Stonefield Maintenance Corporation

Board Meeting Min. 070808

Board Meeting Minutes

Stonefield Maintenance Corp.
July 8, 2008


Meeting called to order at 7:35 pm

In attendance: Ron Sutton, Rob Gordon, Lana Fry, Rebecca Saxton

Absent: Chuck Wojick, Dana Vascik (both on vacation)

Guests: None

Elections: Since Chuck Wojick could not attend this meeting, due to vacation, we could not conduct
election of officers. We will have to wait until the August Board Meeting. We did, however,
appoint Rebecca Saxton as the 5th Board member. We reviewed with Rebecca the idea of Chuck
assuming the position of Treasurer, since Dana is ready to step down. Dana will continue to
participate in Board meetings and assist Chuck until he feels comfortable in his position as
Treasurer. Dana will not be a “voting” Board Member.

Rules of Ethics: The Rules of Ethics will be signed by the new Board of Directors once
elections are held.

Secretary’s Report: Minutes from last meeting approved and posted to the web site. Board Members have 7 days to review and approve Board Meeting Minutes. After 7 days,
Rob is to assume the Minutes are approved and post to the web site.

Treasurer’s/President’s Report:

Collections: 6 homeowners have not paid their 2008 assessments, which were due
January 31st. These 6 homeowners have now been turned over to the attorney for
collection. Final demand letters have gone out with an additional charge of $225
per home (attorney’s fee). If it is necessary to go to court on any of these cases,
there is an additional attorney’s fee of $150 per hour plus court costs, which will be
billed back to the homeowner. Our attorney has filed the court papers.

Two of the three Judgments from last year have been satisfied (due to the sale of both homes) and we have been paid. We now have one Judgment remaining from 2007.
Old Business:

Community Bulletin Board: Coming soon!!

Landscaping: Rob to request copy of snow removal contract from our landscaper for our
files.

Signs: Ron will contact insurance company to discuss black spray painted graffiti on one of
our new stone walls, since none of the remedies we have tried has removed the paint.

New Business:
Insurance Policy – Ron will contact our insurance company to review our policy to make
sure our levels of insurance and coverage are adequate.


Architectural Review – Several letters will be sent to homeowners who have exterior
additions in various stages of construction, without first submitting the required Architectural
Review Form to the Architectural Review Committee for approval of their projects (Ref.
Declaration of Restrictions, Section 19. Review of Plans.)

Meeting adjourned at 8:00 p.m.


Next meeting: Tuesday, August 12, 2008 at 7:00 p.m. at 115 N. Broad St., 2nd Floor, Middletown.



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