Braewood

Annual Meeting Minutes

2006 Annual Meeting

Minutes of the Annual Meeting of The General membership of the Braewood Homeowners Association, Inc.
September 14, 2006

The annual meeting of the General Membership of the Braewood Homeowners Association, Inc., a Texas nonprofit corporation (the "Association") was held at Schertz United Methodist Church, 3460 Roy Richard Drive, Schertz, Texas 78154.

Directors Present: Kathy Brauckmuller and Genevieve Rittenhouse.

Directors Absent: Todd Hittenger and Diane Jackson.

Also Present: Johnny Sutton, Mayor of Cibolo, Councilman Castro of the City of Cibolo and Sandra Vela of Association Management Services.

Call to Order: The meeting was called to order at 6:35 p.m.

Quorum: The bylaws of the Association require 10% of the membership be present in person or by proxy. There are 73 platted lots in Braewood requiring the representation of 7 lot owners. Quorum requirements were met with 28 lot owners present in person or by proxy.

Adoption of Standing Rules: Mr. Royal moved not to adopt the standing rules and Ms. Nagy seconded the motion. Twenty-six members voted in favor and six voted against. Motion carried and the Standing Rules were not adopted by the membership.

Adoption of the Agenda: The agenda presented was unanimously adopted by the membership.

Proof of Notice: Notice of the annual meeting was mailed to the general membership on August 30, 2006. All members present received notice.

Addressing the membership by Johnny Sutton: Johnny Sutton, Mayor for the City of Cibolo and Councilman Castro, addressed the membership on the several issues currently being addressed by the City. Mr. Sutton provided the following information for those present:
1. City is currently working on infrastructure needs as there are 63 miles of sewage lines, 61 miles of water lines, 81 miles of streets with only 4 utility workers, 6 public works employees and 14 police. To assist in this endeavor, the City is requesting the public's input and has established a Streets and Drainage Committee.
2. Mayor Sutton confirmed the park scheduled to be built on Cibolo Valley Drive is still in the works and will have a pavilion, restrooms, parking lot, multi-sports field, and a playscape.
3. Additional street lights being reviewed for 2-3 major intersections.
4. Cibolo is attempting to acquire more land for parks and hike&bike trails.
For additional information, to provide input or just to obtain updates, Mayor Sutton encouraged owners to contact his office at 658-9900 or visit their website at www.cibolotx.us.

Financial Report: The 2005 year end and 2006 year to date financial reports were reviewed by the membership. Ms. Vela explained to the general membership the different line items highlighted and budget variances in each one. These reports will be kept on file with the Association's records.

NEW BUSINESS

1. President's Report: Ms. Rittenhouse provided the membership with the below overview of the Board's accomplishments over the past year:
a) New management company, Association Management Services, in place for the community.
b) New landscape company secured.
c) More neighborhood communication.

Ms. Rittenhouse further listed the following projects still being worked on by the Board:
a) To have Pulte develop the two vacant lots remaining in the community.
b) Have Pulte place name of the community on the second entry monument.
c) Work with the City and Pulte to resolve drainage problem in the community - at the south end of Brook Bend.

2. Landscape Committee: Ms. Rittenhouse encouraged members of the Association to sign up for the Landscape Committee the Board has formed to provide input, assistance and/or volunteer time to make the entrance of the community as beautiful as it can be. The following homeowners signed up: Nicole Kerkenbush, Sandy Lindhorst and Kathy Brauckmuller.

3. Social Committee: Ms. Rittenhouse requested that more volunteers from the community get involved in the Association's Social Committee so that community events can not only continue but thrive. The following homeowner signed up: Sandy Lindhorst.

Home of the Month: Ms. Rittenhouse discussed with the membership the idea to establish a committee that would award the Home of the Month with a prize recognizing efforts in maintaining yards and homes.

Q&A: Ms. Nagy addressed the Board and Membership with the idea of dissolving or limiting the authority of the Architectural Control Committee (ACC). Much discussion was held regarding the need for an ACC and Homeowners Association rules as a whole. Explanation was provided as to what is required of homeowners during the application process, where forms can be obtained and what items must be approved prior to commencing a project.

Election of Two Directors: Ms. Vela noted there were two positions open on the Board of Directors which would serve 2-year terms each. The names Robert Bosch, Richard Compton and John Keeler were submitted prior to the meeting and the floor was opened to nominations. Mr. Rob Nagy volunteered to have his name placed on the ballot. There being no further nominations or volunteers, the floor was closed. After tabulation by volunteers Amy Web and Patricia Wilson, new Board Members Richard Compton and Rob Nagy were welcomed to the Board.

Adjournment: There being no further business to discuss, the meeting was adjourned at 8:55 p.m.

Signed,

Genevieve Rittenhouse, President

2005 Annual Meeting

Minutes of the Annual Meeting of The General membership of the Braewood Homeowners Association, Inc.
September 8, 2005

The annual meeting of the General Membership of the Braewood Homeowners Association, Inc., a Texas nonprofit corporation (the "Association") was held at Schertz United Methodist Church, 3460 Roy Richard Drive, Schertz, Texas 78154.

Directors Present (Interim Board): Chad Royal, Amy Gula, Evelyn Krailo, Shana Simpson, and Ken Huxley.

Directors Absent: None

Also Present: Property Manager Cathy Williams of ProComm.

Call to Order: The meeting was called to order at 7:03 p.m.

Quorum: The bylaws of the Association require 10% of the membership be present in person or by proxy. There are 73 platted lots in Braewood requiring the representation of 7 lot owners. Quorum requirements were met with 25 lot owners present in person or by proxy.

Proof of Notice: Notice of the annual meeting was mailed to the general membership and all members present received notice. Ms. Williams introduced the interim Board of Directors to the Community.

Financial Report: Ms. Williams gave a brief financial review of the Association. The Association has, at the end of August 2005, $5,885.36 in the operating account with $516.60 in receivables, from outstanding assessments.

Election of Directors (to replace the interim Board as appointed by the builder): With five positions open and four named candidates, the floor was opened for nominations from the floor. Mr. Chad Royal was nominated but declined at this time. Mr. Ken Huxley volunteered to serve on the Board. With no further nominations, a motion was made, seconded and passed to close nominations. The floor was then opened to the candidates to state why they wanted to serve on the Board. With only five members on the ballot, a motion was made to approve all candidates for the Board of Directors. Those elected to the Board are Donna Dooley, Todd Hittinger, Ken Huxley, Diane Jackson, and Genevieve Rittenhouse.

Question and Answer Period:
- A major concern in the community is the status of the vacant lots at the front of the subdivision and when they will be cleaned up. Ms. Williams stated letters have been sent to the owners in Austin to have them cleaned, so far there has been no response. Mr. Royal stated that our next step is to speak with City officials to see if they can help.
- One owner asked if the property could be gated; it was determined that if the Association decided to gate the community the streets would then belong to them to maintain. The Association would also have to get approval from the City as well as all homeowner's approval in order to put up a gate.
- Concerns about the landscaping/sprinklers were brought up. A resident is concerned that these items will not be taken care of prior to the actual turnover of the property to the homeowners. Mr. Royal stated that there is a bond that is put up by the developer and he is working with the City to have them keep it until various items are corrected.
- Speed limits and speeding in the community are of concern to the residents.
- A resident asked about the website that was posted around the community. Mr. Royal explained that it was not a Board approved website, that it was put up by a member of the community.
- Some residents felt that there should not have to be an approval process for improvements. They feel it is their home and they should be able to do what they want. It was explained that these processes have been put in place to protect the value of the homes, not to hurt anyone. It was explained that ProComm does not approve any plans, that it was done by Pulte, and now by a Committee of Homeowners. ProComm sends out the letters of approval or denial.

Adjournment: There being no further business to discuss, the meeting was adjourned. No time was given.


2007 Annual Meeting

The 2007 Braewood Annual Meeting will be held in September. The precise date is to be determined. The minutes of that meeting will be posted here in due course.

Posted by rbosch on 02/19/2007
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