoring Guidelines
Remove from agenda.

Committee Reports
Community Relations
Sylvia presented her expense report for the Chili Cook Off. Jeff made a motion to reimburse Silvia $74.30 for the expenses incurred with the event; approved unanimously.
Jeff made a motion to turn over the magnetic business card idea to Anne to include with her electronic communications study; approved unanimously.
Sylvia also presented a proposal for positioning the signage for an Activities Committee event inside the entrance to each community for the Board to consider.
DRC
Nothing to report
Trails
Steve gave an update of the planned work over the next couple months.

Landscape Contract
S.E. had presented a new contract with a 3% increase for a three year term at the January meeting. Anne made a motion to approve a 0% increase for 2009, a 1% increase for 2010 and a 2% increase for 2011; failed unanimously.
Don made a motion to approve a zero increase in 2009 for Sculptured Earth and to review the contract next year based on performance; approved unanimously.

SRP Easement
Don made a motion to approve the SRP electrical easement for SRP in La Mirada 1 and La Mirada 2. Ingress and egress will be limited to the easement area only; approved unanimously.
Trails
Steve brought up the issue of needing Board approval for any work on the trails as he interpreted from the recently distributed Rules & Guidelines. The Board informed him that regular maintenance is not covered under this rule only changes or new construction requires Board approval.
Steve gave an overview of the projected projects to the trail system. Janice made a motion to approve the trail work dated 2/21/09; approved unanimously.

Janice read the E-mail dated February 3, 2009 from Leo and Sonya Hall and asked that it be attached to the minutes. Janice informed the attendees that the issue of this trail improvement was discussed at two previous Board meetings and the Board was aware of the trail and did approve of the improvements in their January meeting.

Next meeting: March 10th 7PM

Adjournment
The meeting adjourned at 11:21AM

Respectfully Submitted,

Kevin Leastman
Property Manager