Cardinal Harbour Homeowners Association

Minutes, past Directors meetings

Minutes - 2006

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Dec. 4, 2006

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rachelle Jenkins, David Krebs, Patrick Lippy, Shar Magnus, Chet Opdyke, Gary Pepper, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Rachelle Jenkins and Gary Pepper.

* Motion: To accept October’s minutes. =Passed.
* Motion: To accept November’s minutes. =Passed.
* Motion: To accept treasure’s report. =Passed.
* Motion: To pay the $915.25 bill for the 51 shrubs/trees. =Passed.
* Motion: To not have any meeting with the Hinton-Schultz people without the presence of the complete board, Fire Dept., and Oldham County Sewage Commission members. =Passed.
* Motion: To have deposit of $25.00 placed on first visit of bridge group using the pavilion. =Passed.
* Motion: To adjourn meeting. =Passed.

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Nov 6, 2006

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rachelle Jenkins, David Krebs, Shar Magnus, Chet Opdyke, Gary Pepper, Ray Scott, Jerry Stamler, Ray Taylor.

Absent: Patrick Lippy.

* Motion: To accept Ray Taylor, Jerry Stamler, Julie Davis, and Shar Magnus to the board. =Passed.
· Board Reorganization:
Chair - Julie David
Vice Chair - Shar Magnus
Treasurer - Rachelle Jenkins
Committee Chairs;
Archeticture - Claudine Adams
Pool/Tennis Courts - Gary Pepper
Boat Ramp - Gary Pepper
Common Grounds - Jerry Stamler
Insurance - Ray Taylor
Locked Storage - Ray Scott
Pavilion - Nathan Crabtree
Barn (Stable) - Julie Davis
WEB Site - David Ott
Security - Chet Opdyke

* Motion: To accept October’s minutes. =Tabled to next meeting.
* Motion: To reach Mr. Hinton and Skip Schultz to arrange a meeting at the clubhouse with a few possible dates. =Passed.
* Motion: To send the Community Assessment of Cardinal Harbour Subdivision via hand delivery to members of Cardinal Harbour, but not to exceed a cost of $500. =Passed.
* Motion: To not exceed a cost of $300 to replace the sump pump at the pool. =Passed.
* Motion: To accept treasure’s report. =Passed.
* Motion: To adjourn meeting. =Passed.

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Nov 1, 2006 (Special Meeting)

Present: C.Adams, N.Crabtree, D.Crebs, J.Davis, R.Jenkins, P.Lippy, S.Magnus, D.Ott, G.Pepper, G.Stamler, R.Taylor,

Absent: C.Opdyke, R.Scott.

Chairman Taylor explained this special meeting was called for the sole purpose of discussing the proposed sale and conditional use of adjoining property owned by Carl (Skip) Schultz, located at 1750 Landing Road, Prospect, KY with access at the end of Landing Road.

After much discussion J.Davis proposed that the directors meet with Builder Hinton and Property owner Schultz to discuss and attempt to acquire agreement of the following terms. Upon agreement the Cardinal Harbour Board of Directors should not oppose this conditional use proposal for the Schultz property located at 1750 Landing Road.
1. Close landing road to through traffic (at the end of landing the subdivision where the access is to Schultz property).
2. Close access to Sludge trucks (Waste treatment vehicles must use access other than Landing Road to access Sewage treatment facilities).
3. Zoning protection (prohibit future zoning change for Schultz property).
4. Modify fencing between Schultz property and Cardinal Harbour subdivision from Stockade type fence to a four board fence, to conform with other Cardinal Harbour fences.


Motion and second that attorneys shall not be involved until after meeting with Hinton & Schultz. Motion passed, unanimously

The meeting is scheduled for Thursday, November 9, 2006, contingent on availability of Mr. Schultz and Mr. Hinton.

Meeting adjourned.

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Oct 2, 2006

Present: Nathan Crabtree, Claudine Adams, Rachelle Jenkins, Chet Opdyke, Gary Pepper, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Julie Davis, Patrick Lippy, David Ott.

* Motion: To change minutes to reflect the Courts hearing. =Passed with one abstention.
* Motion: To accept September’s minutes. =Passed with two abstentions.
* Motion: To accept treasure’s report. =Passed.
* Motion: To approve the $150.00 extra for spraying the boat lot with weed removal. =Passed.
* Motion: To appoint David Krebs to the unfilled seat on the board. =Passed.
* Motion: To adjourn meeting. =Passed.

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Sep 11, 2006

Present: Nathan Crabtree, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, David Ott, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Claudine Adams and Gary Pepper.

* Motion: To pay for removal of berm, tree, dirt, gravel and pave to give resident two spots in front of their townhouse. = Failed.
* Motion: To remove berm and tree, and to have resident pay for paving. =Passed.
* Motion: To have Cardinal Harbour Future Development Community solicit pricing and information on behalf of CHHA Board. =Passed.
* Motion: To send flowers to Kenny Brown. =Passed.
* Motion: To accept August’s minutes. =Failed.
* Motion: To accept minutes with exception of motion about CHHA paying for Ray Taylor’s legal fees to say “Failed.” =Passed.
* Motion: To accept treasure’s report. =Passed.
* Motion: to get a third bid not to exceed $3,500 at discretion of Jerry Stamler to choose contractor for maintenance of weeds and trees along the river. =Passed.
* Motion: to put a notice on the abandoned trailer that CHHA will have trailer by boat ramp removed within 72 hours. =Passed.
* Motion: to proceed with Association Voice for $150.00 set-up fee and $1,200 a year for service. =Passed.
* Motion: to adjourn meeting. =Passed.

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Aug 7, 2006 (Corrected)

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Patrick Lippy, Chet Opdyke, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Rachelle Jenkins, Gary Pepper, David Ott.

* Motion: To accept July’s minutes. =Passed.
* Motion: To accept treasure’s report. =Passed.
* Motion: To have CHHA bear the expense of the lawsuit against Ray Taylor. =Failed. (See Sept. Minutes).
* Motion: To adjourn meeting. Motion Passed.

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Jul 10, 2006 (Corrected)

Present: Claudine Adams, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, David Ott, Garry Pepper, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Nathan Crabtree.

* Motion: To accept June’s minutes. =Passed.
* Motion: To accept David Ott’s resignation from the treasurer’s position. =Passed.
• Motion made to table/end the discussion of public confrontation of fellow directors. =Motion Passed to August 7th meeting.
* Motion: • To pay Les Lowen $12.00 per hour. =Passed.
* Motion: • To accept Acidic Aqadic’s bill for June through September’s application to the small pond not to exceed $900.00. =Passed.
* Motion: • For a special meeting on July 24th for passing the 2006-2007 budge. This is an open meeting. =Passed.
* Motion: • To accept treasure’s report. =Passed.
* Motion: To not exceed $300.00 to mark boat ramp and turn around with “no parking.” =Passed
* Motion: To pay approximately $560.00 invoice to spray and maintain locked storage area. =Passed.
* Motion: To hire security at 12 hours per week not to exceed $3,000.00 with random hours and half of the hours are to be done on the weekends. Beginning now through 2 weeks after Labor Day.

* Motion: Adjourn meeting. =Passed.

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Jun 5, 2006

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rochelle Jenkins, Chet Opdyke, Gary Pepper, Ray Scott, Jerry Stamler, Ray Taylor.

Absent: Pat Lippy, David Ott.

* Motion: Include the island as part of the subdivision maintenance. 2nd. =Passed.
* Motion: To accept the Treasurer’s Report. 2nd. =Passed.
* Motion: Motion rescinded. Motion: to spend $1000.00 on River Sweep to include dumpster and refreshments. 2nd. =Passed.
* Motion: Marc Pennington building barn doors for $1500.00. 2nd. =Passed.
* Motion: To write letter to planning and zoning commission regarding the traffic and sewer problems in the area.
* Motion: To use $40,000.00 from money market to pay down pool loan. =Failed until estimates on repairs to barn are in. To be brought up at next months meeting.
* Motion: To adjourn. 2nd. Passed.

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May 1, 2006

Present: Claudine Adams, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, Ray Scott, Ray Taylor.

Absent: Nathan Crabtree, David Ott, Gary Pepper, Jerry Stamler.

* Quarum not present to conduct business.

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Apr. 3, 2006

Present: Nathan Crabtree, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, David Ott, Gary Pepper, Jerry Stamler, Ray Taylor.

Absent: Claudine Adams, Ray Scott.

* Motion: to accept $9,000 offer from Hinton for easement. =Passed with one dissenting vote by D.Ott.
* Motion to bring in a dumpster for spring cleaning. =Passed.

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Mar. 6, 2006

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, David Ott, Gary Pepper, Ray Scott, Jerry Stamler, Ray Taylor.

Absent: None.

* Motion: to allow soccer game in Cardinal Harbour provided there is no liability.
=Passed.
* Motion: to approve $1,975 to address brokenstorm line. =Passed.
* Motion: to give notice that people that own money will be put with name and amount owed in the newsletter. =Passed.
* Motion: to order 113 bags of mulch from the North Oldham Wrestling Team totaling $452.00 to be delivered to the barn on April 23, 2006. =Passed.
* Motion: to raise locked storage fees to $120.00 for outer lots and $180.00 for inssr lots. =Failed.

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Feb. 6, 2006

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rachelle Jenkins, Patrick Lippy, David Ott, Ray Taylor.

Absent: Chet Opdyke, Gary Pepper, Ray Scott, Jerry Stamler.

*Motion: to halt (pavilion) construction until another special meeting is held. =Passed
*Motion: for Nathan Crabtree (pavilion Chair) to approve all purchases for the pavilion prior to purchase. Gary Pepper is to submit approval of purchase (before purchase) to Natan Crabtree and upon approval Nathan is to submit approval to treasurer. =Passed.

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Jan. 16, 2006 (Special Meeting)

Present: Nathan Crabtree, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, David Ott, Gary Pepper, Ray Scott, Ray Taylor.

Absent: Claudine Adams, Jerry Stamler.

*Motion: to authorize up to $1000.00 to cover costs of Pavilion roof repair. By Chet Opdyke. =Passed.
*Motion: to authorize up to $30,000.00 for Phase III Pavilion renovation to start only after Jan.28th rental. =Passed.
*Motion: to accept two (2) bids instead of the usual three (3) bids. =Passed.

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Jan. 9, 2006
Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rachelle Jenkins, Chet Opdyke, David Ott, Gary Pepper, Ray Taylor.

Absent: Patrick Lippy, Jerry Stamler, Ray Scott.

Residents Present: 2

*Motion: to accept December’s minutes. Passed.
*Motion: to pay bonuses of $100.00 to Kenny Brown and $50.00 to the secretary. =Passed.
*Motion: to accept treasure’s report. =Passed.
*Motion: to adjourn meeting. =Passed.

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Minutes - 2005, 2004, 2003, 2002, 2001, 2000

Dec. 5, 2005

Present: Claudine Adams, Julie Davis, Rachelle Jenkins, Chet Opdyke, David Ott, Jerry Stamler, Ray Taylor.

Absent: Nathan Crabtree, Patrick Lippy, Garry Pepper and Ray Scott.

Residents Present: 3

*Motion: to accept November’s minutes. =Failed.
*Motion: to pay $56.00 as reimbursement for extension cords for the Christmas lights. =Passed.
*Motion: to pay David Noe $250.00 to fertilize pastures. =Passed.
*Motion: to have Mardi Gra party on February 25, 2006 (if available) and to spend $100.00 to fund party. =Passed.
*Motion: to accept treasure’s report. =Passed.
*Motion: to adjourn meeting. =Passed.

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Nov. 7, 2005

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Rachelle Jenkins, Patrick Lippy, Chet Opdyke, David Ott, Gary Pepper, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: None.

Residents Present: 7

*Motion: to accept October’s minutes. =Passed.
*Motion: to pay $500.00 for labor on painting of the barn. =Passed.
*Motion: to spend $254.00 on chemicals for removal of algae in large lake. =Passed.
*Motion: to spend $1,625 to mulch and add winterized cabbage to the entry ways and by street signs in the community. =Failed.
*Motion: to spend $1,065 to mulch entry ways and by street signs in the community. =Passed.
* Motion: to accept treasure’s report. =Passed.
*Motion: for the Board to consider formal bids of renovation to the Pavilion. =Passed.
*Motion: to adjourn meeting. =Passed.

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Oct. 3, 2005

Present: Julie Davis, Chet Opdyke, David Ott, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Claudine Adams, Nathan Crabtree, Tom Emanuel, Marc Pennington, Gary Pepper, and Craig Ridge.

Residents Present: 7

* Quarum not present to conduct business.

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Sep. 12, 2005

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Tom Emanuel, Chet Opdyke, David Ott, Marc Pennington, Gary Pepper, Craig Ridge, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: None.

Residents Present: 4

8Motion: to accept August’s minutes. =Passed.
*Motion: to pay $700.00 on barn after itemized list is received. =Passed.
*Motion: to spend $1,000 for grading of the boat turn around. =Passed.
*Motion: to increase the amount spent on Meddling’s bid by $1,232 for the removal of rock. =Passed.
*Motion: to accept treasure’s report. =Passed.
*Motion: to decrease security to 6 hours per week at $25.00 per hour, limited to weekends, through Thanksgiving. =Passed.
*Motion: to invest no more than $250.00 for two 14” black & white monitors to replace the current monitors. =Passed.
*Motion: to accept bid of $600.00 for dock frame brackets. =Passed.
*Motion: to adjourn meeting. =Passed.

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Aug. 1, 2005

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Tom Emanuel, Chet Opdyke, David Ott, Marc Pennington, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Gary Pepper, Craig Ridge.

Residents Present: 6

*Motion: To accept July’s minutes. =Passed.
*Motion: To replace the trees that Mr. Hocker cut down on common grounds with 1-2 inch in diameter trees. The trees are to be like the present trees and replaced by a company that will warranty the trees. Mr. Hocker is to arbitration fee. =Passed.
*Motion: To allow trees to be cut on common grounds to a certain length at the town home owners’ expense with a board member surveying the tree line first. =Passed.
*Motion: To accept Meddling’s estimate to replace the barns front fence area. =Passed.
*Motion To appoint David Ott as treasurer. =Passed.
*Motion: To accept treasure’s report. =Passed.
*Motion: To spend up to $300 to buy tapes and clean-up and inspect current Security taping system. =Passed.
*Motion: To adjourn meeting. =Passed.

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Jul. 11, 2005

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Tom Emanuel, Chet Opdyke, David Ott, Gary Pepper, Craig Ridge, Ray Scott, Jerry Stamler and Ray Taylor.

Absent: Marc Pennington.

Residents Present: 12

Motions:
* Two bids were received for the repair to the common boat loading dock at the end of the ramp. The bids were for $17,000 and approximately $6,400. The bid for $6,400 was approved, since it fell within the budget.

* Chet Opdyke made a motion to accept June’s minutes. =Passed.
* David Ott made a motion to have ‘No Dumping on the Common Grounds of any kind” put in the August newsletter.
* Motion made to accept treasure’s report. =Passed.
* Jerry Stamler made a motion to purchase for 500 Cardinal Harbour decals, but not to exceed $500. =Passed.
* Tom Emanuel made a motion to have Carole Noltemyer sign checks for Cardinal Harbour up to $1,000 and 2 signatures needed for payments over $1,000. =Passed.
* Jerry Stamler made a motion to accept the $2,600 bid to paint the two sides of the barn. =Passed.
* Tom Emanuel made a motion to adjourn meeting. =Passed.


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Jun. 06, 2005

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Chet Opdyke, David Ott, Marc Pennington, Gary Pepper, Craig Ridge, Ray Scott, Ray Taylor

Absent: Tom Emanuel, Jerry Stamler

Residents Present: 4

Old Business;
* Motion: To accept minutes of May's meeting. =Passed.

New Business;
* Motion: By M.Pennington to hire security to work 12 hours a week and not to exceed $360.00 a week for rendom days and hours, 50% of the time is to be on weekends. Security will start now until 2 weeks after labor day. =Passed.

* Motion by G.Pepper to spend no more than $1,300.00 to replace pool furnishing. =Passed.

* Motion by D.Ott to pay up to $1,000.00 to paint 2 sides of barn. =Passed.

* Motion by D.Ott to hire John Ellis as CHHA's attorney. =Passed

* Motion by G.Pepper to designate the existing site as a permanent burn pile. -Failed.

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May 02, 2005

Present: Claudine Adams, Nathan Crabtree, Julie Davis, Chet Opdyke, David Ott, Jerry Stamler, Ray Taylor, Ray Scott

Absent: Tom Emanuel, Marc Pennington, Gary Pepper, Craig Ridge

Residents Present: 9

Old Business;
None.

New Business;
* Motion: To agree to Marc Pennington building barn doors for $1500.00. =Passed.

* Motion: To write letter to planning and zoning commission regarding the traffic and sewer problems in the area. =Passed.

* Motion: To use $40,000.00 from money market to pay down pool loan. .

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Apr. 04, 2005

Present: Claudine Adams, Tom Emanuel, Chet Opdyke, David Ott, Marc Pennington, Craig Ridge, Jerry Stamler, Ray Taylor

Absent: Nathan Crabtree, Gary Pepper, Ray Scott,

Residents Present: 11

Business;
* Motion: Julie Davis to fill open position of Dave Huber, and accepted position as Chair of Stables. =Passed.

* Motion: To reconsider the vote on residents concerns due to arrival of another Board member. =Passed.

* Motion: To move residents concerns to beginning of meeting. =Passed.

* Motion: To appoint Julie Davis as Board member to fill Dave Huber’s term. Term expires in 2006. =Passed.

* Motion: To accept March minutes. =Passed.

* Motion: To contact residents regarding working on their easements.

* Motion: To resend previous motion to contact residents regarding working on their easements. =Passed.

* Motion: To accept the charges for Cunningham Doors to fix the boat ramp gate, not to exceed $750. =Passed.

* Motion: To spend $1,600 on landscaping the front entrance and street entrances. =Passed.

*Motion: To accept advertising in the newsletter. =Passed.

* Motion: Only individuals who are Association members in good standing, and members of the Board of Directors may be authorized to sign financial documents (including checks), for the association. =Passed.

* Motion: To accept the budget as written by David Ott. =Passed.
* Motion: To accept Tom Emmanuel as Vice-Chair. =Passed.

* Motion: To adjourn meeting. =Passed.

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Mar. 07, 2005
Present: Claudine Adams, Nathan Crabtree, Tom Emanuel, Dave Huber, Chet Opdyke, David Ott, Marc Pennington, Gary Pepper, Ray Scott, Jerry Stamler, Ray Taylor

Absent: Craig Ridge

Residents Present: 9

Old Business:
* Motion: To accept February’s minutes. Passed.

* Motion: To give resident 30 days to submit competitive quote from certified arborist, then board will make final decision on the issue. =Passed.

New Business:
* Motion: Claudine Adams to fill open position of Karl Darr. =Passed

* Motion: To accept Aquatic Control contract. Passed.

* Motion: To discuss who makes decisions regarding spending, board or committee chairs. =Passed.

* Motion: To not pay off the pool loan at this time. =Passed.

* Motion: To approve payment of $1370.00 for tractor. =Passed.

* Motion: To spend up to $1000.00 on wood repairs on the barn. =Passed.

* Motion: To get a 30 yard dumpster on April 1st and out by April 15th. =Passed.

* Motion: To spend up to $500.00 on fencing materials for the horse barn. =Passed.

* Motion: To adjourn. Passed.

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Feb. 7, 2005

Present; Nathan Crabtree, Karl Darr, Tom Emanuel, Dave Huber, Chet Opdyke, David Ott, Ray Scott, Jerry Stamler, Ray Taylor
Absent; Gary Pepper, Craig Ridge, Open Position
Residents Present: 9

Old Business:
* Motion: To Appoint Marc Pennington to fill open Director position. =Passed.

* Motion: To accept January’s minutes. =Passed.

New Business;
* Motion: Authorize purchase of 12 sheets of T1-11 plywood for a total of $840.00, not to exceed $1000.00. Motion withdrawn.

* Motion: Approve additional $42.50 for Tyco bill for extinguisher inspection for the pavilion, pool and barn. =Passed.

* Motion: To pay $30,000.00 now on pool loan and balance in July. Revised the motion to pay off pool loan in full now. =Passed.

* Motion: To adjourn. =Passed.

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Jan. , 2005

Not Available (to WEB Master).

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Dec. 06, 2004
Present; Nathan Crabtree, Karl Darr, Tom Emanuel, David Huber, Chet Opdyke, David Ott, Craig Ridge, Ray Scott, Ray Taylor
Absent; Gary Pepper, Jerry Stamler, (Open Position)

Old Business:
* Motion: To bill property owner for unauthorized removal of three trees, $3,980.00(cost of trees) + $225.00 (cost of quote to replace) for a total of $4,205.00. Ray Taylor will draft letter. =Passed.

New Business;
* Motion: Purchase four more chairs for clubhouse, not to exceed $25 per chair. =Passed

* Motion: Reimburse Dave Huber $42.71 for Christmas lights. =Passed

* Motion: $300.00 to rekey the pavilion. =Passed

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Nov. 01, 2004
Present; Tom Emanuel, David Huber, Bill Kugler, Rick Powell, Craig Ridge, Jerry Stamler, Ray Taylor
Absent; Deanie Dean

Old Business:
* none
New Bysiness:
* Motion: David Ott to 2 year term of A.Corbin who resigned. =Passed.

* Election of Officers;
Chair - Ray Taylor
Vice Chair - Dave Huber
Treasurer - (to be decided)
* Election of committee Chairs;
Architecture - Chet Opdyke
Boat Ramp/Gate - Tom Emanuel
Common Grounds - Jerry Stamler
Insurance - Ray Taylor
Locked Storage - Craig Ridge
Pavilion - Nathan Crabtree
Pool/Tennis Courts - Gary Pepper
Stable - Dave Huber

* Motion: Reappoint K.Darr to Board of Directors =Passed

* Motion; To accept bid from Precision for removal of tree at locked storage. =Passed

* Motion: To inspect fire extinguishers, not to exceed $150. =Passed

* Motion: To pay gate repair bill of $556.44 for Boat ramp. =Passed

* Motion: To pay Dave's Tree Surgeon @225 for estimate on replacing 3 trees possibly removed from the common grounds. =Passed

* Motion: To adjourn meeting, 9:40 P.M.

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Oct. 04, 2004
Present; Karl Darr, Deanie Dean, Tom Emanuel, David Huber, Bill Kugler, Rick Powell, Craig Ridge, Jerry Stamler, Ray Taylor
Absent; Paul Kraft, Gary Pepper

Old Business:
* Thank you to Pat Streip & Claudine Adams for putting the party together.

* Elections: 6 openings 4 elected 2 picked by the current board members
Need to make a flyer with ballot to be delivered 10/6. All nominations need to be received on Saturday 10/9.

New Business:
* Motion: To accept the minutes. Passed.

* Motion: To replace cement cap on sewer pipe for bid of $2,200. Passed.

* Motion: $1600 of rip rap to finish to the end of common ground. Passed.

* Motion: To adjourn meeting.

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Sep. 13, 2004
Present; D.Dean, T.Emanuel, D.Huber, G.Pepper, R.Powell, J.Stamler, R.Taylor
Absent; A.Corbin, K.Darr, P.Kraft, B.Kugler, C.Ridge

Old Business:
* Organize Community Party

New Business:
* Al Corbin resigned his position.

* Motion: Letter to remove chain link fence. =Passed.

* Motion: Have arborist give a value on trees removed from the common ground, then proceed with a letter to recover our losses. =Passed.

* Motion: Send a letter to anyone who has missed the last 3 consecutive meetings advising them they are relieved of the duties on the Cardinal Harbour Home Owners Association. =Passed.

* Discussed elections. Decided nominating committee: Tom Emmanuel, Dave Huber, Ray Taylor, Allen Loftland, Carol Noltemeyer, Stacey Senninger


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Aug. 2, 2004
Present; D.Dean, T.Emanuel, D.Huber, B.Kugler, J.Stamler, R.Taylor
Absent; A.Corbin, K.Darr, P.Kraft, G.Pepper, R.Powell, C.Ridge

* Quarum not present to conduct business.

(It was pointed out, by a resident, that Business shall not be conducted due to lack of a quorum. This in accorfance with our By-Laws and Roberts Rules of Order)
· Ray made a motion to organize a community party for the weekend of the full moon around the first of October. Expenditures not to exceed $1,000.00. C.H.H.A. will not provide alcohol. (Could not have a quorum with only half the Board present. Telephone vote will be taken for the community party, since it is a time sensitive motion. Board members present voted in favor. Dave Huber will take the vote by phone since he is the President.)

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Jul. 12, 2004
Present; A.Corbin, D.Dean, T.Emanuel, D.Huber, B.Kugler, G.Pepper, R.Powell, C.Ridge, J.Stamler, R.Taylor
Absent; K.Darr, P.Kraft
Old Business: None
New Business:
* Motion to hire security guard for ramp for $30 per hour, not to exceed 12 hours for six months on and six months off. Amended to July 15 - October 15 at a cost of $1,200.00 ($4,680.00 total) Point person is Tom Emanuel. =Passed

* Motion to increase lifeguard pay by 50 cents per hour, as of July 15. =Passed

* Motion to spend $2000 on rip-rap. =Passed

* Motion to pay $1,000 to lawyer representing residents concerns regarding the River Landings development. Amended to pay to Oldham Ahead. =Passed

* Motion to accept terms of a letter from Skip Schultz attorney agreeing to pay past dues and to separate from Cardinal Harbour. =Passed

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Jun. 7, 2004
Present; D.Huber, B.Kugler, J.Stamler, R.Taylor
Absent; A.Corbin, K.Darr, D.Dean, T.Emanuel, P.Kraft, G.Pepper,
* * * * * * * * * * * * * * * * * *

Dec. 1, 2003
Present; L.Belanger, A.Corbin, D.Dean, T.Emanuel, D.Huber, P.Kraft, G.Pepper, R.Taylor
Absent; K.Darr, B.Kugler, C.Ridge, J.Stamler
Old Business:

· Motion to mow the empty lots on the same schedule as our contractor cuts the common grounds at the rate that we are charged by our contractor and the billing fee. By Belanrer 2nd Emanuel. A letter will be sent to each of the owners informing them of this action in advance of the mowing season. * Carol will send out a monthly bill.

New Business:
· Motion to send the attorney $1,000.00 to help defray the legal costs of the River Landings project. By R.Taylor, 2nd Emanuel. =Passed.


Nov. 3, 2003
Present; A.Corbin, D.Dean (8:20), T.Emanuel, K.Darr(8:15), D.Huber, B.Kugler, C.Ridge, R.Taylor
Absent; L.Belanger, P.Kraft, G.Pepper, J.Stamler
Old Business: None.
New Business:
· Motion to reduce the frequency of mowing vacant lots from the current once each mpnth to twice per month April-June and one time a month for the balance of the mowing season July-October. By Kugler, 2nd Emanuel. *Tabled to next meeting.

· Board Reorginazition;
Chairman Larry Belanger
Vice Chair Dave Huber
Secretary/Treasurer Bill Kugler
Insurance Ray Taylor
Architecture Deannie Dean, Alan Corbin, Chet Opdyke, Jerry Stamler
Pavilion Alan Corbin, Karl Darr
Legal Larry Belanger
Stable Dave Huber. Karl Darr
Pool/Tennis Ct. Gary Pepper, Karl Darr
Locked Storage Craig Ridge
Boat Ramp Tom Emanuel
Common Grounds Jerry Stamler
Book Keeper Carol Noltemeyer
Recording Secretary Tonya McClure


Oct. 26, 2003 - Annual Meeting.

Directors elected by vote of membership:
Alan Corbin *
David Huber
Jerry Stamler
Ray Taylor *
(* New Board Member)


Oct. 6, 2003
Present; L.Belanger, K.Darr (8:15), D.Dean (7:30), D.Huber, B.Kugler, C.Ridge
Absent; L.Burton, T.Cundiff, T.Emanuel, P.Kraft, G.Pepper, J.Stamler
Old Business: None, No Quorum.
New Business: None, No Quorum.


Sep. 8, 2003
Present; L.Belanger, D.Dean, T.Emanuel, D.Huber, P.Kraft, B.Kugler, G.Pepper, J.Stamler, C.Ridge
Absent; L.Burton, K.Darr, T.Cundiff
Old Business:
· * A decision was made to find out the outcome of the Schultz issue before discussing the remodeling of the Pavilion.

New Business;
· Motion to close pool. By Pepper, 2nd Huber. =Passed.

· Motion to put the Audit in the newsletter. By Pepper, 2nd Huber.
*It was decided to place a notice in the newsletter making it known to all that a copy of the Audit is available by request from Secretary T.McClure.


Aug. 4, 2003
Present; L.Belanger, K.Darr, D.Dean, T.Emanuel, D.Huber, P.Kraft, B.Kugler, G.Pepper, J.Stamler, C.Ridge
Absent; L.Burton, T.Cundiff
Old Business; None
New Business;
· Compilation of annual report for May 31, 2003 year-end financial statements by Mather Hamilton & Co., LLC at a quoted cost of $1,500.00 for presentation at the September 8th Board Meeting. Also, completion and filing of CHHA Federal and State Tax returns by Mather, Hamilton & Co., LLC. Returns are due by August 15, 2003. Motion Kugler, 2nd Stamler. =Passed.

· Revise current check signature to require two authorized signatures of all CHHA checks to or greater than $1,0000. By Kugler, 2nd Emanuel. =Passed.

· Assign a Board Member other than the CHHA Treasurer to receive the unopened PNC Bank statements and review the statements prior to forwarding them to the CHHA Treasurer. Amended to, someone that does not have check writing authority. By Kugler, 2nd Emanuel. =Passed.

· Tom Emanuel nominated to receive the unopened statements. By P.Kraft. =Passed.

· All reimbursement requests from CHHA members should be accompanied by supporting invoice(s) and an explaination of the charge(s) incurred. By Kugler, 2nd Kraft. =Passed.

· All checks payable to the CHHA bookkeeping services should signed by one or more of the board members authorized to sign checks, not by the CHHA bookkeeping service. By Kugler, 2nd Emanuel. =Passed.

· Any check payable to a Board member has to be signed by one or more Board members other than the Board Member receiving the reimbursement. By Kugler 2nd Stamler. =Passed.


Jul. 7, 2003
Present; L.Belanger, T.Cundiff, K.Darr, D.Dean, T.Emanuel, D.Huber, G.Pepper, P.Kraft, J.Stamler
Absent; L.Burton, B.Kugler, P.Craft, C.Ridge
Old Business; None
New Business;
· Motion to pay $198.00 to Precision Lawn for the mulch around the pool. By Pepper, 2nd Emanuel. =Passed.

· Motion to replace the main dual pressure valve in the amount of $425.00. By Pepper, 2nd Kugler. =Passed.

· Motion to increase Kenny’s salary to $15.00 per hour. By Stamler, 2nd Burton. =Passed.


Jun. 2, 2003
Present; L.Belanger, L.Burton, T.Cundiff, K.Darr, T.Emanuel, D.Huber, G.Pepper, C.Ridge, J.Stamler
Absent; D.Dean, P.Kraft, B.Kugler
Old Business; None
New Business;
· Motion to use David Noe for spraying weed in the locked storage area not to exceed $245.00. By Huber, 2nd Emanuel. =Passed.


May 5, 2003
Present; L.Belanger, T.Cundiff, K.Darr, D.Dean, T.Emanuel, D.Huber, G.Pepper, P.Kraft, J.Stamler
Absent; L.Burton, B.Kugler, P.Craft, C.Ridge
Old Business; None
New Business;
· Motion to take one or two months off each year with no directors meeting. By D.Huber %Died for lacked Second.

· Motion to purchase 40 grass carp for a total of $320.00. This would be thirty ten-inch fish for large pond and ten for small pond. By Huber, 2nd Emanuel. =Passed.

· Motion to accept the proposed budget for FY 2003-2004 as submitted in the financial report for this month. By Stamler, 2nd Emanuel. =Passed.

· Motion to use Mather, Hamilton & Co. for the audit at a cost of $1,950. By Emanuel, 2nd Huber. =Passed.


Apr. 17, 2003
Special meeting to discuss budget, legal issues and audit bids.


Apr. 7, 2003
Present; L.Belanger, L.Burton, D.Dean, D.Huber, B.Kugler, G.Pepper, C.Ridge, J.Stamler
Absent; T.Cundiff, K.Darr, T.Emanuel, P.Kraft
Old Business; None
New Business;
· Motion to accept Kinser and Kinser bid of $286.00 with semi-annual check. By Kugler, 2nd Huber. =Passed.

· Motion to accept Precision Lawn and Landscape bid of $18,396.00 By Stamler, 2nd Kugler. =Passed.

· It was decided to send letter to owner stating that lots would be cut one time each week this year and owner would be required to notify the board if the owner chose to use another company. =“It was decided”.

· Motion to accept (ByLaw) changes as reflected in the pass out. (Article I, Section D would add language to define a person in good standing. Article VI,SectionB would be deleted, and sections B, C, and D added. The Board established assessments of $800 per lot for the total FY2004 (June 1, 2003 to May 31,2004) with assessments of initial $400 each to be made by May 1,2003 with payment due by June 1, 2003 and the second $400 each by November 1,2003 with payment due by December 1,2003 These periodic payments are in accordance with Article VI Section B of the amended Bylaws.) By Belanger, 2nd Burton. (Hand vote, 7 in favor) =Passed.


Mar. 3, 2003
Present; L.Burton, K.Darr, D.Dean, T.Emanuel, D.Huber, B.Kugler, J.Stamler
Absent; L.Belanger, T.Cundiff, P.Kraft, G.Pepper,, C.Ridge
Old Business;
· Motion that in preparation for development of our FY2004 budget, each committee chairperson shall develop and submit his/her proposed budget for his/her area of responsibility to the treasurer no later than March 28,2003. The treasurer shall in turn consolidate the budgets received from the individual committee chairpersons and submit a complete consolidated budget and recommendations for discussion and modification, if required, at the April 7,2003 board meeting. The final FY2004 budget shall be approved no later than May 5,2003. By Kugler, 2nd Emanuel. =Passed.

New Business;
· Motion to spend up to $271.00 for purchase of the recorder system for the Board of Directors meetings. By Huber, 2nd Emanuel. Voting in favor (Burton, Emanuel, Darr, Huber, Kugler, Stamler) *Huber will gain approval of one more director for passage.


Feb. 3, 2003
Present; L.Belanger, T.Cundiff, K.Darr, D.Dean, T.Emanuel, D.Huber, P.Kraft, B.Kugler, C.Ridge, J.Stamler
Absent; L.Burton, G.Pepper
Old Business;
· Motion to accept the audit as stated in the newsletter and to send out three bids the same a bid received from Carpenter, Mountjoy and Bressler and to complete this within 60-90 days. By Emanuel, 2nd N/A. %Failed.

· Motion for scope to reflect from June 1,2000 to May 31,2003. This would be in the newsletter with areas reflected in Bill’s request of 10%,5% and 5% with 100% of pool loan and 25% of disbursements. He also gave time frame to complete of 60 days. By Emanuel 2nd Stamler. =Passed.

New Business;
· Motion to spend up to $1,663.00 for maintenance of the small pond this year. By Cundiff, 2nd Kraft. =Passed.

· Motion to secure a minimum of two (2) bids for annual contracts for maintenance of the Pavilion HVAC system and the plumbing system for presentation to the board at the March 3,2003 board meeting for discussion, determination if we want an annual contract and if so selection of the contractor. By Kugler. =Passed.


Jan. 6, 2003 (Closed Meeting – Directors only).
Present; L.Belanger, T.Cundiff, K.Darr, D.Dean, T.Emanuel, D.Huber, P.Kraft, B.Kugler, C.Ridge, J.Stamler
Absent; L.Burton, G.Pepper
Discussion only, no motions were moved or approved.


* * * * * * * * * * * * * * *

Dec. 2, 2002
{Absent: L.Burton, D.Dean}
· Motion to submit three (3) pages of the cost of pool construction to be published in newsletter and meeting minutes. (by G.Pepper) – (Passed)

· Motion to accept proposed expense approval process as written, “No expenditures are to be made or committed to without either prior approval by the Board or Directors or as indicated under the ‘Emergency Fund Request’ procedure described below. The only esceptions to this requirement are small (less th $50/month cumulative expenditures) authorized by each committee chairperson for his/her area or responsibility provided they do not exceed the budgeted amount for the area”. (by B.Kugler) – (Failed).

· Motion to accept emergency fund requests as written, “In the event emergency funds are required immediately, the request must first be approved by the committee chairperson or committee chairperson and either the Chairman or Vice Chairman of the Board of Directors and submitted to the Treasurer in writing (e-mail is acceptable). Following review and approval by the Treasurer, the request will be submitted to MK Services for provision of the requested funds within one business day from the receipt of the request”. By Kugler, 2nd N/A. Ammended to read “In the event emergency funds are required immediately, the request must be approved by a board member and either the Chairman or Vice Chairman of the Board of Directors and submitted to the Treasurer in writing (e-mail is acceptable). Following review and approval by the treasurer, the request will be submitted to MK Services for provision of the requested funds within one business day from the receipt of the request” (by ?) - (Passed).


Nov. 4, 2002
{Absent: G.Pepper}

· Motion to obtain an outside limited audit going back to the year 2000 to see if expenses and assets were done properly. (by T.Emanuel) – (Failed).

· Motion for a limited audit of the past three years beginning January 1,1999 for money spent, how spent in order to remove a shadow of doubt down to $100. (by T.Emanuel). – (Failed).

· Motion to form a sub-committee of two board members (Directors) and one resident (not a director) to develop a scope of an audit, to consult at least one outside auditing firm for their input to develop an approximate cost range and to provide a recommendation on the action we should take. The subcommittee would submit this to the Board (of directors). After discussion and refinement by the Board, we would present the proposal to the residents and solicit their feedback prior to finalization by the board. (by B.Kugler) – (Passed).

· Board Reorganization:
Chair - Larry Belanger
Vice Chair - David Huber
Secretary/Treasurer - Bill Kugler
Committee Chair;
Archetecture - Deanie Dean, Jerry Stamler, Tim Cundiff, Chet Opdyke,
Al Laughlin
Common Grounds - Jerry Stamler, Paul Kraft, Craig Ridge
Insurance - LuAnne Burton, Larry Belanger
Legal - Larry Belanger, LuAnn Burton, Tom Emanuel,
Christina Norris
Locked Storage/Boat Ramp - Paul Kraft, Craig Ridge
Pavilion - Tim Cundiff, Karl Darr
Pool/Tennis Courts - Karl Darr, Gary Pepper
Stable - Dave Huber, Karl Darr


Oct. 27, 2002 - Annual Meeting
{Absent: T.Cundiff, K.Darr, D.Dean, T,Emanuel, P.Kraft, W.Kugler, G.Pepper, R.Scherer, J.Stamler}
· No Quorum.
· Directors elected by vote of membership: Karl Darr, Paul Kraft, Craig Ridge & Tom Emanuel.

Oct. 7, 2002
{Absent: L.Belanger, L.Burton, T.Cundiff, R.Scherer, J.Stamler}
· Motion to spend up to $1000 for food, favors and paper products and would be a BYOB affair a New Year’s Eve party for residents. (by T.Emanuel, acting Chair) – (Failed).


Sept. 9, 2002
{Absent: P.Kraft}
· Motion to raise the pavilion contract deposit from $200 to $400.(by T.Emanuel) – (Passed).

· Bill Kugler was elected to fill Dave Mitchell’s Board of Directors vacancy. (by D.Huber ) – (Passed).

· Motion to spend $275 for electric work done to ensure water to the barn to Kingsbury. (D.Huber ) – (Passed).

· Motion that when an expenditure of more than $5000 is anticipated it be brought up under new business and then voted on at the next meeting. (R.Scherer) – (Failed).


Aug. 5, 2002
{Absent: L.Belanger, L.Burton, T.Emanuel}
· Motion to change hours of the pool to be from 7:00 a.m. to 11:00 p.m. (G.Pepper) – (Passed).

· Motion to purchase a paint sprayer for up to $500.00. (J.Stamler) – (Passed).

· Motion to accept the bid from Tennis Technology for $4,403.00, but obtain 2-3 good references before accepting. If references are not good, he would go to next bid with Flynn Brothers for $5,148.00 to renovate tennis courts. (G.Pepper) – (Passed).

· David Mitchell resigned as Director, effective Aug. 15.


Jul. 1 , 2002
{Absent: T.Emanuel, D.Huber, P.Kraft, D.Mitchell, R.Scherer}
· Motion to reimburse Rebecca Darr up to $150 for costs of life guard certification. (K.Darr)– (Passed).

· Motion to spend up to $700 for 4th of July CHHA party at pavilion. (K.Darr) – (Passed).


Jun. 3, 2002
{Absent: L.Belanger, D.Dean}
· Motion to increase Kenney Brown’s hourly rate by $1.50 per hour and make retroactive 60 days. (T.Emanuel) – (Passed).


May 6, 2002
{Absent: L.Burton, D.Dean, D.Huber}
· Motion to use Ecco-Tech for two dumpsters for residents to use for unwanted household items. Cost would be $425 total with $120 of that for river sweep. (L.Belanger, Chair.)– (Passed).

· Motion for a monthly amount not to exceed $50.00 for secretary’s use to purchase one roll of stamps for board mailings, copies of minutes and flyers as necessary. (L.Belanger, Chair) – (Passed).

· Motion to use Weed Free Company for $1.040 for river front and $340 for locked storage. (J.Stamler) - (Tabled).

· Motion to use National Aquatics, Inc. for an annual cost of $1,663 to maintain the small pond. (T.Cundiff) – (Passed).

· Motion to spend up to $18,584 for Phase I Pavilion renovation, as stated in the handout on file. (G.Pepper) – (Passed).


Apr. 1, 2002
{Absent: L.Belanger, L.Burton, T.Cundiff, D.Huber, D.Mitchell, P.Kraft, G.Pepper}
· No Quorum.


Mar. 4, 2002
{Absent: T.Emanuel, P.Kraft}
· Motion to award Cunningham Overhead Door the contract to install electric locked gatefor boat ramp for $5,010.00. (D.Mitchell) – (Passed).
Larry will send a letter back with contract to confirm exceptions before signing. Also to confirm the warrenty.

· Motion to spend up to $1,200 on trees for the berms in the townhouse area. (K.Darr) – (Failed).


Feb. 4, 2002
{Absent: L.Burton, D.Huber}
· Motion to use Arbor Care for up to $700.00 for the removal of six trees around locked storage. Arbor Care will take down most of each tree and Kenny will do tree removal. (D.Mitchell) – (Passed).

· Motion to proceed with (scheduling Dana Olson to speak on old fort located on Devel’s Backbone. (T.Emanuel) – (Passed).

· Motion to spend up to $200 for cement benches outside the pool/tennis court area and be placed not further than 8 feet from fence. (T.Emanuel) – (Passed).

· Gary Pepper was appointed Director to serve tenure of William Sawyer.


Jan. 7, 2002
{Absent: K.Darr}
· Motion to spend up to $10,000 for rip rap for riverfront. (P.Kraft) – (Passed).

· William Sawyer resigned as Director.

· Motion to accept Mark Bayer as Sawyer’s replacement. (P.Kraft) (Failed).


* * * * * * * * * * * * * * *

Dec. 3, 2001
{Absent: L.Burton, T.Cundiff, K.Darr, P.Kraft, R.Scherer}
· Motion to pay invoice for $900 to Kingsbury for a new well pump installed at the barn. – (Passed).

· Motion to pay Gary Pepper an additional $158.00 for repair of the fountain at the pond, bringing the total cost to $458.00. – (Passed).

· Motion to spend $250 for fall fertilization of the horse pasture. – (Passed).


Nov. 5, 2001
{Absent: L.Burton, D.Huber, R.Scherer}
· Directors elected: (Larry Belanger, Deanie Dean, David Mitchell, William Sawyer)
· Motion to allow the Police Dept. to use the pavilion on Dec. 8 with a $200 refundable deposit. – (Passed).

· Motion to spend no more than $200 to fix the urinal plumbing. – (Passed).

· Election of officers:
Chairman – Larry Belanger
Vice-Chair – Randy Scherer
Treasurer – Tom Emanuel
Committee Chair;
Architectural - Deanie Dean
Common Grounds - Jerry Stamler
Security - Paul Kraft
Pavilion - William Sawyer
Insurance - LuAnn Burton
Stable - Dave Huber
Pool - Paul Kraft
Storage - Dave Mitchell
Legal - Larry Belanger


Oct. 1, 2001
{Absent: J.Stamler}
· Motion to accept newly developed CHHA Horse barn Lease, with stipulation that Tim Feeley (attorney) okays it. – (Passed).

· Motion to accept a new one-year, renewable locked storage lease. – (Passed).

· Motion to Pay Gary Pepper $197 in addition to the $300 previously approved to cover the overage in cost to fix the small pond pump. – (Passed).

· Motion to reimburse Gary Pepper for an additional $350 to repair pump. – (Motion withdrawn).

· Motion to increase the horse barn fees by $10 per month, bringing it to $40 per month. – (Passed).


Sept. 10, 2001
{Absent: P.Kraft, G.Pepper, G.Stamler}
· Motion to allow the Davis’s to bring in her horses on a temporary basis with dues to be paid to the CHHA as well as the Horse owners Association as per the current rate schedule. – (Passed).

· Motion to raise the center spaces at the boat storage from $100 TO $125 per year. – (Failed).

· Motion to raise the fee for center spaces at the boat storage to $150. (Passed).

· Motion that the only acceptable designated parking area for vehicles launching boats is upriver beginning no closer than 20 ft. from the ramp. There is no parking on the downriver side of the ramp. – (Passed).

· 1. No lease agreement will be renewed unless the resident is current with homeowner dues. 2. The lease must be negotiated and signed annually. 3. All amenity contracts must be signed by the property owner and the owner will agree to consensual lien on the property. – (Passed).

· Motion to pay $192.71 (over the $300 already allocated), to get the pump up and running at the small pond. – (Failed).


Aug. 6, 2001
{Absent: K.Darr, P.Kraft}
· Motion to require that the resident must accompany guests using the boat ramp; otherwise the guest needs to leave the area. – (Passed).

· Motion to put a security guard at the boat ramp for the next 4 weekends to monitor the use of the ramp. The guard will be present from 10:00 AM to 6:00 PM on Saturday and Sunday at a cost not to exceed $720. – (Passed).

· Motion to accept Randy Scherer on the Board to fill the Vacancy from Cathy Loebig resignation. – (Passed).

· Motion to purchase electrical components for the submersible floating fountain for the small pond – materials not to exceed $300. – (Passed).


Jul. 16, 2001 (Special Meeting)
{7 directors present}
· Motion to pay $504 for chemicals and other supplies needed for the small pond maintenance. – (Passed).


Jul. 9, 2001
{Absent: L.Belanger, D.Huber, G.Pepper, G.Stamler}
· Motion to pay $379 for pond maintenance. – (Failed).

· Motion to begin service with Echotech at $103 per month for a low profile dumpster at the pavilion/pool area, with pick up once a week. Kenny will build fence around dumpster at a cost not to exceed $1000. – (Passed).

· Motion to move boat ramp chain from road to the ramp and to change the key. – (Failed).


Jun. 4, 2001
{Absent: T.Cundiff, K.Darr, D.Mitchell, G.Pepper}
· Motion to pay Owen Morrison $250 for fertilization of the horse pastures. – (Passed).

· Motion to accept bid from Arborcare for $3410 to remove the six trees on common grounds. – (Passed).


May 7, 2001
{Absent: L.Belanger, K.Darr, D.Huber, D.Mitchell, W.Sawyer, G.Stamler}
· No Business conducted. No Quorum.


Apr. 1, 2001
{Absent: K.Darr}
· Motion to approve the townhouse berm project not to exceed $10,761, with two requirements. The parking space on the West end of the berm will be designated for use by lot #140 and temporary funding is to be by a resident in the area to be reimbursed after June 1. Landscaping will not begin on the berm until a clear plan is submitted at the next meeting. – (Passed).

· Motion to accept Patty Krotz’s proposal for a concession stand at the pavilion during pool season, based on approval by Oldham County Planning and Zoning. The Board will review the concession stand facility monthly and if it decides that it would not be suitable to continue operation, the board would give Patty seven to fourteen days to close down. – (Passed).

· Motion to accept a bid to repair two holes on the asphalt parking lot on the south end of Harbour Place for an amount not to exceed $405. – (Passed).


Mar. 5, 2001
{Absent: C.Loebig, G.Stamler}
· Motion to spend up to $1600 on renovation of the bathrooms outside the pavilion, based on residents supplying the labor. – (Passed).

· Motion to spend $390 for pre-emergent for boat storage area. – (Passed).


Feb. 6, 2001
{Absent: L.Belanger, T.Cundiff, K.Darr, G.Pepper}
· Motion to pay $750 for emergency repairs on the barn well. – (Passed).

· Motion to change the options for dues payment from quarterly to bi-yearly. – (Passed).

· Motion to pay $35 for technical assistance from Microsoft for work on the directory. – (Passed).

· Motion to repair the boat ramp at a cost not to exceed $500. – (Passed).

· Motion to purchase the security system from Henderson at a cost or $13,600 to install one system only now, and a second system when the board is ready. There will be two system (including four (4) cameras and two (2) VCR’s. The first system is too be installed at the pavilion/pool area. The motion is contingent on a written warranty not less than one year. – (Passed).


Jan. 8, 2001
{Absent: L.Belanger, K.Darr, D.Huber, G.Pepper, G.Stamler}
· No motions.


* * * * * * * * * * * * * * *

Dec. 4, 2000
[Absent: L.Burton, D.Mitchell}
· Motion to purchase 250 white binders at a cost not to exceed $2.11 per binder for the Cardinal Harbour Residential Directory. – (Passed).

· Motion to pay $9,376.88 out of our existing funds for the pool project. – (Passed).

· Motion to spend $3,260 out of our current budget to pay for the pool furniture. – (Passed).

· Motion to spend up to $450 to replace four light fixtures at the barn. – (Passed).

· Motion to purchase Gary’s trees for $80 each. – (Passed).

· Motion to spend up to $200 for food and supplies for Cardinal Harbour Christmas Party. – (Passed).


Nov. 6, 2000
[Absent: L.Burton, T.Cundiff, W.Sawyer}
· Directors elected: (Tim Cundiff, Dave Huber, _, _ )
· Board Reorganization;
Chair - Larry Belanger
Vice Chair - Gary Pepper
Treasurer - Tom Emanuel
Committee Chair;
Archetecture - Kathy Leobig
Insurance - LuAnn Burton
Stables - Dave Huber
Locked Storage/Boat Ramp - Dave Mitchell
Pavilion - William Sawyer
Pool - Gary Pepper
Common Grounds - Jerry Stamler
· Motion to purchase lumber and two gates to install a shoot to provide access to shade for the horses, with labor supplied by the horse owners. – (Passed).

· Motion to open up the cap on the horses at the barn to 13. Discussion. Motion to open four more stalls, increasing the number of stable horses to fifteen (15), until spring. All stabled horses will be allowed to go to round bails. If County Agent advises against increasing the cap, additional horse will be removed in the spring. The lease for additional horses will be temporary, expiring on April 15, 2001. – (Passed)


Oct. ,2000 ???
·


Sept. 11, 2000
[Absent: L.Belanger, C.Loebig}
· Motion to accept a bid from Christian Bros. To repair and replace roof and flashing around the chimney at a cost of $780. – (Passed).

· Motion to advertise in the newsletter that a $500 reward will be offered for information leading to the conviction and arrest of those in the boat storage break-in. – (Failed).

· Motion to reverse the previous decision of the board on the Architectural Committee. New motion states that the Architectural Committee has the authority to approve projects for the community, with three of the four members of the committee signing off on the project. – (Passed).

Aug. 7, 2000
[Absent: L.Belanger, J.Stamler}
· Motion to accept the following additional expenditures for the pool project, while still remaining under budget:
1. A remote control card gate at a cost or $2900.
2. A dining pavilion with measurements 18ft by 24ft.
3. Paving the basketball court.
4. An automatic chemical controller at a cost of $2500.
.– (Passed).

· Motion to provide a shade shelter for the horses. – (No vote taken).

· Motion to buy the database in order to process the directory information, as long as it is under $100. – (Passed).

Jul. 10, 2000
[Absent: K.Darr, T.Emanuel, C.Loebig, M.Opdyke, G.Pepper}
· Motion to refrain from building the fence on the boat ramp road until we research who owns the property. – (Passed).

· Motion to empower the Chairman of the Board to send a letter to all home owners which specifies that every home improvement project needs the approval of the Architectural Committee as stated in the deed of restrictions. If a homeowner undertakes to build without approval of the Architectural Committee and the board, any such building project would be subject to immediate injunction. – (Passed).

· Motion to approve a temporary fuel surcharge for Precision Lawn. – (Passed).

· Motion to approve a new awning for Angela Manion’s home at 14207 Harbour Place. – (Passed).

Jun. 9, 2000 (Closed meeting)
{7 directors present}
· Motion to take Skip Schultz to mediation. If mediation doesn’t work, then immediately proceed with the lawsuit to satisfy previous objectives. – (Passed).

· Motion to have Tim Feeley file an injunction against the Dickersons to stop work on the current construction of an addition to their townhouse (letter on file). – (Passed).

Jun. 5, 2000
[Absent: L.Belanger, G.Pepper, J.Stamler}
· Motion to spend up to $15,000 to replace the air conditioning system at the pavilion. – (No Vote).

· Motion to raise the cap from nine horses at the horse barn to eleven horses. – (Passed).

· Motion to repair the fence on the North side of the boat ramp and erect a fence on the South side from the gate to the end of the existing fence. – (Passed).

· Motion that each stable renter sign a new lease annually, with the rules of the barn attached, per our attorney’s approval of the lease and the rules. – (Passed).

· Motion to spend up to $300 to put side rails bumpers and cleats on the main dock. – (Passed).

· Motion to purchase three foot, two door enclosed Plexiglas Bulletin Board at a price or $413.35. This bulletin board will be placed at the pavilion and the secretary will display all important notices, including the minutes of the monthly meetings for the community. – (Passed).

· Motion to pay off the $20,000 tractor loan. – (Passed).

· Motion that the board give a committee of four the authority to get three bids in writing, review them as a committee, make a decision, and proceed with work, with money allocated by the board and priorities specified by the board. Once the final bid is approved, all four members must sign off. – (Passed).

May 1, 2000
[Absent: K.Darr, D.Mitchell, M.Opdyke, J.Stamler}
· Motion to accept Frank Ott’s bid of $6160 for landscaping the common ground. – (Passed).

· Motion to move forward on the purchase of pool furniture for this summer. A motion was made to defer the motion to purchase furniture to a later date.

· Motion to place a cap of two horses per lot at the horse barn. – (Passed).

· Motion to accept the style and spacing of the siding submitted by the Parkers, in the light color, provided the Parkers submit all the specific style and color numbers to the board. The board decided to postpone a decision on this motion and to call a special meeting to review the Parker's request.

Apr. 3, 2000
[Absent: W.Sawyer}
· Motion to raise the Association dues by $275 to a total of $800 per year. – (Passed).

· Motion to allow North Oldham Volunteer Fire Department to use our pavilion for their annual party at no cost. They will provide a deposit, which will be returned to them, once they have cleaned the pavilion and it has been checked. – (Passed).

· Motion to allow North Oldham Middle School to use our tennis courts in May for their tennis team, provided all release of liability papers for students and teachers have been signed. – (Passed).

Mar. 6, 2000
[All Directors present}
· Motion to spend up to $400 for
riprap for the riverfront. – (Passed).

· Motion to rent a dumpster for April 8 and April 9 to coincide with Harbour Place Clean-up Days, but for use by all Cardinal Harbour residents. – (Passed).

· Motion to accept Custom Pool, as the second low bidder, to be the contractor for the new pool, at a cost not to exceed $150,000. – (Passed).

· Motion to have Tim Feeley (attorney) proceed with legal action against Skip Schultz, - (Passed).

· Motion to allow residents to make quarterly payments of their dues beginning this June, provided that our attorney assures the board that this is allowed in the Deed of Restrictions. – (Passed).

· Motion to raise the Association Dues by $275 to a total of $800. – (Failed).

· Motion to request residents who have concerns or complaints to send a signed letter to the board or present the concern in person or written for at the board meetings. – (Passed).

Feb. 7, 2000
[Absent: L.Belanger}
· Motion to spend $500 for wildflower seeds, with the location of the planting to be determined by Jerry Stamler and Alan Corbin. – (Passed).

· Motion to take the offenders to small claims court if the court system does not make them pay the restitution. – (Passed).

Jan. 10, 2000
[Absent: M.Opdyke, J,Redel, W.Sawyer}
· Motion to accept Kurt Lindall Construction’s bid of $125,352 to construct the new pool, with a 10% contingency and $3000 for the purchase of lighting for a total of $140,887. An open line of credit not to exceed $150,000 will be obtained for the pool construction, and this motion is contingent upon bank approval. – (Passed).

· Gary Pepper nominated to be Vice-Chairman. Gary accepted.

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