Draft Annual Meeting Minutes 2/17/2015

Existing Board:                                                                                                        New Board:

Roland Larkins 631-0315 Pres.                                                                                                Carl Johnson - 608-1595 Pres.

Carl Johnson 608-1595                                                                                           Pamela Kline - 527-1246 Sec.

Greg Harris 337-8665                                                                                                                Greg Harris – 337-8665

Len Gedgoudas 631-8529 Treas                                                                                               Crystal Homes – Treas. 631-3848

Pamela Kline 527-1246 Sec.                                                                                    Jesse Kelley – 790-0477

Adolph Dean 492-9043                                                                                           Adolph Dean – 492-9043

                                                                                                Kenyetta Terrell l- 285-8444

PINEMEADOW HOMEOWNERS ASSOCIATION

ANNUAL MEETING – Gardendale Civic Center

P.O. Box 1441

Gardendale, Alabama  35071

Meeting Minutes
February 17, 2015

Opening:

Call to order by Len Gedgoudas – all homeowners were asked to sign in and pick up an agenda and other related materials.  There were 18 parcel owners represent.

Present:

Board Members: Roland Larkins (was present but had already resigned as President at the last board meeting), Len Gedgoudas, Carl Harris, Pamela Kline,

Topics of Discussion:

• ·        Minutes of Annual Meeting February 2015 2014 were read and approved.
• ·        Introductions from all homeowners present – name and where they reside. 
• ·        Identified new arrivals in the neighborhood
• ·        Treasurers report was discussed and motion carried to accept as submitted – all in favor
  • o       Budget for 2015 was reviewed
  • o       Discussion regarding the $10,000 that Wal Mart gave the Association to maintain the integrity of the common area creek.  Len to follow up and provide detailed summary of what and why this took place
• ·        Board of Directors election for 2015
  • o       An invitation for volunteers who want to serve on the board took place.
  • o       Roy Shaddix advised he will no longer serve.  Roland Larkins advised he has also stepped down, but would serve if we did not get enough new volunteers, but only as a general board member.  Carl Harris is the new President; Pamela Kline remains as Secretary, Len Gedgoudas has resigned and Crystal Holmes will be taking on the position of Treasurer; Greg Harris will remain on the board (Greg was not present and subsequently email that he would not serve another term); Kenyetta Terrell and Jesse Kelley also volunteered as new board members.  
  • o       Motion carried to accept these board members
• ·        Handling of Covenant/By-Laws Violations
  • o       Handling of Covenant/By-Laws Violations – this topic was discussed in detail and approved as submitted. (should this be true the Association now has teeth in its authority to enforce the rules.  Are you certain it was approved?)
  • o       Question posed whether this changed our protection of covenants – Len advised it did not
  • o       Motion carried
  • o       Discussed the proposed changes for the By-Laws that remove references to Classes of Members.  All in attendance were invited to sign the resolution as their vote to have this done.  It will take 60% of the members present voting in the affirmative to remove these references. (15 of the 18 parcel owners present, 83.3%, approved this change in the By-Laws.  The change will be recorded in Probate Court in March 2015.)
  • o       Discussed the changes for the Covenants that remove references to “The Developers”.  All in attendance were invited to sign the resolution as their vote to have this done. After April 1, 2015, the Covenants require a 55% affirmative vote of the parcel owners.  (12 parcel owners signed the resolution this evening.  The balance of the 43 signatures will be attempted by a door to door campaign.)
• ·        E-mail addresses
  • o       Len asked for assistance on receiving all correct e-mails.  Homeowners were instructed to send their e-mails to either Roland or Len as it is an easier and more cost effective method to communications. 
• ·        New Business
  • o       Confirmation was received from the IRS that the Taxpayer Identification Number we have been using is in fact the number assigned to Pinemeadow Estates Residential Association, Inc.
• ·        Meeting was adjourned

Minutes submitted by:   Pamela Kline