Multi-County Clients Council

2008 Annual Conference-Tampa, Florida

Aug 05, 2008

2008 Annual Clients Council Conference
Tuesday, September 23rd – Thursday, September 25th
Host City - Tampa, Florida

PRE-REGISTRATION & CONFERENCE INFORMATION

1. Please complete all information requested for EACH participant!
2. Please Postmark by August 25, 2008 to ensure an accurate count of attendees.
3. Mail or email your completed PRE-Registration Form ONLY to:
Region VI Clients Council
4. PLEASE NOTE: REGISTRATION FEES ARE NON-REFUNDABLE AFTER – TUESDAY, SEPTEMBER 9TH 2008!!!!

5. (Registration Fees can be paid in Advance or Day of the Conference)
6. $75.00 - Conference Registration Fee - (Includes ALL workshops and events)

 Tuesday, 9/23/07 - Reception
 Thursday, 9/25/07 - Closing Banquet

7. Make Checks or Money Order Payable to: “Region VI Clients Council”
8. Mail Advance Registration Fees (ONLY) to: Ms. Dora Hare (Treasurer)
256 West Brooks Road
Memphis, TN 38109
or Call (901)789-3057
*********************************************************************************************
Host Hotel Information:
Howard Johnsons Plaza Hotel
111 West Fortune Street, Tampa, Florida 33602
(813) 223-1351 * (813) 229-2358
www.HowardJohnsonPlaza@tampahjp.com
Hotel Check In Begins – 3:00pm

a) Room Rates - $89.00 Per Night - Single–Quadruple Occupancy (1-4) Persons.
b) Does not include 12% Tax. / Max. (4) Guest per room.
c) Room Reservations - MUST BE PAID BY NO LATER THAN FRIDAY, SEPT 2nd TO: TAMPA, FLORIDA HOWARD JOHNSONS PLAZA HOTEL
Region VI Chapter of the National Clients Council
“Reflect, Renew, Rebuild, Restore”

Executive Officers

George E. Lee, Jr.
President
Louisville, KY

Charles F. Morris
President Emeritus
Memphis, TN

Ruthie Wheeler
Vice President
Monroe, LA

Albertha Hasten
Secretary
White Castle, LA

Dora Hare
Treasurer
Memphis, TN

Willis Williams
Parliamentarian
Jamesville, NC

Gordon Stroudamire
Louisville, KY
Sergeant of Arms

Katherine Weatherby
Chaplin
Sallis, MS Date: July 14, 2008

From: George E. Lee, Jr., Chairman

The State of Florida is proud to host the 2008 Region VI Annual Clients Council Conference in Tampa, Florida, Tuesday, September 23rd through 25th. Region VI Clients Council is comprised of representatives from the (10) southern states of FL, GA, AL, MS, LA, KY, TN, AK, SC AND NC. Each year Region VI annual conference seeks empower, educate and improve upon client advocacy in the legal services communities.

As client board members of Legal Services Organizations we are the direct access to neighborhoods and the legal service programs. Our annual conference goal is to provide a mechanism that takes client advocacy to the next level. This year’s conference will provide (3) days of valuable learning tools, for sustainable growth in client communities and neighborhoods.

The conferences’ success will depend not only on the participants, but information received. It must be transportable information for use in their respective Rural and Urban areas. We hope that information presented will be used to spur new endeavors, and partnerships with communities, neighborhood groups, non-profits organizations and governmental entities; that can assist in achieving the goals of the Legal Services Client Council communities.

Certification in HUD Grant Writing and FEMA Independent Study will provide participants with concrete information; giving them resources, motivation and the ability to move their communities, organizations, boards, and client councils forward. These components and collaborations; all of which are integral to, necessary and beneficial changes that improve the economic future, health, safety, welfare and quality of life of the Clients they represent. We hope this conference helps increase capacity and building resources by means of existing and new programs. The workshops encourage collaboration and pull all communities and clients council within Region VI closer; to perform vital functions of neighborhood sustainability.

Clients’ Council board members are more than just people wanting to do something significant with their time. They are people giving their time to do something significant. Again it is our endeavor to ensure that this conference is beneficial, enjoyable and educational to those participating. Thank you for your support and continued dedication to the disadvantaged.

Sincerely,
Latryna Carlton on behalf of Mr. George Lee
Florida Host State Committee Member


Executive Officers

George E. Lee, Jr.
President
Louisville, KY

Charles F. Morris
President Emeritus
Memphis, TN

Ruthie Wheeler
Vice President
Monroe, LA

Albertha Hasten
Secretary
White Castle, LA

Dora Hare
Treasurer
Memphis, TN

Willis Williams
Parliamentarian
Jamesville, NC

Gordon Stroudamire
Louisville, KY
Sergeant of Arms

Katherine Weatherby
Chaplin
Sallis, MS Region VI Clients Council Annual Conference
Tampa, Florida
September 23-25, 2008

“LIFT SOMEBODY UP”

Conference and Workshop schedules

Tuesday, September 23, 2008

Conference Registration - 7:30am – 4:00pm
Vendors/Exhibitors (TBA) - 8:00am – 3:30pm
State Caucus Meetings
8:30am – 9:30am
Region VI Board of Directors Meeting
9:35am – 10:35am
2009 Host State Conference Committee
& Orientation First Time Attendees
10:35am – 11:30am
LUNCH - [On Your Own]
11:30am – 1:00pm
Neighborhood Action Team (NAT) Presentation
1:00pm – 2:00pm
USA Red Cross ***
2:05pm – 5:00pm

Reception - 7:00pm
**Hotel Check In begins at 3:00pm

Region VI Clients Council Annual Conference
Tampa, Florida - September 23-25, 2008

Workshop Schedules (Continued)
(New Conference Sessions/Workshops Added)***

Wednesday, September 24, 2008
Conference Registration - 7:30am – 3:30pm
Vendors/Exhibitors (TBA) - 8:00am – 3:00pm
Hotel Check-in – 3:00pm **

Workshop Sessions
HUD Grant Writing Certification - 8:30am – 4:00pm
FEMA I.S. Course Training /Certification - 8:30am - 5:00pm
Florida Division of Emergency Management, Bureau of Preparedness
2010 CENSUS Presentation- 8:30am – 9:30am
Rebuilding State & Local Clients Councils - 9:35am – 10:30am
Don Isaac, Director FL Rural Legal Services (FRLS) – 10:35am – 11:30am***

LUNCH - [On Your Own] – 11:30am – 1:00pm

AmeriCorps Programs Presentation - 1:00pm – 2:00pm
Federal Communications Commission (FCC) –Switch to DTV Presentation - 2:05pm – 3:05pm
I.R.S. - VITA (Volunteer Income Tax Assistance Programs) 3:10pm – 4:10pm
Social Security Benefits 4:15pm – 5:00pm
5:00pm - Enjoy Tampa, Florida!!!

Thursday, September 25, 2008

Workshop Sessions
HUD Grant Writing Certification - 8:30am – 4:00pm
How Communities Can Work with Governmental Entities - 8:30am – 9:30am
US EPA - “Collaborative Problem Solving Model”***
9:35am – 11:30am


LUNCH - [On Your Own] - 11:30am – 1:00pm


LSC Board Training - 1:00pm – 4:00pm***
Restoration of Civil Rights - 4:05pm – 5:00pm

Closing Banquet - 7:00pm
Speaker (TBA)


Region VI Chapter of the National Clients Council
“Reflect, Renew, Rebuild, Restore”

2008 Annual Clients Council Conference - Tampa, Florida
Tuesday, September 23rd – Thursday, September 25th

Pre-Registration Information


 NOTE - SUBJECT TO AVAILABILITY ONLY!!!
T-SHIRT IS NOT INCLUDED IN CONFERENCE COSTS!!!


First Name:
Middle Initial: Last Name:
Preference for Name on Name Tag:
 T-Shirt Size Check One S M L XL 2XL 3XL Other

Legal Services Organization:

Street &/or Mailing Address:


City:
State: Zip:
Daytime#:
Evening #: Fax#:
Email(s) #:


Special Needs: Do you have any special Accessibility needs? Yes___ No____
Please Specify:__________________________________________________

Dietary Concerns: Vegetarian or Regular

Travel Plans
Please help the Florida Host Conference Committee better plan your visit to Tampa, Florida by giving the following information:


a) I will arrive (day/date/approx. time): Day:____ Date:______ Time:_____ am/pm
b) I will arrive by: Car__ Airline:_____ Other: please specify:______________
c) I plan to stay at: Conference Host Hotel____ Other:_____________________
d) I will depart (day/date/approx. time): Day:____ Date:_____ Time:_____ am/pm

PLEASE RETURN PAGES (5, 6 & 7) TO CONTACT PERSONS LISTED BELOW!!



PLEASE RETURN PAGES (5, 6 & 7) TO CONTACT PERSONS LISTED BELOW!!

2008 Annual Clients Council Conference - Tampa, Florida
Tuesday, September 23rd – Thursday, September 25th


Print Your Name: ___________________________


Please check ALL Workshops/Meetings you plan to attend:


Tuesday, September 23rd

____ 8:30am – 9:30am – State Caucus Meeting
____ 9:35am – 10:30am – Region VI Board of Directors Meeting
____ 10:35am – 11:30am – ‘09 Host State Conference Committee & First Time Attendee
____ 1:00pm – 1:55pm – Neighborhood Action Team Program (NAT) Training
____ 2:00pm – 5:00pm – USA Red Cross ***
____ 7:00pm – 9:00pm – Reception

Wednesday, September 24th

____ 8:30am – 4:00pm – HUD Grant Writing Certification
____ 8:30am – 5:00pm – FEMA I.S. Course – Training/Certification–FL Emergency Mgmt.
____ 8:30am – 9:30am – 2010 Census & Community Partnerships
____ 9:35am – 10:30am – Rebuilding Local Clients Councils
____ 10:35am – 11:30am – Don Isaac, Director, FL Rural Legal Service – (FRLS) ***
____ 1:00pm – 2:00pm – AmeriCorps Programs Presentation
____ 2:05pm – 3:05pm – Fed. Communications Commission – DTV Switch
____ 3:10pm – 4:10pm – IRS Volunteer Income Tax Assistance Programs (VITA)
____ 4:15pm – 5:00pm – Social Security Benefits Update

Thursday, September 25th

____ 8:00am – 4:00pm – HUD Grant Writing Certification
____ 8:30am – 9:30am – How Communities Can Work with Governmental Entities
____ 9:35am – 11:30am – US EPA - “Collaborative Problem Solving Model” ***
____1:00pm – 4:00pm – LSC Board Training ***
____ 4:00pm – 5:00pm – Restoration of Civil Rights
____ 7:00pm – 9:00pm - Closing Banquet

Please return ALL Conference Registration Forms (ONLY) to the following:

Mr. George Lee, Chairman, Region VI Clients Council
416 W. Muhammad Ali Boulevard, Louisville, KY 40202-1234
Tel.: 502-584-4979 / Fax: 502-584-8014 / m3c@bellsouth.net

Mrs. Latryna Carlton, Recording Secretary, Region VI Clients Council
PO Box 24, Waverly, FL 33877-0024
863-439-1834 - Phone / carltonle@hotmail.com

Conference & Volunteer Registration - Deadline: August 25, 2008

Volunteer Registration Form
You DO NOT HAVE TO Register to Attend Conference To Volunteer.


*NOTE - T-SHIRT SUBJECT TO AVAILABILITY ONLY!!!
First Name:
Middle Initial: Last Name:
Preference for Name on Name Tag:
 T-Shirt Size Check One S M L XL 2XL 3XL Other

Your Organization Name:

Your Street &/or Mailing Address:

City:
State: Zip:
Daytime#:
Evening #: Fax#:
Email(s) #:


Special Needs: Do you have any special Accessibility needs? Yes___ No____
Please Specify:__________________________________________________

Dietary Concerns: Vegetarian or Regular

Please check ALL Available Dates and Times:
Volunteer Response Deadline: August 25th

Tuesday, September 23rd
____ 7:00am – 8:00am
____ 8:00am – 9:00am
____ 9:00am – 10:00am
____ 10:00am – 11:00am
____ 11:00am – 12:00pm
____ 1:00pm – 2:00pm
____ 2:00pm – 3:00pm
____ 3:00pm – 4:00pm
____ 4:00pm – 5:00pm
____ 5:00pm – 6:00pm
____ 6:00pm – 7:00pm
____ 7:00pm – 8:00pm

Wednesday, September 24th

____ 7:00am – 8:00am
____ 8:00am – 9:00am
____ 9:00am – 10:00am
____ 10:00am – 11:00am

____ 11:00am – 12:00pm
____ 1:00pm – 2:00pm
____ 2:00pm – 3:00pm
____ 3:00pm – 4:00pm
____ 4:00pm – 5:00pm

Thursday, September 25th
____ 8:00am – 9:00am
____ 9:00am – 10:00am
____ 10:00am – 11:00am
____ 11:00am – 12:00pm
____ 1:00pm – 2:00pm
____ 2:00pm – 3:00pm

____ 3:00pm – 4:00pm
____ 4:00pm – 5:00pm
____ 5:00pm – 6:00pm
____ 6:00pm – 7:00pm
____ 7:00pm – 8:00pm


Region VI Clients Council Annual Conference
Tampa, Florida - September 23-25, 2008

Workshop Descriptions

Tuesday – Sept 23rd – 10:35am – 11:30am - 2009 Host State Conference Committee & Orientation First Time Attendees – Passing the Torch to the next state or if this is your first time attending the Region VI Annual Conference this Workshop is meant for you. Have you ever thought about hosting the Region VI Clients Council Conference, this will be an overview, training and planning for those wanting to host the 2009 and 2010 Annual Conference. First Timers will learn about Region VI and our mission to empower clients board members. Get more details on workshops that not only benefit you, but also your statewide council and Region VI.
Presenters – Latryna Carlton, Florida Host State Organizing Committee Chair; George Lee, Chairman, Region VI Clients Council, and Speaker (TBA).

Tuesday – Sept 23rd – 1:00pm – 1:55pm - Neighborhood Action Team (NAT) - In response to a disaster, NAT’s are likely to be first on scene immediately following a disaster. NAT’s are grass root, neighbors helping neighbors in preparation for, and in the aftermath of a disaster – natural or otherwise. Through NAT’s communities can develop a plan in the event of isolation, assess impact, damage and need, help with “Mitigation”; Establish a point of contact and communications links for County, city or municipal recovery operations, mini-distribution sites, first responders, media, assessment teams, etc. Learn how to establish your own first line of defense in your communities to be ready when disaster strikes.
Presenters – Vincent Barnable & Lawrence Carlton, Polk County Board of County Commission VISTA’s

***Tuesday – Sept 23rd – 2:00pm – 5:00pm – Presenter - Mr. Smyther Fallen, USA Red Cross, Wash., DC. – (TBA)

Wednesday – Sept 24th – 8:00am – 4:00pm - HUD Certified Grant Writing – Learn how to prepare a successful Grant Application from HUD Staff!! This is a (2) Day course. You will receive personal instruction from key HUD staff on how to become more competitive for federal grant funds, securing a 501c3, and the organizational structure necessary to secure government funds. Not only will the information prepare you to apply for public funds but also corporate and foundation sources! Certification upon successful completion of course.
Presenter –HUD Tampa Region Field Office Staff

Wednesday – Sept 24th – 8:00am – 4:00pm – FEMA I.S. Course Training/Certification - 8:30am – 5:00pm
(See details of courses below. Final Certification Choice Updates provided in August )

Wednesday – Sept 24th – 8:30am – 9:30am – 2010 Census – How to Partner with the Census Bureau - Partners helped the Census Bureau conduct a successful Census 2000, and we will again need our partners' help to complete the 2010 Census. Local governments, community organizations, businesses, and the media can help spread the word about the 2008 Census Dress Rehearsal and the 2010 Census and encourage everyone to participate. Local governments, community organizations, and neighborhood groups can: Recruit census workers, Display and distribute census materials, Provide space for testing and training census employees, Sponsor community events to promote the census, Learn how to form a Census Community Partnerships to make sure that your community is counted. Presenter – 2010 US Census – Tampa Region Office

Wednesday – Sept 24th – 9:35am – 10:30am – Rebuilding State & Local Clients Councils – The foundation of Region VI Clients Council is its Local and Statewide Client Council programs. Local and Statewide Clients Council serve as a forum or platform from which client advocates can address issues, both local and state wide, that effect the low income client community. This workshop will present information on the mission and purposes’ of local/state client councils; formulating and incorporating Clients Councils into non-profit organizations and partnering and becoming advocates for and with their local LSC funded Legal Services Programs.
Presenter – (TBA) - Region VI Client Council Representative

***Wednesday – Sept 24th – 10:35am – 11:30am – Don Isaac, Dir., FL Rural Legal Services, (FRLS) – (TBA)

Wednesday – Sept 24th – 1:00pm – 2:00pm – AmeriCorps – Corporation for National and Community Service – (CNCS) Programs – CNCS has several programs, including AmeriCorps, Retired Senior Volunteers (RSVP), Learn and Serve for youth, Inclusion Programs for persons with Disabilities and much more. You will learn about AmeriCorps VISTA, a national service program designed specifically to fight poverty. VISTA members commit to serve full-time for a year at a nonprofit organization or local government agency, working to fight illiteracy, improve health services, create businesses, strengthen community groups, and much more. Learn how VISTA helps you create or expand programs designed to bring individuals and communities out of poverty.
Presenter – Corporation for National & Community Service (CNCS) - Orlando State Office Staff

Wednesday – Sept 24th – 2:05pm – 3:05pm – FCC Digital Television Transition – What is the DTV Switch and will you be affected? At midnight on February 17, 2009, all full-power television stations in the United States will stop broadcasting in analog and switch to 100% digital broadcasting. Find out about the Coupons and how to get them where you live. Digital broadcasting promises to provide a clearer picture and more programming options and will free up airwaves for use by emergency responders. Learn about the DTV Switch from FCC representatives and what you can do to be prepared.
Presenter – Mr. Jerry Ulcek, Electronics Engineer, Federal Communications Commission, Enforcement Bureau

Wednesday – Sept 24th – 3:10pm – 4:10pm - IRS Volunteer Income Tax Assistance (VITA) - The VITA Program offers free tax help to low- to moderate-income (generally, $40,000 and below) people who cannot prepare their own tax returns. Certified volunteers sponsored by various organizations receive training to help prepare basic tax returns in communities across the country. Learn about newly established Matching Grants being offered through the IRS for VITA sites, how to become a Host Site, get training and certification or to volunteer with an existing program. Presenter – IRS Specialist - SPEC Stakeholder Partnerships, Education and Communication

Wednesday – Sept 24th – 4:15pm – 5:00pm – Social Security Benefits Updates – Learn what new laws and changes to your benefit have occurred and what you can do. Issues Medicare Drug Prescription plans, Ticket To Work and other programs of SSA and SSI. Presenter – (TBA)

Thursday – Sept 25th – 8:00am – 4:00pm - HUD Certified Grant Writing – CONTINUED

Thursday - Sept 25th – 8:3am – 9:30am - How Communities Can Work with Governmental Entities – Ever feel like government can’t work for the citizens? You’ll learn ways to re-shape and implement the “neighbors helping neighbors” as a real grassroots movement and not just an outreach concept. Formation of true advocacy partnerships for individuals and communities can develop and create immediate and long term changes for neighborhoods. How to get the government to work with citizens and communities to address needs, create solutions and use tools of partnerships as models for empowering change.
Presenter – Dr. Elba Cherry, MSW, Ph.D., Director of Polk County Neighborhood Services Division

***Thursday – Sept 25th – 9:35am – 11:30am – US Environmental Protection Agency Collaborative Problem Solving Model - The Environmental Protection Agency (EPA) defines Environmental Justice as fair treatment for people of all races, cultures, and incomes, in the development of environmental laws, regulations, and policies. Fair treatment means that no group of people, including a racial, ethnic, or socioeconomic group, should bear a disproportionate impact from industrial, municipal, or business operations or the implementation of government programs and policies. Come learn about how environmental justice can work in your community.
Presenter – Ms. Cynthia Peurifoy, Manager, US EPA Region IV – Environmental Justice Community Liaisons

***Thursday – Sept 25th – 1:00pm – 4:00pm – Legal Services Corporation Board Training (LSC) – Do you understand or know what you your role is as a board member of LSC Funded Programs? This is the training session you won’t want to miss if you have any questions you need answered? Come get the facts from LSC Representatives.

Thursday – Sept 25th – 4:05pm – 5:00pm – Restoration of Civil Rights – In Florida, a past felony conviction usually means loss of civil rights, including the right to vote, even after completion of all the terms and conditions of the sentence. Loss of civil rights takes away not only the right to vote, but also the right to hold public office, serve on a jury, and hold certain types of state occupational licenses. An ex-felon's civil rights are taken away permanently until and unless he or she successfully completes a lengthy clemency application process and is granted restoration of civil rights by the Governor and the Board of Executive Clemency. This workshop will help you know whether you have lost your rights, and if so, how you can apply to get them back.
Presenter – American Civil Liberties Union (ACLU) Reps

(FEMA) - Independent Study (IS) Course, Training & Certification
Wednesday, Sept 24th - 8:00am – 5:00pm

Presenter –Rudolph Ferguson, Sr., State Training & Exercise Officer,
Florida Division of Emergency Management, Bureau of Preparedness

***Choice of Course – To Be Announced in August - (Please Note: IS-317 Course requires a hands-on & an outdoor training portion.) We are verifying rather inclement weather (rain) will disallow or delay Certification if unable to complete & checking on use of alternate space/conference room in Hotel. Final choice of Course(s) below will be provided in August Updates.

IS-7 – “A Citizen's Guide to Disaster Assistance” - This independent study course provides a basic understanding of the roles and responsibilities of the local community, State, and the federal government in providing disaster assistance. It is appropriate for both the general public and those involved in emergency management who need a general introduction to disaster assistance. CEUs: 1.0 / Course Length: 10 hours

IS-317 - "Introduction to Community Emergency Response Teams" - Is an independent study course that serves as an introduction to CERT for those wanting to complete training or as a refresher for current team members. It has six modules with topics that include an Introduction to CERT, Fire Safety, Hazardous Material and Terrorist Incidents, Disaster Medical Operations, and Search and Rescue. It takes between six and eight hours to complete the course. Those successfully finishing it will receive a certification of completion and .8 CEU's from the Independent Study Office. The IS-317 can be taken by anyone interested in CERT. However, to become a CERT volunteer, one must complete the classroom training offered by a local government agency such as the emergency management agency, fire or police department. CEUs: .8 /Course Length: 6 – 8 hours

IS-22 - “ Are You Ready?” An In-depth Guide to Citizen Preparedness - Provides a step-by-step approach to disaster preparedness; how to get informed about local emergency plans, identifying hazards that affect your local area, and how to develop and maintain an emergency communications plan and disaster supplies kit. Other topics covered include evacuation, emergency public shelters, animals in disaster, and information specific to people with disabilities. Also provides in-depth information on specific hazards including what to do before, during, and after each hazard type. No CEUs; Time or Length Course Specified
2008 Annual Clients Council Conference
Tuesday, September 23rd – Thursday, September 25th
Host City - Tampa, Florida

PRE-REGISTRATION & CONFERENCE INFORMATION

1. Please complete all information requested for EACH participant!
2. Please Postmark by August 25, 2008 to ensure an accurate count of attendees.
3. Mail or email your completed PRE-Registration Form ONLY to:
Region VI Clients Council
4. PLEASE NOTE: REGISTRATION FEES ARE NON-REFUNDABLE AFTER – TUESDAY, SEPTEMBER 9TH 2008!!!!

5. (Registration Fees can be paid in Advance or Day of the Conference)
6. $75.00 - Conference Registration Fee - (Includes ALL workshops and events)

 Tuesday, 9/23/07 - Reception
 Thursday, 9/25/07 - Closing Banquet

7. Make Checks or Money Order Payable to: “Region VI Clients Council”
8. Mail Advance Registration Fees (ONLY) to: Ms. Dora Hare (Treasurer)
256 West Brooks Road
Memphis, TN 38109
or Call (901)789-3057
*********************************************************************************************
Host Hotel Information:
Howard Johnsons Plaza Hotel
111 West Fortune Street, Tampa, Florida 33602
(813) 223-1351 * (813) 229-2358
www.HowardJohnsonPlaza@tampahjp.com
Hotel Check In Begins – 3:00pm

a) Room Rates - $89.00 Per Night - Single–Quadruple Occupancy (1-4) Persons.
b) Does not include 12% Tax. / Max. (4) Guest per room.
c) Room Reservations - MUST BE PAID BY NO LATER THAN FRIDAY, SEPT 2nd TO: TAMPA, FLORIDA HOWARD JOHNSONS PLAZA HOTEL
Region VI Chapter of the National Clients Council
“Reflect, Renew, Rebuild, Restore”

Executive Officers

George E. Lee, Jr.
President
Louisville, KY

Charles F. Morris
President Emeritus
Memphis, TN

Ruthie Wheeler
Vice President
Monroe, LA

Albertha Hasten
Secretary
White Castle, LA

Dora Hare
Treasurer
Memphis, TN

Willis Williams
Parliamentarian
Jamesville, NC

Gordon Stroudamire
Louisville, KY
Sergeant of Arms

Katherine Weatherby
Chaplin
Sallis, MS Date: July 14, 2008

From: George E. Lee, Jr., Chairman

The State of Florida is proud to host the 2008 Region VI Annual Clients Council Conference in Tampa, Florida, Tuesday, September 23rd through 25th. Region VI Clients Council is comprised of representatives from the (10) southern states of FL, GA, AL, MS, LA, KY, TN, AK, SC AND NC. Each year Region VI annual conference seeks empower, educate and improve upon client advocacy in the legal services communities.

As client board members of Legal Services Organizations we are the direct access to neighborhoods and the legal service programs. Our annual conference goal is to provide a mechanism that takes client advocacy to the next level. This year’s conference will provide (3) days of valuable learning tools, for sustainable growth in client communities and neighborhoods.

The conferences’ success will depend not only on the participants, but information received. It must be transportable information for use in their respective Rural and Urban areas. We hope that information presented will be used to spur new endeavors, and partnerships with communities, neighborhood groups, non-profits organizations and governmental entities; that can assist in achieving the goals of the Legal Services Client Council communities.

Certification in HUD Grant Writing and FEMA Independent Study will provide participants with concrete information; giving them resources, motivation and the ability to move their communities, organizations, boards, and client councils forward. These components and collaborations; all of which are integral to, necessary and beneficial changes that improve the economic future, health, safety, welfare and quality of life of the Clients they represent. We hope this conference helps increase capacity and building resources by means of existing and new programs. The workshops encourage collaboration and pull all communities and clients council within Region VI closer; to perform vital functions of neighborhood sustainability.

Clients’ Council board members are more than just people wanting to do something significant with their time. They are people giving their time to do something significant. Again it is our endeavor to ensure that this conference is beneficial, enjoyable and educational to those participating. Thank you for your support and continued dedication to the disadvantaged.

Sincerely,
Latryna Carlton on behalf of Mr. George Lee
Florida Host State Committee Member


Executive Officers

George E. Lee, Jr.
President
Louisville, KY

Charles F. Morris
President Emeritus
Memphis, TN

Ruthie Wheeler
Vice President
Monroe, LA

Albertha Hasten
Secretary
White Castle, LA

Dora Hare
Treasurer
Memphis, TN

Willis Williams
Parliamentarian
Jamesville, NC

Gordon Stroudamire
Louisville, KY
Sergeant of Arms

Katherine Weatherby
Chaplin
Sallis, MS Region VI Clients Council Annual Conference
Tampa, Florida
September 23-25, 2008

“LIFT SOMEBODY UP”

Conference and Workshop schedules

Tuesday, September 23, 2008

Conference Registration - 7:30am – 4:00pm
Vendors/Exhibitors (TBA) - 8:00am – 3:30pm
State Caucus Meetings
8:30am – 9:30am
Region VI Board of Directors Meeting
9:35am – 10:35am
2009 Host State Conference Committee
& Orientation First Time Attendees
10:35am – 11:30am
LUNCH - [On Your Own]
11:30am – 1:00pm
Neighborhood Action Team (NAT) Presentation
1:00pm – 2:00pm
USA Red Cross ***
2:05pm – 5:00pm

Reception - 7:00pm
**Hotel Check In begins at 3:00pm

Region VI Clients Council Annual Conference
Tampa, Florida - September 23-25, 2008

Workshop Schedules (Continued)
(New Conference Sessions/Workshops Added)***

Wednesday, September 24, 2008
Conference Registration - 7:30am – 3:30pm
Vendors/Exhibitors (TBA) - 8:00am – 3:00pm
Hotel Check-in – 3:00pm **

Workshop Sessions
HUD Grant Writing Certification - 8:30am – 4:00pm
FEMA I.S. Course Training /Certification - 8:30am - 5:00pm
Florida Division of Emergency Management, Bureau of Preparedness
2010 CENSUS Presentation- 8:30am – 9:30am
Rebuilding State & Local Clients Councils - 9:35am – 10:30am
Don Isaac, Director FL Rural Legal Services (FRLS) – 10:35am – 11:30am***

LUNCH - [On Your Own] – 11:30am – 1:00pm

AmeriCorps Programs Presentation - 1:00pm – 2:00pm
Federal Communications Commission (FCC) –Switch to DTV Presentation - 2:05pm – 3:05pm
I.R.S. - VITA (Volunteer Income Tax Assistance Programs) 3:10pm – 4:10pm
Social Security Benefits 4:15pm – 5:00pm
5:00pm - Enjoy Tampa, Florida!!!

Thursday, September 25, 2008

Workshop Sessions
HUD Grant Writing Certification - 8:30am – 4:00pm
How Communities Can Work with Governmental Entities - 8:30am – 9:30am
US EPA - “Collaborative Problem Solving Model”***
9:35am – 11:30am


LUNCH - [On Your Own] - 11:30am – 1:00pm


LSC Board Training - 1:00pm – 4:00pm***
Restoration of Civil Rights - 4:05pm – 5:00pm

Closing Banquet - 7:00pm
Speaker (TBA)


Region VI Chapter of the National Clients Council
“Reflect, Renew, Rebuild, Restore”

2008 Annual Clients Council Conference - Tampa, Florida
Tuesday, September 23rd – Thursday, September 25th

Pre-Registration Information


 NOTE - SUBJECT TO AVAILABILITY ONLY!!!
T-SHIRT IS NOT INCLUDED IN CONFERENCE COSTS!!!


First Name:
Middle Initial: Last Name:
Preference for Name on Name Tag:
 T-Shirt Size Check One S M L XL 2XL 3XL Other

Legal Services Organization:

Street &/or Mailing Address:


City:
State: Zip:
Daytime#:
Evening #: Fax#:
Email(s) #:


Special Needs: Do you have any special Accessibility needs? Yes___ No____
Please Specify:__________________________________________________

Dietary Concerns: Vegetarian or Regular

Travel Plans
Please help the Florida Host Conference Committee better plan your visit to Tampa, Florida by giving the following information:


a) I will arrive (day/date/approx. time): Day:____ Date:______ Time:_____ am/pm
b) I will arrive by: Car__ Airline:_____ Other: please specify:______________
c) I plan to stay at: Conference Host Hotel____ Other:_____________________
d) I will depart (day/date/approx. time): Day:____ Date:_____ Time:_____ am/pm

PLEASE RETURN PAGES (5, 6 & 7) TO CONTACT PERSONS LISTED BELOW!!



PLEASE RETURN PAGES (5, 6 & 7) TO CONTACT PERSONS LISTED BELOW!!

2008 Annual Clients Council Conference - Tampa, Florida
Tuesday, September 23rd – Thursday, September 25th


Print Your Name: ___________________________


Please check ALL Workshops/Meetings you plan to attend:


Tuesday, September 23rd

____ 8:30am – 9:30am – State Caucus Meeting
____ 9:35am – 10:30am – Region VI Board of Directors Meeting
____ 10:35am – 11:30am – ‘09 Host State Conference Committee & First Time Attendee
____ 1:00pm – 1:55pm – Neighborhood Action Team Program (NAT) Training
____ 2:00pm – 5:00pm – USA Red Cross ***
____ 7:00pm – 9:00pm – Reception

Wednesday, September 24th

____ 8:30am – 4:00pm – HUD Grant Writing Certification
____ 8:30am – 5:00pm – FEMA I.S. Course – Training/Certification–FL Emergency Mgmt.
____ 8:30am – 9:30am – 2010 Census & Community Partnerships
____ 9:35am – 10:30am – Rebuilding Local Clients Councils
____ 10:35am – 11:30am – Don Isaac, Director, FL Rural Legal Service – (FRLS) ***
____ 1:00pm – 2:00pm – AmeriCorps Programs Presentation
____ 2:05pm – 3:05pm – Fed. Communications Commission – DTV Switch
____ 3:10pm – 4:10pm – IRS Volunteer Income Tax Assistance Programs (VITA)
____ 4:15pm – 5:00pm – Social Security Benefits Update

Thursday, September 25th

____ 8:00am – 4:00pm – HUD Grant Writing Certification
____ 8:30am – 9:30am – How Communities Can Work with Governmental Entities
____ 9:35am – 11:30am – US EPA - “Collaborative Problem Solving Model” ***
____1:00pm – 4:00pm – LSC Board Training ***
____ 4:00pm – 5:00pm – Restoration of Civil Rights
____ 7:00pm – 9:00pm - Closing Banquet

Please return ALL Conference Registration Forms (ONLY) to the following:

Mr. George Lee, Chairman, Region VI Clients Council
416 W. Muhammad Ali Boulevard, Louisville, KY 40202-1234
Tel.: 502-584-4979 / Fax: 502-584-8014 / m3c@bellsouth.net

Mrs. Latryna Carlton, Recording Secretary, Region VI Clients Council
PO Box 24, Waverly, FL 33877-0024
863-439-1834 - Phone / carltonle@hotmail.com

Conference & Volunteer Registration - Deadline: August 25, 2008

Volunteer Registration Form
You DO NOT HAVE TO Register to Attend Conference To Volunteer.


*NOTE - T-SHIRT SUBJECT TO AVAILABILITY ONLY!!!
First Name:
Middle Initial: Last Name:
Preference for Name on Name Tag:
 T-Shirt Size Check One S M L XL 2XL 3XL Other

Your Organization Name:

Your Street &/or Mailing Address:

City:
State: Zip:
Daytime#:
Evening #: Fax#:
Email(s) #:


Special Needs: Do you have any special Accessibility needs? Yes___ No____
Please Specify:__________________________________________________

Dietary Concerns: Vegetarian or Regular

Please check ALL Available Dates and Times:
Volunteer Response Deadline: August 25th

Tuesday, September 23rd
____ 7:00am – 8:00am
____ 8:00am – 9:00am
____ 9:00am – 10:00am
____ 10:00am – 11:00am
____ 11:00am – 12:00pm
____ 1:00pm – 2:00pm
____ 2:00pm – 3:00pm
____ 3:00pm – 4:00pm
____ 4:00pm – 5:00pm
____ 5:00pm – 6:00pm
____ 6:00pm – 7:00pm
____ 7:00pm – 8:00pm

Wednesday, September 24th

____ 7:00am – 8:00am
____ 8:00am – 9:00am
____ 9:00am – 10:00am
____ 10:00am – 11:00am

____ 11:00am – 12:00pm
____ 1:00pm – 2:00pm
____ 2:00pm – 3:00pm
____ 3:00pm – 4:00pm
____ 4:00pm – 5:00pm

Thursday, September 25th
____ 8:00am – 9:00am
____ 9:00am – 10:00am
____ 10:00am – 11:00am
____ 11:00am – 12:00pm
____ 1:00pm – 2:00pm
____ 2:00pm – 3:00pm

____ 3:00pm – 4:00pm
____ 4:00pm – 5:00pm
____ 5:00pm – 6:00pm
____ 6:00pm – 7:00pm
____ 7:00pm – 8:00pm


Region VI Clients Council Annual Conference
Tampa, Florida - September 23-25, 2008

Workshop Descriptions

Tuesday – Sept 23rd – 10:35am – 11:30am - 2009 Host State Conference Committee & Orientation First Time Attendees – Passing the Torch to the next state or if this is your first time attending the Region VI Annual Conference this Workshop is meant for you. Have you ever thought about hosting the Region VI Clients Council Conference, this will be an overview, training and planning for those wanting to host the 2009 and 2010 Annual Conference. First Timers will learn about Region VI and our mission to empower clients board members. Get more details on workshops that not only benefit you, but also your statewide council and Region VI.
Presenters – Latryna Carlton, Florida Host State Organizing Committee Chair; George Lee, Chairman, Region VI Clients Council, and Speaker (TBA).

Tuesday – Sept 23rd – 1:00pm – 1:55pm - Neighborhood Action Team (NAT) - In response to a disaster, NAT’s are likely to be first on scene immediately following a disaster. NAT’s are grass root, neighbors helping neighbors in preparation for, and in the aftermath of a disaster – natural or otherwise. Through NAT’s communities can develop a plan in the event of isolation, assess impact, damage and need, help with “Mitigation”; Establish a point of contact and communications links for County, city or municipal recovery operations, mini-distribution sites, first responders, media, assessment teams, etc. Learn how to establish your own first line of defense in your communities to be ready when disaster strikes.
Presenters – Vincent Barnable & Lawrence Carlton, Polk County Board of County Commission VISTA’s

***Tuesday – Sept 23rd – 2:00pm – 5:00pm – Presenter - Mr. Smyther Fallen, USA Red Cross, Wash., DC. – (TBA)

Wednesday – Sept 24th – 8:00am – 4:00pm - HUD Certified Grant Writing – Learn how to prepare a successful Grant Application from HUD Staff!! This is a (2) Day course. You will receive personal instruction from key HUD staff on how to become more competitive for federal grant funds, securing a 501c3, and the organizational structure necessary to secure government funds. Not only will the information prepare you to apply for public funds but also corporate and foundation sources! Certification upon successful completion of course.
Presenter –HUD Tampa Region Field Office Staff

Wednesday – Sept 24th – 8:00am – 4:00pm – FEMA I.S. Course Training/Certification - 8:30am – 5:00pm
(See details of courses below. Final Certification Choice Updates provided in August )

Wednesday – Sept 24th – 8:30am – 9:30am – 2010 Census – How to Partner with the Census Bureau - Partners helped the Census Bureau conduct a successful Census 2000, and we will again need our partners' help to complete the 2010 Census. Local governments, community organizations, businesses, and the media can help spread the word about the 2008 Census Dress Rehearsal and the 2010 Census and encourage everyone to participate. Local governments, community organizations, and neighborhood groups can: Recruit census workers, Display and distribute census materials, Provide space for testing and training census employees, Sponsor community events to promote the census, Learn how to form a Census Community Partnerships to make sure that your community is counted. Presenter – 2010 US Census – Tampa Region Office

Wednesday – Sept 24th – 9:35am – 10:30am – Rebuilding State & Local Clients Councils – The foundation of Region VI Clients Council is its Local and Statewide Client Council programs. Local and Statewide Clients Council serve as a forum or platform from which client advocates can address issues, both local and state wide, that effect the low income client community. This workshop will present information on the mission and purposes’ of local/state client councils; formulating and incorporating Clients Councils into non-profit organizations and partnering and becoming advocates for and with their local LSC funded Legal Services Programs.
Presenter – (TBA) - Region VI Client Council Representative

***Wednesday – Sept 24th – 10:35am – 11:30am – Don Isaac, Dir., FL Rural Legal Services, (FRLS) – (TBA)

Wednesday – Sept 24th – 1:00pm – 2:00pm – AmeriCorps – Corporation for National and Community Service – (CNCS) Programs – CNCS has several programs, including AmeriCorps, Retired Senior Volunteers (RSVP), Learn and Serve for youth, Inclusion Programs for persons with Disabilities and much more. You will learn about AmeriCorps VISTA, a national service program designed specifically to fight poverty. VISTA members commit to serve full-time for a year at a nonprofit organization or local government agency, working to fight illiteracy, improve health services, create businesses, strengthen community groups, and much more. Learn how VISTA helps you create or expand programs designed to bring individuals and communities out of poverty.
Presenter – Corporation for National & Community Service (CNCS) - Orlando State Office Staff

Wednesday – Sept 24th – 2:05pm – 3:05pm – FCC Digital Television Transition – What is the DTV Switch and will you be affected? At midnight on February 17, 2009, all full-power television stations in the United States will stop broadcasting in analog and switch to 100% digital broadcasting. Find out about the Coupons and how to get them where you live. Digital broadcasting promises to provide a clearer picture and more programming options and will free up airwaves for use by emergency responders. Learn about the DTV Switch from FCC representatives and what you can do to be prepared.
Presenter – Mr. Jerry Ulcek, Electronics Engineer, Federal Communications Commission, Enforcement Bureau

Wednesday – Sept 24th – 3:10pm – 4:10pm - IRS Volunteer Income Tax Assistance (VITA) - The VITA Program offers free tax help to low- to moderate-income (generally, $40,000 and below) people who cannot prepare their own tax returns. Certified volunteers sponsored by various organizations receive training to help prepare basic tax returns in communities across the country. Learn about newly established Matching Grants being offered through the IRS for VITA sites, how to become a Host Site, get training and certification or to volunteer with an existing program. Presenter – IRS Specialist - SPEC Stakeholder Partnerships, Education and Communication

Wednesday – Sept 24th – 4:15pm – 5:00pm – Social Security Benefits Updates – Learn what new laws and changes to your benefit have occurred and what you can do. Issues Medicare Drug Prescription plans, Ticket To Work and other programs of SSA and SSI. Presenter – (TBA)

Thursday – Sept 25th – 8:00am – 4:00pm - HUD Certified Grant Writing – CONTINUED

Thursday - Sept 25th – 8:3am – 9:30am - How Communities Can Work with Governmental Entities – Ever feel like government can’t work for the citizens? You’ll learn ways to re-shape and implement the “neighbors helping neighbors” as a real grassroots movement and not just an outreach concept. Formation of true advocacy partnerships for individuals and communities can develop and create immediate and long term changes for neighborhoods. How to get the government to work with citizens and communities to address needs, create solutions and use tools of partnerships as models for empowering change.
Presenter – Dr. Elba Cherry, MSW, Ph.D., Director of Polk County Neighborhood Services Division

***Thursday – Sept 25th – 9:35am – 11:30am – US Environmental Protection Agency Collaborative Problem Solving Model - The Environmental Protection Agency (EPA) defines Environmental Justice as fair treatment for people of all races, cultures, and incomes, in the development of environmental laws, regulations, and policies. Fair treatment means that no group of people, including a racial, ethnic, or socioeconomic group, should bear a disproportionate impact from industrial, municipal, or business operations or the implementation of government programs and policies. Come learn about how environmental justice can work in your community.
Presenter – Ms. Cynthia Peurifoy, Manager, US EPA Region IV – Environmental Justice Community Liaisons

***Thursday – Sept 25th – 1:00pm – 4:00pm – Legal Services Corporation Board Training (LSC) – Do you understand or know what you your role is as a board member of LSC Funded Programs? This is the training session you won’t want to miss if you have any questions you need answered? Come get the facts from LSC Representatives.

Thursday – Sept 25th – 4:05pm – 5:00pm – Restoration of Civil Rights – In Florida, a past felony conviction usually means loss of civil rights, including the right to vote, even after completion of all the terms and conditions of the sentence. Loss of civil rights takes away not only the right to vote, but also the right to hold public office, serve on a jury, and hold certain types of state occupational licenses. An ex-felon's civil rights are taken away permanently until and unless he or she successfully completes a lengthy clemency application process and is granted restoration of civil rights by the Governor and the Board of Executive Clemency. This workshop will help you know whether you have lost your rights, and if so, how you can apply to get them back.
Presenter – American Civil Liberties Union (ACLU) Reps

(FEMA) - Independent Study (IS) Course, Training & Certification
Wednesday, Sept 24th - 8:00am – 5:00pm

Presenter –Rudolph Ferguson, Sr., State Training & Exercise Officer,
Florida Division of Emergency Management, Bureau of Preparedness

***Choice of Course – To Be Announced in August - (Please Note: IS-317 Course requires a hands-on & an outdoor training portion.) We are verifying rather inclement weather (rain) will disallow or delay Certification if unable to complete & checking on use of alternate space/conference room in Hotel. Final choice of Course(s) below will be provided in August Updates.

IS-7 – “A Citizen's Guide to Disaster Assistance” - This independent study course provides a basic understanding of the roles and responsibilities of the local community, State, and the federal government in providing disaster assistance. It is appropriate for both the general public and those involved in emergency management who need a general introduction to disaster assistance. CEUs: 1.0 / Course Length: 10 hours

IS-317 - "Introduction to Community Emergency Response Teams" - Is an independent study course that serves as an introduction to CERT for those wanting to complete training or as a refresher for current team members. It has six modules with topics that include an Introduction to CERT, Fire Safety, Hazardous Material and Terrorist Incidents, Disaster Medical Operations, and Search and Rescue. It takes between six and eight hours to complete the course. Those successfully finishing it will receive a certification of completion and .8 CEU's from the Independent Study Office. The IS-317 can be taken by anyone interested in CERT. However, to become a CERT volunteer, one must complete the classroom training offered by a local government agency such as the emergency management agency, fire or police department. CEUs: .8 /Course Length: 6 – 8 hours

IS-22 - “ Are You Ready?” An In-depth Guide to Citizen Preparedness - Provides a step-by-step approach to disaster preparedness; how to get informed about local emergency plans, identifying hazards that affect your local area, and how to develop and maintain an emergency communications plan and disaster supplies kit. Other topics covered include evacuation, emergency public shelters, animals in disaster, and information specific to people with disabilities. Also provides in-depth information on specific hazards including what to do before, during, and after each hazard type. No CEUs; Time or Length Course Specified

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