Sunny Side /South Park Super Neighborhood

Internal Affairs/Executive Board Communications 2000-2002

Executive Board Communications

Elected Officers

Charles X White
President

Bessie Swindle
First President

Miller Ray
Second Vice President

Rodney Jones
Third Vice President

Jeanie Ashiru
Secretary

Lydia Stewart
Assistant Secretary

Margaret Jenkins
Correspondence
Secretary

L. E. Chamberlain
Treasure

Rev. Marvin Delaney
Parliamentarian

De Ann Collins
City Liaison
********************************************************************************

March 22, 2000


Memorandum

To: Rev. Marvin Delaney
From: Charles X White
Subject: Assignment Requests and A meeting to discuss How to Chair a Meeting
Cc. Officers

Rev. Delaney, I want to take this opportunity to thank you for accepting to work as the Parliamentarian for the Sunny Side South Park Super Neighborhood Council.

First request: to present a workshop on procedures in conducting a meetings. Please try a present this in a two hour time frame including questions and answers. Please give us a written confirmation related to possible dates. Thursdays are not good for at least one officer. This workshop is primarily for SSSPSN officers.

Second request: is to help create a form that can be presented at the next Coalition meeting on April 6, 2000 for distribution. I will also ask other officers and Stanley for input. This form will represent the bases for our SNAPlan development.

Third request: to attend a meeting this Friday March 24, 2000 at 601 Walker, the purpose of this meeting with the City of Houston Planning Department is to understand how to use a data disk of civic club addresses.

Fourth request is to help Mrs. D. Hadnot with the Community Emergency Plan.

********************************************************************************
Memorandum
March 28, 2000

To: SSSPSN - Officers
From: Charles X White
Subject: Preview of Meeting Format and Expectations

Thank you for taking the time to include our first meeting on your schedule. Most of us are busy and would not like to waste time if possible. Since this is the first time some of us have worked together I wanted to take this time to provide a brief outline and overview of the meeting expectations and format.

The meeting will last for one hour and a half. We will open on time and certainly end on time. The parliamentarian will open the meeting on time. I have ask Rev. Delaney to give us a standard agenda format.

Ms. Ashiru has been ask to develop a standard form for the minutes. This form will summarize the key points of the meeting for immediate distribution. She also suggested that we tape record the meetings for full transcription at a later date and I agreed. The two must do points on the agenda are the SNAPlan and a follow up meeting on how to conduct a meeting that Rev. Delaney will host and conduct. After these two points I will introduce several points for discussion such as:
Number of meetings
Communications systems
Improving our positions and accomplishing our goals

You should receive a meeting notice in the form of a post card and this letter. Please call Ms. M. Jenkins (713) 738-7128 to confirm your attendance or non-attendance to the meeting. I have also ask Ms. De Ann Collins and Mr. Dunn to attend.

I know that we all have much to say however, please focus on the following questions in writing. A brief written view of what you know or think.

1. What is your understanding of what is a super neighborhood council?
2. What do you want out of this project?
3. What is our task from the city?


Looking forward to seeing and working with you with success in mind.

Ethics Committee

Leadership Development Series