Superstition Foothills Community

Board of Directors Meeting Minutes - January 2009

Minutes from the Meeting of the SFCOA Board of Directors

OPEN SESSION
MINUTES

Board Members Present Jeff Downing, Janice Cunningham, Anne Cornelius, Don Cline and Rick Reynolds
Kinney Management Services Representative Kevin Leastman

Call to Order
The meeting was called to order at 7:00pm by Jeff

Seating of Officers
President: Janice, Vice President: Jeff, Secretary: Don, Treasurer: Anne, Member at Large: Rick; approved unanimously.

Review and Approval of Previous Meeting Minutes
Don made a motion to approve the previous meeting minutes, with the correction that Las Colinas 1 entrance center re-planting sample has been completed, passed unanimously.

Landscape
Alex with Sculptured Earth gave an update of the progress made and plans for the next three months. The Board agreed to have S.E. resume the use of pre and post emergence to control the weeds.

Financial Review
The financials are the same as were reviewed at the Annual Meeting.

Managers Report
1. Painters are finishing work in La Mirada 2. Las Colinas 3 will be started the January 26th weather permitting.
2. We receive a 10% discount for using Touchstone and I had it deducted from the pillar work.
3. The drainage work in DT 1 is complete.
4. I have contacted Dunn Edwards about a color name and number for the view fence color. 41-784-08, Superstition Foothills View Fence Color.
5. I found an issue with the roof of the bathroom building; I am getting a price to repair before we paint the building.
6. IPS will give a 2 year warranty on the painting of the bathroom building. They will lock the price for labor not paint. Payment 50% start, 50% on completion.
7. I had the electrical issue with parking lot lights, I had fixed.
8. Dumpster enclosure had a broken hinge that I had repaired.
9. I obtained a second proposal for the light work.
10. Rules & Design Guidelines are at printers, I will hold mailing for additional paint colors for the four neighborhoods.
11. Christmas decorations have to be removed by January 15th.

Sentinel Report
The Sentinel Report was the same as the one reviewed at the Annual Meeting.

Violation Report
The board reviewed the Violation Report.

After Hours Pool Report
The board reviewed the After Hours Pool Report.




Lighting
Janice made a motion to consult with the lighting committee chairman John Rosenthal regarding a proposal; passed unanimously.
Jeff made a motion to approve proposal #55 from Touchstone Accent Lighting in the amount of $8,093.16 plus tax to repair 63 lights and five photo cells; approved unanimously.

Pool Monitoring Guidelines
Tabled

Recreation Center
Anne made a motion to approve the proposal from Cactus Property Services to prepare the concrete floors and apply an epoxy coating to both bathrooms for the amount of $940.38; approved unanimously.

Jeff made a motion to approve the proposal from IPS to paint the recreation center building in the amount of $2,350.00; approved unanimously.

Committee Reports

DRC
Janice presented additional paint scheme options to be added for Gateway, Boulder Pass, Desert Trails and Estates neighborhoods. Don made a motion to approve all colors presented by the DRC; approved unanimously.

Trails
Steve gave an update of the planned work over the next couple months.

Community Relations
Sylvia gave an update on the Chili Cook Off. Sylvia proposed putting a sign inside each neighborhood entrance for events. The Board suggested doing a trial for the Chili Cook Off to see if we get comments from residents, good or bad, and present a proposal at the February meeting.

Next meeting: February 10th 9AM


Adjournment
The meeting adjourned at 9:03PM


Respectfully Submitted,


Kevin Leastman
Property Manager