Drayton Place/Kernan Chase HOA

Previous Meeting Minutes

Board Member Meeting Minutes

February 19, 2004

In attendance: Barbra McNiel, James Pontello, Dave Tagliaferri, Sandy Taylor, Kara Donley


James Pontello provided the following updates & expenditures were approved:

1. All sprinklers are operational. Additional cost to repair (4) sprinkler heads $42.76

2. Light bulbs (for signs at entranceways) and locks for sprinkler system $37.75

3. Approved printing invoice

4. Wetland Management Services will begin servicing our lakes in March.

5. Balance as of 12-31-03 - $7,144.78


Agenda for future social meetings:

Follow-up/open issues
Committee update
Financial update

Dave Tagliaferri advised that a follow-up letter was mailed to Signature Realty requesting 2002 & 2003 records (ytd) including all bills for auditing purposes.

Dave T. also advised that the covenant is not posted on our website.

Barbra McNeil will have the “welcome kit” prepared by April 1, 2004 for new owners.

Newsletter together with copy of covenant to be delivered (by hand) to all residents by Thursday, February 26, 2004.

Open items:

Decision regarding sheds
How to post covenant on website
Fines and liens for residents that are not complying with by-laws

Next Meeting – February 26, 2004 @ 7:00 PM @ Watson Realty




Board Members Meeting

(Due to scheduling difficulties the meeting mentioned in the previous minutes for December 4 was cancelled. The January 26th meeting was the first directors meeting following the November 13th meeting.)


January 26, 2004

In attendance: Barbra McNiel, James Pontello, Dave Tagliaferri, Sandy Taylor, Leigh Koon, Corey Compton

Board approved the following:

Adams Landscaping to repair sprinklers, mulch beds and add winter flowers to the Kernan Chase flower beds.

Misc. items:

The Drayton Place/Kernan Chase newsletter should be mailed, together will a copy of our covenant by February 9, 2004. Newsletter will include our website address and information regarding paid advertising from community.

Corey & Barbara will head the Welcome Committee

Discussions will be held @ our next meeting regarding sheds that did not meet ARC approval of which there are 7.
It was agreed that sheds must not be seen from the road or an open gate and that the color of the shed and the roof must conform to the home.



Next Meeting – February 26, 2004 @ 7:00 PM @ Watson Realty






Board Meeting Minutes


11/13/03

In attendance: James Pontello, Dave Tagliaferri, Sandy Taylor, Robert Law, Leigh Koon, Kara Donley, Barbra McNiel

The following updates were provided:


According to by-laws, sheds/boats are not permitted
All zones for irrigation are now operational. One zone was broken. The timer has been set for every 3 days. George from Malibu Landscaping will fix the Rainguard (gauge) and send the bill for payment.
It is possible that we might have anywhere between $3,000 - $8,000 left after this year.
The annual premium for our liability insurance is $2,428.00. Sandy Taylor agreed to shop premium for next renewal. (exp. Date of 8-27-04).
We cannot place messages on mailboxes. We must either mail or post to our website.
If a Bank forecloses on a property, we do not get the money we laid out to repair the violation.
There is a 6 ft. height restriction for fences.

The following decisions were made:

Engage new landscape company - January 2004 start date. Plantings will take place 2x a year, spring and fall. Plans will be reviewed by the Board/Landscape Committee. Cost to mow (in excess of agreement) is $60.00 each entranceway.
If we can save $25.00 or more with a new Management Service for our lakes, we will change from Lake Doctors.
Inform residents (via newsletter) that outlets by both entranceways are “live” & to remind children not to play behind the plants near the lights.
As of 1/2004, we will no longer have Signature Realty as our Management Company. We will re-evaluate after (3) months (by April 1, 2004) and institute additional checks and balances, including, but not limited to hiring a new Management Company.


James P. to check:

If attorney’s letter is sent to 12155 Mantle (3 letters sent previously), does this mean that the resident has 10 days to fix the violation or the lien takes effect?

Open Items:

1. Need to set guidelines for sheds, cannot address just one. We must address all and whether or not the shed is detracting from the value of our property.

Kara to give proposal back to owner to complete form for approval of shed.


2. Must speak with Corey and ask if he wants to remain on the board. If yes, we need another board member. If not, we do not necessarily need to replace him.



Next general meeting

January 15, 2004



Our next meeting is December 4, 2003 7:00 PM at James P’s house.


10/23/03

In attendance: Robert Law, Ron Van, Barbra McNiel, James Pontello, Dave Tagliaferri, Sandy Taylor, Leigh Koon, Kara Donley



James Pontello provided the following updates:

1. On 11-3-03, James will meet with Adams Landscaping to review proposal for new contract at a cost of $350.00 per month.

2. On 11-4-04, James will meet with George Garcia of Malibu Landscaping to review irrigation issues.

3. $650.00 expenditure in June was for installation of bushes and treatment of grass

4. James will check with Wetland Management Services to see if their previous proposal of $120.00 per month to maintain our wetlands is still valid.


General Updates:

12227 Ruth Lawn – Architectural Review – approved – replace & paint rotted Harde Board and gutters

Irrigation issues: We have not watered since June.

Electric – Our monthly bills run between $75.00 - $100.00

There are open issues with Signatures’ Expense Report and validating cost for our Liability Insurance Policy.

Next Meeting November 13, 2003 @ James Pontello’s house.

Some of the items for discussion:

Decide what committees we would like to have – Welcome Committee, Social Committee, and Landscape Committee

Status of our newsletter

Decision regarding fines and liens for residents that are not complying with by-laws

Decision regarding Management Company

General Homeowners Meeting Minutes

General Homeowners Meeting

January 15, 2004

In attendance: Ron Van, Barbra McNiel, James Pontello, Dave Tagliaferri, Sandy Taylor, Leigh Koon, Corey Compton

James Pontello provided the following updates:

1. Our lake management company has changed to Wetland Management Service which will produce an annual savings of $660.00.

2. Our landscape service company has changed to Adams Landscaping Service which will produce an annual savings of $6,000.

3. Several repairs need to be made to our irrigation system. All sprinkler heads must be cleaned and several are broken. We have received estimates from Adams Landscaping for the repair work in the amount of $245.00. They have also provided estimates to plans flowers on the Kernan side and to mulch all areas.

4. The Drayton Place/Kernan Chase newsletter should be mailed within the next 2 weeks to all residents and will include a copy of our covenant. Future newsletters will be posted on our website. Residents may also request that a copy be sent by mail.

5. ARC reviews, suggestions etc. can be e-mailed to any one of the board members via the community’s Web Site or to our new P.O. Box. Additional info. to follow in the newsletter.

6. A landscaping committee was formed by the following residents: Anthony Utley, Amy Wojcik and Nathan Leonard. We look forward to hearing their ideas!

7. Consideration will be given to utilizing paid advertising from community members in our newsletter to offset associated costs.

Additional suggestions:

1. Have a representative from the JSO to help start a neighborhood watch committee
2. Install boxes to hold plastic bags for dog waste

Open items:

1. Problems with cat population by our lakes

2. Problems with speeding through the neighborhood

3. Discussion to be held regarding installation of sheds that did not meet ARC approval and whether our covenant will be amended.




Next Meeting – February 26, 2004 @ 7:00 PM @ Watson Realty