Bluffs HOA

The Bluffs HOA Board Meetings

The Bluffs Homeowner’s Association

Board of Directors’ Meeting

Minutes of The Bluffs Homeowner’s Association

Board Member Meeting

The Bluffs Homeowner’s Association Board Member Meeting, Agenda and Minutes

Date: September 12, 2017

President Jeremiah Johnson called the meeting to order at: 7:00 pm at the Brayla Event Center, 2165 Academy Place.

Board members attending: Jeremiah Johnson (pres), Bill Mager (vice pres),

Lynne Stefonik. (secretary), Vivian Patton (acc), Jacqueline La’Walker (ccc),

Nathan Patton (acc), Andy Gilbert (ccc), Brian Remmert (ccc), George Fiedler (treasurer).

The last month minutes were motioned and seconded for approval. Lynne read the Minutes from the August meeting. They were accepted by acclamation of all Homeowners attending the meeting.

Treasurer’s Report attached to this report.

Treasurer’s Report September 12, 2017

Activity : 1 transfer fee deposit $15.0

Debits: Reimburse: printed signs $180.30

August garage sale &

annual meeting announcement

Check book balance as of September 10th 2017 $3,341.60

CD (12 mo) matures 02/11/18 present balance $4,538.54

Total assets $7,880.14

2 unpaid dues @$15 = $30

4438 Winding Cir

4456 Winding Cir

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by: Acclamation

Read this month’s Agenda from the Time Line.

The following Board Members were elected by acclamation:

Jeremiah Johnson-President

Bill Mager- Vice President

George Fielder-Treasurer

Lynne Stefonik-Secretary

Nathan Patton- ACC Chair

Vivian Patton-ACC Member

Jacqueline La’Walker- ACC

Andy Gilbert- CCC Chair

Brian Remmert-CCC Member

CCC report: Andy explained that one of the functions of the HOA is to enforce covenants that maintain the atmosphere and appearance of our neighborhood. He encouraged developing connections with neighbors, as this is the most effective way to maintain a positive environment. Next year, dues of the HOA will be raised to $25.00, so that more money and effort can be placed on neighborhood events to develop these connections.

ACC report: Nathan reported that there were 2 or 3 requests for architectural changes during this past year. He explained that paperwork must be filled out and submitted to the HOA Board if changes are made in architecture in the neighborhood.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by: Brian Remmert and Gary Bell. This motion was unanimously passed.

Old Business:

?‚· Jeremiah thanked everyone for coming and recognized the current Board Members, Jeremiah Johnson, Lynne Stefonik, Vivian Patton, Bill Mager, Andy Gilbert, Nathan Patton, Brian Remmert, and George Fielder.

?‚· Jeremiah also thanked Brian and Lala Remmert for hosting this year’s annual meeting at their event center, Brayla Events Center, 2165 Academy Place.

?‚· Jeremiah explained that there were forms on the table for people to write their current email addresses. This is important for communication within the HOA.

?‚· Jeremiah called for ballots, but members of the Board were instead elected by acclamation. The new Board will officially take over on January 1, 2018.

?‚· Neighborhood Entrance signs are being placed on Andy Gilbert’s property at the south end of Avondale at the top of the hill and at Bermuda and Murray. The sign at Avondale and Carefree will be repaired and sealed.

?‚· Jeremiah thanked the residents in the Avondale cul-de-sac for hosting the June 2017 Neighborhood BBQ.

?‚· The annual Garage Sale happened in August. Goodwill did not send the driver for pickup of donations, but instead offered door-to-door pickup to residents. Contact George or Lynne for this service.

?‚· The City is preparing for paving and sidewalk work on Bermuda and Winding Circle. Future work will be phased in over several years according to what the budget allows.

???

Please email Mr. Cole Platt, cplatt@springsgov.com , to expand the repairs, or call at 719-385-6822.

?‚· Lauren, from Friends of D11, was introduced and explained about an upcoming ballot issue that will directly affect our neighborhood. She also explained the Senior Homestead Exemption. She explained how important quality schools are to property value and crime rates.

?‚· Thank you to the home owners for their vote last year to move our Annual Meeting to September instead of February. With this action, it is hoped that attendance will improve.

?‚· There is an open position on the Board for one ACC and one CCC member.

?‚· Bill Mager has done an excellent job of heading our neighborhood sign project.

New business:

?‚· Annual assessment dues of $25 will be received in December. There are 126 contacts on record.

?‚· American Legion Post 209 is in need of a new floor in the main hall. Any donation to our neighborhood post helps.

?‚· Residents in the HOA explained that the home next to them has sold and will be used as an Airbnb rental by owner. They have concerns about this and the atmosphere that will be created in the neighborhood because of it. Jeremiah said that it is important to remember that the covenants apply to all homes in our HOA, whether they are owned, rented long-term, or rented on a short-term basis. Jeremiah also said that this topic can be discussed at a future HOA meeting.

?‚· Several residents in the neighborhood expressed concern about the safety of the neighborhood and the city, in general. Jeff Rudisill, a block captain for Neighborhood Watch, said that the practices of Neighborhood Watch organizations help to maintain the safety of our neighborhoods and these efforts should be updated and increased. Jeremiah said that this item should be placed on the HOA Board Meeting agenda and that a meeting between Neighborhood Watch captains and the HOA should occur.

Read next month’s Agenda from the Time Line: Finalize articles for the January Newsletter.

Procedural reminder:

Review that decisions, correspondence and process follow the "Dispute Resolution and Responsible Governance Policies".

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

Procedural reminder:

Section 3. QUORUM.

A simple majority of the ten (10) Directors/Committee Members shall constitute a quorum for transaction of business. Every act or decision made by a majority of the Directors/Committee Members present shall be regarded as an act of the Board.

ACC & CCC can still make decisions at a non Quorum meeting since they make their own determinations. A board vote is not required.

The next board meeting will be held: October 9, 2017, at 6:00 pm, at the home of: Vivian Patton, 4570 Whispering Ct.

The president motioned to adjourn the meeting and was seconded by acclamation.

Meeting adjourned at: 8:05 pm.

Respectfully submitted,

Lynne Stefonik

Secretary

August 14, 2017

Members Present: Jeremiah Johnson (President), Bill Mager (Vice President), Lynne Stefonik (ACC), Nathan Patton (ACC), Andy Gilbert (CCC), Brian Remmert (CCC), George Fiedler (Treasurer/Secretary)

President Jeremiah Johnson called the meeting to order at 6:15 pm, on August 14, 2017, in the home of George Fielder. Lynne Stefonik took notes for the minutes.

The Minutes from the July meeting were approved as written. Jeremiah Johnson motioned for their approval and Nathan Patton seconded this motion.

Treasurer’s Report: George Fiedler passed out copies of the Treasurer’s Report to all Board Members. Andy Gilbert motioned for the report’s approval as written and Nathan Patton seconded the motion. The motion was passed.

Treasurer’s Report August 14, 2017

Activity : 3 transfer fee deposits $45.00

Debits: Reimburse: 26 printed newsletters $25.45

Gazette garage sale ad 98.25

Rocky Mtn Memorial ½ down $375.00

Check book balance as of August 4th 2017 $3,356.57

CD (12 mo) matures 02/11/18 present balance $4,538.54

Total assets $7,895.11

2 unpaid dues @$15 = $30

4438 Winding Cir

4456 Winding Cir

Respectfully Submitted,

George Fiedler

Treasurer

Bill Mager explained that half of the cost of the new stone for our neighborhood, reading “The Bluffs,” is listed in the Treasurer’s Report, as it was required for a deposit. This stone is in line for production and should be started in one week.

Agenda Meeting from Timeline: A post card announcing the HOA Annual Meeting, on Tuesday, September 12, is ready for printing and mailing to members. A draft of this post card was approved by Board Members. It was recommended that the postcard be printed at Staples and sent to each address at least 15 days before the Annual Meeting. The meeting will be held at the Brayla Event Center and it will be catered by Rudy’s Barbeque, with dinner at 6:00 pm and the meeting at 7:00 pm.

CCC Report: Andy Gilbert and Brian Remmert gave the CCC report. They had two successful conversations with residents, resulting in a cover for an outdoor fire pit on Avondale Dr. and barking dogs being kept inside their owner’s house, on Winding Circle, at night.

ACC Report: Nathan Patton reported approval for the resident at 2825 Avondale Drive to connect his two fences.

Old Business: The “Bluffs” sign at the entrance at the corner of So. Carefree and Avondale needs to be sand blasted to remove damage. The letters on the sign will need to be repainted before the sign is sealed. A resident on Winding Circle has agreed to complete this work.

New Business: George Fiedler said that he will provide the Board with updates to our notebook.

New neighbors on 2970 Valencia and 4340 Whispering Circle need Welcoming Packets. These will be delivered by Board Members.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and Lynne.

Next Meeting: The next meeting is the Annual Meeting, held on September 12, 7:00 pm.

The meeting was adjourned at 7:00 pm.

The Bluffs Homeowner’s Association Board Member Meeting, Agenda and Minutes

Date: July 10, 2017

President Jeremiah Johnson called the meeting to order at 6:15

at the business location of Brian Remmert.

Board members attending were: Jeremiah Johnson (pres), Bill Mager (vice pres),

Vivian Patton (acc), Nathan Patton (acc), Andy Gilbert (ccc), Brian Remmert (ccc), George Fiedler (treasurer/secretary).

The Mayminutes were motioned and seconded for approval by Vivian and Jeremiah with no changes.

Read this month’s Agenda from the Time Line

CCC report:Aggressive dogs barking at people walking on the sidewalk Along Avondale and Winding

Person with open fire in the front yard on Avondale Cir

ACC report:Verbal mention of wanting to put up a chain link fence at 4470 Whispering Cir. No application yet.

The board is wanting to put an acceptance sign for the construction in the Lacy’s yard.

Old Business: RMM will be asked to sand bland and repaint the Bluffs sign. We will seal it then with a high gloss poly

Treasurer’s Report July 10, 2017

Activity : 2 transfer fee deposits $30.00

Debits: D&O insurance renewal $1,150.00

Reimburse BBQ expenses: $471.36

Canapé purchase $140.00

Beer, wine, charcoal $193.65

Food and soft drinks $137.71

Summer BBQ budgeted $150

Annual meeting budget $700

Remaining $378 for the Annual meeting

Next year purchase for 40 guests total which includes board member families

We had too much beer and soda left over.

Check book balance as of July 8th 2017 $3,840.05

CD (12 mo) matures 02/11/18 present balance $4,535.78

Total assets $8,375.83

2 unpaid dues @$15 = $30

4438 Winding Cir

4456 Winding Cir

Respectfully Submitted,

George Fiedler

Treasurer

Read next month’s Agenda from the Time Line

New business: The Annual Meeting will be Sept 12^th 6:00 pm catered by Rudy’s BBQ

Hosted at Brayla Event Center 2165 Academy Place meeting at 7:00 Post card notification will be used. Email reminders a few days before the event. Notification signs will be place in the neighborhood.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

Procedural reminder:

Section 3. QUORUM.

ACC & CCC can still make decisions at a non Quorum meeting since they make their own determinations. A board vote is not required.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Brian and Nathan

The next board meeting will be held August 14, 2017 6:00 pm

in the home of Vivian Patton 4570 Whispering Ct.

The president motioned to adjourn the meeting and was seconded by Bill

Meeting adjourned at 7:45 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Member Meeting, Agenda and Minutes

Date: June 5, 2017

President Jeremiah Johnson called the meeting to order at 6:40

in the home of Brian Remmert.

Board members attending were: Jeremiah Johnson, Lynne Stefonik, Bill Mager, Andy Gilbert, Nathan Patton, Brian Remmert and George Fiedler.

The Mayminutes were motioned and seconded for approval by Lynne and Brian with no changes.

Treasurer’s Report June 5, 2017

Activity : dues deposits $30.00

Debits: $0

Check book balance as of June 4th 2017 $5,431.41

CD (12 mo) matures 02/11/18 present balance $4,535.78

Total assets $9,967.19

2 unpaid dues @$15 = $30 4438 Winding Cir 4456 Winding Cir

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Brian and Nathan

Read this month’s Agenda from the Time Line

CCC report: None

ACC report:None

Old Business: BBQ specifics June 10^th 4:00 to 7:00 Avondale Cul-de -sac 3:00 set up $500 budget includes buying a shade cover. Bill-foods, Nathan-drinks & PA, Brian tables, Jeremiah chairs, George emails

Put out signs.

Read next month’s Agenda from the Time Line

New business: Newsletter: community activities, Board members assisted in cutting up and removing a fallen tree for a member. A splitter will be rented to split and divide the wood for the homeowner and participating volunteers.

The stone for the 2^nd entrance sigh is still on order at the monument co.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

Procedural reminder:

Section 3. QUORUM.

ACC & CCC can still make decisions at a non Quorum meeting since they make their own determinations. A board vote is not required.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Jeremiah and Andy

The next board meeting will be held July 10, 2017 6:00 pm

at the business office of Brian Remmert 2165 Academy Place.

The president motioned to adjourn the meeting and was seconded by George

Meeting adjourned at 7:37 pm.

Respectfully submitted,

George Fiedler

Secretary

Jeremiah Johnson 4347 Winding Cir

Bill Mager 4416 Whispering Cir S

George Fiedler 4440 Whispering Cir N

Nathan Patton 4807 Avondale Cir

Lynne Stefonik 4450 Winding Cir

Andy Gilbert 2629 Avondale Dr

Brian Remmert 4345 Whispering Cir S

Vivian Patton 4570 Whispering Ct.

The Bluffs Homeowner’s Association Board Member Meeting, Agenda and Minutes

Date: May 8, 2017

President Jeremiah Johnson called the meeting to order at 6:10

in the home of Nathan Patton

Board members attending were: Jeremiah Johnson, Lynne Stefonik, Bill Mager,

Andy Gilbert, Nathan Patton, and George Fiedler.

The April minutes were motioned and seconded for approval by Andy and Bill without change.

Treasurer’s Report May 8, 2017

Activity : dues deposits $60.00

Transfer fee $15.00

Debits: reimbursement $33.33

1 box mailing envelopes

Check book balance as of May 6th 2017 $5,445.26

CD (12 mo) matures 02/11/18 present balance $4,535.78

Total assets $9,981.04

4 unpaid dues @$15 = $60

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Andy

Read this month’s Agenda from the Time Line

CCC report:Board members volunteer to remove the fallen pine tree at 2670 Whispering Ter on Monday may 15^th meeting there at 6:00 pm. Rocky Top will be used for recycling.

ACC report: The home owner at 4322 Winding Cir has provided the required ACC form along with a description of the addition being built on the house.

Application to 4430 Whispering Cir for a concrete pad on the west side of the house was approved.

Old Business: The offensive Paul Joseph email was discussed. Our attorney has been contacted on the matter and we are advised to not comment to him or contact anyone about it. Any additional correspondence from him will go through legal channels.

Solar lights have not yet been purchased for our signage. The monument co. is waiting to receive additional material before proceeding with a second entrance sign.

Read next month’s Agenda from the Time Line

New business: Discussed Bill’s research on which type of sealant we should purchase to apply to the signs. Andy has a disabled person that could do the clean up maintenance to the Murray / Carefree areas Memorial day through Labor day..

Our June 10^th BBC location has yet to be finalized.

All board members are asked to provide Newsletter articles for our July email edition.

The garage sale dates are Aug 3-4-5. A Good will truck will again be provided.

Vivian Patton former board member attended this meeting as a guest and volunteered to

hold a position on the ACC committee.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

Procedural reminder:

Section 3. QUORUM.

ACC & CCC can still make decisions at a non Quorum meeting since they make their own determinations. A board vote is not required.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Jeremiah and Nathan

The next board meeting will be held June 5, 2017 6:00 pm

at the home of Vivian Patton 4570 Whispering Ct.

The president motioned to adjourn the meeting and was seconded by Lynne

Meeting adjourned at 7:19 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Member Meeting, Agenda and Minutes

Date: April 10, 2017

President Jeremiah Johnson called the meeting to order at 6:15pm

in the home of Lynne Stefonik

Board members attending were: Jeremiah Johnson, Lynne Stefonik,

Nathan Patton and George Fiedler.

The March minutes were motioned and seconded for approval by Jeremiah and Lynne.

With the change of By-Law amendment vote by show of hands was approved

for the 2^nd Tuesday in September

Treasurer’s Report April 10, 2017

Activity : dues deposits $135.00

Debits:

Check book balance as of April 9th 2017 $5,403.38

CD (12 mo) matures 02/11/18 present balance $4,535.78

Total assets $9,939.16

6 unpaid dues @$15 = $90

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Nathan and Lynne

Read this month’s Agenda from the Time Line

CCC report:Potential new home owner asked question about small business in the home breeding dogs.

ACC report: Two trees in neighborhood fallen by storms need to be removed.

Addition to a house on Winding Cir is not approved because they have not submitted the ACC form and have not presented blueprint plans.

Old Business: Ask Bill if he has purchases solar lights for the entrance signs. Ask the manufacturer if they are able to seal the existing and future signs.

Read next month’s Agenda from the Time Line

New business: Notify Bill to order the entrance sign for Andy’s yard. Somwhat smaller than the original. Nathan will look into reserving the pavilion in Palmer park for a JUNE 10^TH summer BBQ. Grill and pot luck. Not catered.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

Section 3. QUORUM.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and Lynne.

The next board meeting will be held May 8th, 2017 6:00 pm

at the home of Nathan Patton 4807 Avondale Cir

The president motioned to adjourn the meeting and was seconded by Nathan.

Meeting adjourned at 7:10 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Member Meeting, Agenda and Minutes

Date: Mar 13, 2017

Vice President Bill Mager called the meeting to order at 6:15

in the home of George Fiedler

Board members attending were: Bill Mager, Lynne Stefonik, Andy Gilbert,

Brian Remmert and George Fiedler.

The February minutes were motioned and seconded for approval by Bil and Andy

with the change of adding the name of the guest speaker at the Annual meeting.

Treasurer’s Report March 13, 2017

Activity : dues deposits $390.00

Lien payoff received $4,153.60

Debits: BBQ catering $689.28

Lawyer payoff letter $225.00

Check book balance as of March 19^th 2017 $5,268.16

CD (12 mo) matures 02/11/18 present balance $4,535.78

Total assets $9,803.94

15 unpaid dues @$15 = $225

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by Andy and Brian.

Read this month’s Agenda from the Time Line

CCC report:No reports

ACC report: A painting request will be submitted. Email request for carport was told it is not allowed.

Old Business: Bylaw vote to change Annual Meeting date was approved by a majority of homeowners attending The 2^nd Tuesday in September was decided.

The outstanding lien was paid by the Title co.

Read next month’s Agenda from the Time Line

New business: The Bluffs entrance sign was vandalized with spray paint. Brian and Andy will attempt to fix it. A decision was made to seal the stone aftercleaning it up. Solar lights will be purchased to illuminate the area to help prevent vandalism.

A second stone will be ordered as soon as permission of the homeowner is established.

Landscape maintenance along Murray and S Carefree needs to be looked into.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Lynne and George.

The next board meeting will be held April 10, 2017 6:00 pm

at the home of Lynne Stefonik 4450 Winding Cir stefolc@comcast.net

The vice president motioned to adjourn the meeting and was seconded by Brian.

Meeting adjourned at 7:36 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association

Annual Members Meeting Agenda and Minutes

February 7, 2017

The BBQ dinner started at 6:00 pm and as it was completing as guest speaker

Nicholas Gledick presented an update on school district D11 finances and the effects of budgetary cutbacks.

Continuing President Jeremiah Johnson called the Members Meeting to order at 7:25pm in the home of Sally and Nathan Patton.

Board members attending were: Jeremiah Johnson, Rochelle Satterfield, Bill Mager, Nathan Patton and George Fiedler.

Approximately sixty general members were present.

Jeremiah thanked Sally and Nathan Patton for hosting our activities. He then addressed the group with accomplishments and information on HOA activities for the past year.

Update – Board Member Nathan Patton – moving from CCC to ACC

Please make sure we have your email – Forms to be set on table.
Final call for ballots
Placement of our neighborhood entrance sign -2 more to follow - locations
May 2016 neighborhood BBQ- Thank you to the Pattons for hosting and for the board for volunteering their time
Advisements were made on the outcome of several home projects – More info from the CCC and ACC committee chairs
Garage sale was a huge success and the neighborhood donated eight pallets of goods to the Good Will
Trail maintenance done between Avendale and Murry – Washouts continue to be an issue – Drainage from city not a possibility currently
City preparing for paving and sidewalk work throughout the neighborhood – No schedule details as of yet – Please continue to call and report
Please thank the following volunteers on our board for all the work they have done this year; Ricky Hockett Chair ACC, Rochelle Satterfield ACC, James Blackwell ACC, George Fiedler Treasurer and Secretary, Andy Gilbert chair CCC, Nathan Patton CCC, and Bill Mager Vice President.
Change annual meeting from Feb – 7^th to June or July starting in 2018

Treasurer’s Report February 7, 2017

Activity : dues deposits Dec, Jan, Feb $1,490.00

Debits: Printing and postage $234.47

Paint for sign wall $140.85

CONO membership $100.00

Check book balance as of February 5^th 2017 $1,638.68

2016 interest $1.44

CD (12 mo) matures 02/11/17 present balance $4,527.22

2016 interest $12.74

Total assets $6,165.90

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Mr. King.

Nathan commented to please pay dues if you are outstanding. Late notices for overdue payments of dues assessments need to be sent out. This creates cost and unneeded time spent.

George Fiedler then presented the proposed annual budget for 2017.

By show of hands the budget was agreed to proceed, although the membership is not required to approve the budget.

CCC report: Nothing new to report

ACC report: No applications at this time.

Unfinished business:

Property lien for non compliance of camping and utility trailers was filed Mar 29, 2016.

The lien will be collected this February due to sale of the property $3,898.60.

Call for motion to approve all actions and activities of the ACC and CCC committees by majority show of hands.

Last call for election Ballots.

Ballot results ~ George Fiedler All candidates have been retained or added to their board positions with exception of Rochelle who will not continue as planned.

New Member introductions – Jeremiah Johnson

Please join me in welcoming our new volunteer board members ;

Lynne Stefonik ACC, Brian Remmert CCC and Richard Pecorar ACC            who was not able to attend.

Acknowledge departing Board Members

                        Rochelle Satterfield - ACC

                                    James Blackwell – ACC                     not present

Introduce Committee Chairs –

                                    Andy Gilbert – CCC Chair                 not present

                                    Nathan Patton – ACC Chair

Motion to except the nominees by acclamation. Show of hands were a majority.

New business: - Jeremiah

            Member email contacts   ~118 contacts on record last year was 70
Board decision to adjust annual assessment dues to $25
- We are seeking community feedback on this action. Comments were made that is was about time and others wanted to know why and what will the additional funds be spent on.
  - We would like to continue to host community meetings
    - BBQ’s, Winter house gatherings, Summer park events
Discussed merging the three separate covenants into one new version
- Jeremiah suggested leaning on the side of leniency but maintain and improve property value. Some people questioned why be more lenient? We would like to bring this to next year’s annual meeting for community approval.
Adding landscape maintenance requirements
- Follow city code – No tall weeds, cut back bushes and trees from sidewalks
Extending camper variance to Oct 1^stto store per covenants was discussed. Pro and Con responses were voiced.

Open discussion was asked of the attendees. (Directions for the Bluffs)

President took questions and comments: suggestion for deer crossing signs on Avondale Dr, the walking trail has dry wood and branches stacked along one property which is not in our association.

Closing remarks
What makes a house a home is family, what makes a neighborhood a community is engagement. Communicating with your neighbors, hosting/participating in family friendly events, and everyone doing their part to keep each other safe and to look after each other.

Meeting adjourned at 8:12 pm by Jeremiah Johnson 2017 continuing President

The next board meeting will be held March 13, 2016 6:30 pm

at George Fiedler’s house. 4440 N Whispering Cir.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

December 15, 2016

President Jeremiah Johnson called the meeting to order at 6:15

in the home of Rochelle Satterfield.

Board members attending were: Jeremiah Johnson, Rochelle Satterfield, Bill Mager,

Nathan Patton, Andy Gilbert, James Blackwell and George Fiedler

The October minutes were motioned and seconded for approval by Jeremiah and Bill

with no changes requested.

Treasurer’s Report December 15, 2016

Activity : Rocky Mtn Memorials final pmt $375.00

Debits: reissue lost / voided check $38.82

Check book balance as of December 11, 2016 $608.96

CD (12 mo) matures 02/11/17 present balance $4,527.22

Total assets $5,136.18

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Andy and Nathan. .

Read this month’s Agenda from the Time Line

CCC report:Barking dog complaint was taken care of.

ACC report: House painting was approved and homeowner notified.

Old Business: none

Read next month’s Agenda from the Time Line

New business: The board voted unanimously to raise annual assessment to $25 in 2018

Mr. Josephs house is for sale again. The sale will be contingent on the assessment lien for the noncompliant fees to be paid to the HOA

James Blackwell turned in his resignation. He will complete his post until the next election.

The Annual Members Meeting will take place at Nathan and Sally’s house February 7^th.

A BBQ dinner will be catered by Rudy’s at 6:pm. The cost will be covered by HOA funds not to exceed $500. Requesting RSVP by Jan20th.

Jeremiah will have 5 signs printed to be placed in the neighborhood as reminders of the Annual meeting.

Discuss merging the covenants and adding no out door pot growing, no drones, and adding landscaping maintenance requirements at the Annual Meeting

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Rochelle and James.

The next board meeting will be held Tuesday February 7th, 2017 6:00 pm

at the home of Nathan Patton.

The president motioned to adjourn and was seconded by Andy.

Meeting adjourned at 7:40 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

October 5, 2016

President Jeremiah Johnson called the meeting to order at 6:50

in the home of Bill Mager.

Board members attending were: Jeremiah Johnson, Rochelle Satterfield, Bill Mager,

Nathan Patton and George Fiedler

The September minutes were motioned and seconded for approval by Jeremiah and Bill

with no changes requested.

Treasurer’s Report October 5, 2016

Activity : dues deposits $15.00

Debits: 0.00

Check book balance as of September 5, 2016 $1,075.89

CD (12 mo) matures 02/11/17 present balance $4,527.22

Total assets $5,603.11

2016 dues un paid by 1 home owner =$15

4438 Winding Cir has not responded to any of our communications

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Rochelle and Nathan. .

Read this month’s Agenda from the Time Line

CCC report:Barking dog complaint was filed to the police and CCC as a nuisance.

Boat trailer and trash has been present on Winding for a long time.

ACC report: nothing filed.

Old Business: none

Read next month’s Agenda from the Time Line

New business: The board agreed to extending the trailer/camper deadline to October 1^st

to allow longer use in the fall season.

Discuss this with the members at the annual meeting.

Please submit Newsletter articles.

Ricky Hockett has been removed from the board. He has not attended meetings for many months.

Discuss with the member sat the annual meeting about raising dues to $25 so we do not need to incorporate a “Special Assessment” clause in the By-Laws to cover extra expenses.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Bill and Jeremiah.

The next board meeting will be held Wednesday November 2nd, 2016 6:30 pm

at the home of Nathan Patton.

The president motioned to adjourn and was seconded by Nathan.

Meeting adjourned at 8:40 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

September 8, 2016

President Jeremiah Johnson called the meeting to order at 6:45

in the home of George Fiedler.

Board members attending were: Jeremiah Johnson, Bill Mager,

James Blackwell and George Fiedler

The July minutes were motioned and seconded for approval by Jeremiah and Jim

with no changes requested.

Treasurer’s Report September 8, 2016

Activity : dues deposits $15.00

Transfer fee $15.00

Debits: reimburse George

Newsletter labels & stamps $37.56

D&O insurance $1,000.00

Check book balance as of September 5, 2016 $1,060.89

CD (12 mo) matures 02/11/17 present balance $4,527.22

Total assets $5,588.11

2016 dues un paid by 2 home owners =$30

4818 Avondale Cir under property management is investigating

4438 Winding Cir has not responded to any of our communications

Projected expenditures before next dues cycle:

September ~Trailer/camper 1^st notices and stamps.

October ~Trailer/camper 2^nd notices and stamps. December ~dues notice stamps

January ~newsletters printing and stamps.

February ~annual meeting hall rental and supplies $60

1^st notice late dues letters & stamps

BBQ $150

Sign final payment $375

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Bill and Jeremiah. .

Read this month’s Agenda from the Time Line

CCC report:none

ACC report: Shed request on S Whispering Cir was not replied to so it is automatically approved and has been constructed. A back yard shed was also constructed on N Whispering cir without CCC request.

Old Business: Stone sign down payment was made and the sign is being processed.

The yard sale and Good Will collection went well.

Read next month’s Agenda from the Time Line

New business: An annual clean up along Murray and S Carefree is being considered.

A 1^st bid was submitted for $500. Jeremiah will ask his contact for a 2^nd bid.

Please submit Newsletter articles.

Bill thank you for retrieving the Yard Sale signs.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Jeremiah and George.

The next board meeting will be held Wednesday October 5th, 2016 6:30 pm

at the home of Bill Mager.

The president now present at the meeting motioned to adjourn and was

seconded by George.

Meeting adjourned at 7:37 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

June 6, 2016

President Jeremiah Johnson called the meeting to order at 6:33

in his home.

Board members attending were: Jeremiah Johnson, Rochelle Saterfield, Bill Mager,

Andy Gilbert, James Blackwell, Nathan Patton, George Fiedler.

The May minutes were motioned and seconded for approval by Rochelle and James

with no changes needed.

Treasurer’s Report June 6, 2016

Activity : dues deposits $45.00

Transfer from CD $1,096.36

Debits: reimburse Jeremiah

Logo design & BBQ signs $124.33

Reimburse Bill BBQ supplies $162.98

Check book balance as of June 4, 2016 $2,451.70

CD (12 mo) matures 02/11/17 present balance $4,523.76

Total assets $6,975.46

2016 dues un paid by 4 home owners =$60

One property is for sale (vacant)

3rd Notice lien / letters were sent to additional 3 home owners that had the notes.

Paid: Joseph, Delong, Linebough

Walters, Tucker have rec’d certified delivery no response.

Shockley, no green card re’d no responses.

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Nathan and Rochelle. .

Read this month’s Agenda from the Time Line

CCC report: need to revisit 3 late dues properties

ACC report: No requests were submitted.

Old Business: 14 additional emails were collected.

A sample stone sigh was presented to the board for review.

Nathan will contact 3 homeowners for permission of placing the proposed entrance signs

on their properties.

Mr Joseph was visited and stated he will be compliant if the lien was dropped. He was told all would be forgiven except $1,063 in legal fees.

Read next month’s Agenda from the Time Line

New business: The Annual Garage Sale is scheduled for August 5^th & 6^th Bill will handle online advertizing and placing save the date signs and the Garage Sale signs.

3rd Notice Late Dues Payment letters were mailed although liens have not been filed.

Andy to look into a new provider of clean up along Murray and S. Carefree.

News letters will be emailed and mailed first week of July.

D&O insurance to be renewed by George.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Bill and Nathan.

The next board meeting will be held July 11, 2016 6:30 pm

at the home of Rochelle Saterfield.

The president motioned to adjourn the meeting and was seconded by Bill and James

Meeting adjourned at 7:28pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

May 9, 2016

President Jeremiah Johnson called the meeting to order at 6:43

in the home of Any Gilbert.

Board members attending were: Jeremiah Johnson, Rochelle Saterfield, Bill Mager,

Andy Gilbert, James Blackwell, Nathan Patton, George Fiedler.

The April minutes were motioned and seconded for approval by Jeremiah and Bill

with no changes needed.

Treasurer’s Report May 9, 2016

Activity : dues deposits $30.00

1 home sale transfer fee $15.00

Debits: none

Check book balance as of May 6, 2016 $1,597.65

CD (12 mo) matures 02/11/17 present balance $5,620.76

Total assets $7,218.41

2016 dues un paid by 6 home owners =$90

One property is for sale

3rd Notice letters were sent to 2 owners 3were left a note on their door

and have not contacted me.

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Nathan .

Read this month’s Agenda from the Time Line

CCC report: no complaints were submitted.

ACC report: No requests were submitted..

Old Business: Board Members split up address lists to go door to door to further gather

Homeowner’s Email addresses.

The Joseph resident is incurring daily fees in the noncompliance and a 2^nd lien is

being considered in the near future.

Nathan will contact homeowners for permission of placing the proposed entrance signs

on their properties.

Read next month’s Agenda from the Time Line

New business: Eileen has not yet been removed as signer on the check book and Jeremiah needs to meet George at the bank to be added on.

May 14^th Saturday 3-6 pm will be the 1^st Annual Neighborhood BBQ

Details are worked out and it’s ready to go.

3rd Notice Late Dues Payment letters are signed, liens need to be notarized and mailed to the addresses in the rears. After 1 week the liens are to be filed.

Andy to look into a new provider of clean up along Murray and S. Carefree.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by James and Nathan.

The next board meeting will be held June 6, 2016 6:00 pm

at the home of Jeremiah Johnson.

The president motioned to adjourn the meeting and was seconded by Bill

Meeting adjourned at 8:30 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

April 16, 2016

President Jeremiah Johnson called the meeting to order at 7:25

in the home of Nathan Patton.

Board members attending were: Jeremiah Johnson, Bill Mager,

Andy Gilbert, Nathan Patton, George Fiedler and guest member Sally Patton.

The March minutes were motioned and seconded for approval by Jeremiah and Nathan

with no changes.

Treasurer’s Report March 7, 2016

Activity : dues deposits $30.00

Debits: reimbursements: Bill -annual meeting $24.22

Check book balance as of January 9, 2016 $2,451.40

CD (12 mo) matures 02/11/16 present balance $5,617.22

Total assets $8,068.62

2016 dues un paid by 21 home owners =$315

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Bill .

Read this month’s Agenda from the Time Line

CCC report: A utility trailer on Winding cir was questioned by a member, although Jeremiah reminded the board that the resident uses it to sometimes transport a motorized wheel chair and is protected by ADA regulations.

ACC report: No requests were submitted..

Old Business: The lien was files and certified letter confirming the fact was sent to the Joseph residence. Fines will continue to access and when the amount reaches a limit deemed by the board to be appropriate a second lien will be notified and filed.

Read next month’s Agenda from the Time Line

New business: Eileen has not yet been removed as signer on the check book and Jeremiah added on.

May 14^th Saturday 3-6 pm will be the 1^st Annual Neighborhood BBQ

Details to be worked out along with notification methods.

City concrete inspection for Curbs and Sidewalk repairs should take place within a couple weeks, although will not necessarily result in getting our neighborhood closer to the top of the list.

3rd Notice Late Dues Payment letters need to be mailed.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Bill and Andy

The next board meeting will be held May 9, 2016 6:30 pm

at the home of Andy Gilbert

The president motioned to adjourn the meeting and was seconded by Bill

Meeting adjourned at 8:50 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

March 7, 2016

President Jeremiah Johnson called the meeting to order at 6:35

in the home of George Fiedler.

Board members attending were: Jeremiah Johnson, Rochelle Satterfield, Bill Mager,

Andy Gilbert, Ricky Hockett, James Blackwell, Nathan Patton and George Fiedler.

The February minutes were motioned and seconded for approval by Bill and Jim

with no changes.

Treasurer’s Report See the Annual Budget / Treasurers’ Report

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Ricky .

Read this month’s Agenda from the Time Line

CCC report: 2930 Valencia has trailers but is not in the HOA. Do they still need to abide by the covenants?

ACC report: A drive way repaving was approved.

Whispering 4’ fence in back yard approved.

Old Business: Joseph residence March 21^st will be the 15 day deadline. If the HOA is not contacted the lien will be formalized and recorded.

Read next month’s Agenda from the Time Line

New business: Eileen needs to be removed as signer on the check book and Jeremiah added on.

We need to address the maintenance project the Andy Gilbert is in charge of along Murray and S. Carefree.

Bill is looking into stone signs that we are interested in placing at the entrances of the neighborhood. These will state that “The Bluffs” is A Covenant Community

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Andy and Rochelle

The next board meeting will be held April 18, 2016 6:30 pm

at the home of Nathan Patton

The president motioned to adjourn the meeting and was seconded by James

Meeting adjourned at 7:30 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board

Annual Members Meeting Agenda and Minutes

February 16, 2016

Retiring President Eileen Hockett called the meeting to order at 7:10pm in Hiller Hall

at Holy Cross Church.

Board members attending were: Eileen Hockett , Rochelle Satterfield, Bill Mager,

Andy Gilbert, Jeremiah Johnson and George Fiedler.

Eighteen general members were present.

The January minutes were reviewed, motioned and seconded for approval

by Mr. King and Bill Mager.

Treasurer’s Report February 16, 2016
Check book
Activity : dues deposits Jan & Feb			$1,815.00
	$15 less than last year

Debits:	Holy Cross facility fee		$50.00
Check book balance as of Feb 13, 2016			$2,445.62

CD (12 mo) matures 02/11/17 present balance			$5,617.22
	2015 interest		14.03

Frank Schmidt accountant living in The Bluffs
reviewed our financial records and reports them to be in order.
2016 dues un-paid at Feb 13th		23 x $15 = $345
	4 more than last year
one vacant property

Treasurers’ report was motioned and seconded for acceptance by

Rochelle Satterfield and Mr. Heald.

George Fiedler presented the proposed annual budget for 2016.

By show of hands the budget was approved to proceed.

Read this month’s Agenda from the Time Line

CCC report: Nothing new to report

ACC report: No applications at this time.

Old Business:

Property lien for non compliance of camping and utility trailers at Avondale address

Fines of $20 per day accumulating since Nov. 4, 2015

Read next month’s Agenda from the Time Line

New business: Late notices for overdue payments of dues assessments need to be sent out. Perhaps some can be emailed.

Email addresses continue to be gathered for member contact.

It was suggested to email board meeting announcements to the general member addresses that are on file.

Ballot results ~ George Fiedler All candidates have been retained or added to their board positions.

The members acknowledged new Board Member Nathan Patton.

Jeremiah Johnson has been elected to the position of president.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Mr. King and Mr. Noeldner.

The next board meeting will be held March 7, 2016 6:30 pm

at George’s house. 4440 N Whispering Cir.

The president motioned to adjourn the meeting and was seconded by George and Bill.

Meeting adjourned at 8:10 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

January 11, 2016

President Eileen Hockett called the meeting to order at 7:02 pm

in the home of Jeremiah Johnson.

Board members attending were Eileen Hockett , Rochelle Satterfield, Bill Mager,

Ricky Hockett, Jeremiah Johnson and George Fiedler.

Minutes were not available to review or approve from the December meeting.

Treasurer’s Report January 11, 2015

Activity : dues deposits $750.00

Debits: reimbursements: Stamps , Address labels $143.01

Check book balance as of January 9, 2016 $1,249.44

CD (12 mo) matures 02/11/16 present balance $5,613.68

Total assets $6,863.12

2016 dues paid by 50 home owners

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Rickey.

Read this month’s Agenda from the Time Line

CCC report: CCC 3rd notice of non compliance w sent by Jeremiah for trailer and camper in view after Labor Day. The last letter was sent by certified mail. All three notices explained the covenants, fines attributed to non compliance, time lines and Dispute Resolution procedures. There has been no response.

Per the Governance Policy $20 per day fine has been accumulating since November 4, 2015. The board determined it is time to process a lien at this point of $1,280.

ACC report: One picture window has been approved for replacement.

Old Business:

The Annual Meeting date has been moved to Tuesday February 16^th 7:pm

Read next month’s Agenda from the Time Line

New business: Need to recruit new board members

Assessments are due by January 31st

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Rochelle and Bill.

The next board meeting will be at the Annual Members Meeting February 16

7:00 pm at Holy Cross Church

The March board meeting will be held March 7, 2016 6:30 pm

at George’s house. 4440 N Whispering Cir.

The president motioned to adjourn the meeting and was seconded by Jeremiah and Bill.

Meeting adjourned at 8:06 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

November 17, 2014

President Eileen Hockett called the meeting to order at 6:45

in the home of George Fiedler

Board members attending were: Eileen Hockett, Ricky Hockett, Bill Mager,

Andy Gilbert, James Blackwell and George Fiedler

Guest Rochelle Satterfield a new homeowner, sat in to observe the meeting.

The September minutes were reviewed and motioned for approval by Bill, and seconded by Andy.

Treasurer’s Report November 17, 2014

Activity :

Debits: Reimburse cleanup project $300.00

Deposits: transfer fee one house sale $15.00

Dues paid $15.00

Check book balance as of September 19, 2014 $597.18

CD (12 mo) matures 02/11/15 present balance $5,592.72

Total assets $6,189.90

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

James and Ricky

CCC report: No actions at this time

ACC report: Nothing to report

Old Business: Ricky received two gift certificates from Rocco’s restaurant to present to the latest new homeowners in the neighborhood along with a welcome letter and copies of their covenants.

News letter article: Create a statement of the outcome of the Boards’ intentions of trail improvement which were denied by the city.

Read next month’s Agenda from the Time Line

New business: Annual Meeting date is decided as Feb 9th

Does anyone have potential board candidates? Currently ACC and CCC positions each have openings.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and Bill

The next board meeting will be held March 9, 2015 6:30 pm

at the home of Eileen and Ricky

The president motioned to adjourn the meeting and was seconded by Andy.

Meeting adjourned at 7:40pm.

Respectfully submitted,

George Fiedler

Treasurer

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

October 12, 2015

President Eileen Hockett called the meeting to order at 6:40 pm

in the home of Bill Mager.

Board members attending were Eileen Hockett , Bill Mager,

Rochelle Satterfield, Ricky, Hockett, Jeremiah Johnson, James Blackwell and George Fiedler.

The September minutes were motioned and seconded for approval by Rochelle and Bill.

Treasurer’s Report October12, 2015

Activity : dues deposits $0

Debits: D&O insurance was paid in July $1,0000

Check book balance as of September 12, 2015 $807.31

CD (12 mo) matures 02/11/16 present balance $5,613.68

Total assets $6,420.99

No expenses expected before the end of the year.

2015 dues un-paid 1x 15= $15.00

3rd notice with lien letter needs to be sent


SUTZ COLLIN
SUTZ THERESA 4365 S Whispering legal	4372 N Whispering Cir mailing

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Eileen.

Read this month’s Agenda from the Time Line

CCC report: CCC 2nd notices were sent by Jeremiah for trailer and campers in view after Labor Day. 1st notices were also sent to additional addresses received by homeowners.

Board discussed $20 as the daily fine.

ACC report: nothing new

Old Business:

The neighbor hood event is tabled until next spring.

Read next month’s Agenda from the Time Line

New business: Need to recruit new board members

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Rochelle and James.

The next board meeting will be held November 9, 2015 6:30 pm

at Bill’s house. 4347 Winding Cir.

The president motioned to adjourn the meeting and was seconded by Ricky and George.

Meeting adjourned at 7;53 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

September 14, 2015

President Eileen Hockett called the meeting to order at 6:35 pm

in the home of George Fiedler.

Board members attending were Eileen Hockett , Bill Mager,

Jeremiah Johnson and George Fiedler.

The June minutes were motioned and seconded for approval by Bill and Jeremiah.

Treasurer’s Report June 29, 2015

Activity : dues deposits $30.00

Debits: reimburse

stamps & address labels & folders $62.68

Check book balance as of June 25, 2015 $2,249.30

CD (12 mo) matures 02/11/16 present balance $5,606.72

Total assets $7,856.02

2015 dues un-paid 2x 15=$30.00

3rd notice with lien letters need to be sent



SUTZ THERESA 4365 S Whispering legal	4372 N Whispering Cir mailing

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Eileen.

Read this month’s Agenda from the Time Line

CCC report: CCC Issues and Concerns was received by Jeremiah for trailer and campers in view after Labor Day.

ACC report: 2775 N Murray re-shingle roof was approved 4416 Whispering Cir South Pergola and seasonal shade was approved.

Old Business:

The neighbor hood event is tabled until next spring.

Read next month’s Agenda from the Time Line

New business: Submit January newsletter articles. Investigate possible Bluffs signs

At the neighborhood entrances.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Jeremiah and George.

The next board meeting will be held October 12, 2015 6:30 pm

at Bill’s house. 4416 Whispering Cir S.

The president motioned to adjourn the meeting and was seconded by Bill and George.

Meeting adjourned at 8:00 pm.

Respectfully submitted,

George Fiedler

Secretary

BluffsHOA_LogoSmall

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

June 29, 2015

Vice President Bill Mager called the meeting to order at 6:10 pm

in the home of Andy Gilbert.

Board members attending were Rochelle Satterfield, Bill Mager,

Andy Gilbert, Jeremiah Johnson, James Blackwell and George Fiedler.

The May minutes were motioned and seconded for approval by Rochelle and Bill.

Treasurer’s Report May 11, 2015

Activity : dues deposits $136.50

Debits: reimbursements $75.28

Check book balance as of April 9, 2015 $2,281.79

CD (12 mo) matures 02/11/15 present balance $5,606.72

Total assets $7,888.51

2015 dues un-paid 3x 15=$45.00

3rd notice with lien letters need to be sent

WALTERS BRIAN / GIBSON ANGELA	4438 Winding Cir
LINEBAUGH DAVID & BEVERLY	2625 Whispering Ter
SUTZ THERESA 4365 S Whispering legal	4372 N Whispering Cir mailing

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and James.

Read this month’s Agenda from the Time Line

CCC report: no issues

ACC report: 4435 Whispering Cir Landscaping project is approved.

2845 Avondale Deck needs more neighbor approvals on the request form 4433 Whispering Cir Fence in back yard approved.

Old Business:

Mr Walker at 2765 Bermuda Cir wanting to place concrete filled poles near the street curb in front of his house will be advised that he needs to fill out an ACC form and submit a proposal/plan. Some members of the board prefer the idea of boulders instead of poles.

Read next month’s Agenda from the Time Line

New business: A community BBQ was discussed as proposed by Jeremiah.

A blurb will e included in the newsletter for feed back from the neighbors. Sept 20^th is the proposed date. When details are decided flyers can be delivered to each home with the information.

In announcement of the garage sale, 4 signs have been placed in the neighborhood reminding home owners to prepare for the event.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Jeremiah and Rochelle.

The next board meeting will be held August 10, 2015 6:30 pm

at Jeremiah’s house. 4347 Winding Cir

The vice president motioned to adjourn the meeting and was seconded by Andy & James.

Meeting adjourned at 7:56 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

May 11, 2015

Vice President Bill Mager called the meeting to order at 6:38pm

in the home of Rochelle.

Board members attending were Rochelle Satterfield, Bill Mager,

Andy Gilbert, Jeremiah Johnson, James Blackwell and George Fiedler.

The March minutes were motioned and seconded for approval by Jeremiah and Andy with the change of an address correction in the CCC report.

Treasurer’s Report May 11, 2015

Activity : dues deposits $136.50

Debits: reimbursements $75.28

Check book balance as of April 9, 2015 $2,281.79

CD (12 mo) matures 02/11/15 present balance $5,606.72

Total assets $7,888.51

2015 dues un-paid 3x 15= $45.00

3rd notice with lien letters need to be sent


LINEBAUGH DAVID & BEVERLY	2625 Whispering Ter
SUTZ THERESA 4365 S Whispering legal	4372 N Whispering Cir mailing

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Bill and James.

Read this month’s Agenda from the Time Line

CCC report: 4480 Avondale dr. is asking for approval of a 6’ cedar privacy fence on the East side of their property, to replace the existing chain link & wood frame fence. The home owner was advised to submit the ACC form and plan or drawing.

ACC report: The detached garage at 2740 Avondale Dr have been reviewed and approved the home owner notified.

Old Business:

Read next month’s Agenda from the Time Line

New business: The board unanimously voted to continue the maintenance and cleanup along Murray and S. Carefree. The budget is renewed at $500.00. Andy Gilbert is the contact for this project. A receipt for purchased materials and an outline of was done is required.

The Annual Garage Sale dates are August 7&8

In support of the garage sale, 4 signs will be purchased to be placed in the neighborhood reminding home owners to prepare for the event.

In addition "Announcement of Garage Sale to be in color on first page of newsletter".

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Rochelle and George

The next board meeting will be held June 29, 2015 6:00 pm

At Andy Gilbert’s place.

The Bill motioned to adjourn the meeting and was seconded by Andy

Meeting adjourned at 8:10 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

March 9, 2015

President Eileen Hockett called the meeting to order at 6:40pm

in the home of Eileen and Ricky.

Board members attending were: Eileen Hockett, Rochelle Satterfield, Bill Mager,

Andy Gilbert, Ricky Hockett, Jeremiah Johnson, James Blackwell and George Fiedler.

The February minutes were motioned and seconded for approval by Jeremiah and James with the no changes needed.

Treasurer’s Report March 9, 2015

Activity : dues deposits $60.00

Debits: reimbursements $38.25

Check book balance as of March 5, 2015 $2,220.18

CD (12 mo) matures 02/11/14 present balance $5,606.72

Total assets $7,826.90

2015 dues un-paid 13x 15=$195.00

1st notice late payment letters sent March 2nd 15 day response required

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Bill and Jeremiah.

Read this month’s Agenda from the Time Line

CCC report: A home owner at the annual meeting had verbally complained about all the trailers sill in view but has not sent in a written CCC concern. A fence at 4805 has been requested to be reviewed.

ACC report: The Pechecko garage and the back deck improvement at 2830 Avondale Dr have both been reviewed and approved.

Plans for a detached garage aat 2740 Avondale Dr have been submitted for approval.

Old Business: The Joseph trailer is now next to the garage which is good, but also needs a fence or gate to screen it from view. The drive way is being widened without a request. We’ll wait and see what happens.

Read next month’s Agenda from the Time Line

New business: Binder handout updates will be resumed next month.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Ricky and Rochelle

The next board meeting will be held May 11, 2015 6:30 pm

at the home of Rochelle Satterfield

The president motioned to adjourn the meeting and was seconded by Jeremiah

Meeting adjourned at 7:35 pm.

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association

Annual Members Meeting Agenda and Minutes

February 9, 2015

President Eileen Hockett called the meeting to order at 7:07 pm in Hiller Hall

at Holy Cross Church.

Board members attending were: Eileen Hockett, Jennifer Johnson, Bill Mager,

Andy Gilbert, Jeremiah Johnson and George Fiedler.

Twenty one general members were present.

The November minutes were reviewed, motioned and seconded for approval

by Eileen and member Roy Heald.

Treasurer’s Report

Activity : dues deposits Dec, Jan & Feb $1,830.00

Debits:

Check book balance as of February 8, 2015 $2,073.26

CD (12 mo) matures 02/11/14 present balance $5,592.72

Total assets $7,665.98

2015 dues un-paid at Feb 8^th 19x 15=$285.00

2 more than last year

One vacant property

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by members

Rochelle Satterfield and Holly Coco

Read this month’s Agenda from the Time Line

CCC report:Advisements were made on the detached garage location.

A member has complained about trailers that are still in view. She will formally inform the CCC committee on the addresses and demands the homeowners are contacted about it.

ACC report:There is presently the construction of a detached garage in review.

Initial plans were not approved for two necessary changes. Home owner is revising plans to satisfy the requirements.

Plans for a back patio cover and paving is also being review.

Old Business: The skate board complaints were addressed.

Read next month’s Agenda from the Time Line

New business:

George presented the proposed budget for 2015.

The members voted to incorporate it for this year by show of hands.

Eileen reviewed the boards multiple attempts to have the city allow the neighborhood to repair the walking trail, which was denied.

The proposed cell tower on the Racket Club was moved to a less visible location to due to neighborhood response and the board contacting the club owners and city planning officials.

Our Garage sale was again a success.

Voting ballots were assessed and all candidates are awarded their positions.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and member Chris Zwirlein

The next board meeting will be held March 9, 2015 6:30 pm

at the home of Eileen Hockett

The president motioned to adjourn the meeting and was seconded by Jeremiah

Meeting adjourned at 7:48 pm

Respectfully submitted,

George Fiedler

Secretary

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

November 17, 2014

President Eileen Hockett called the meeting to order at 6:45

in the home of George Fiedler

Board members attending were: Eileen Hockett, Ricky Hockett, Bill Mager,

Andy Gilbert, James Blackwell and George Fiedler

Guest Rochelle Satterfield a new homeowner, sat in to observe the meeting.

The September minutes were reviewed and motioned for approval by Bill, and seconded by Andy.

Treasurer’s Report November 17, 2014

Activity :

Debits: Reimburse cleanup project $300.00

Deposits: transfer fee one house sale $15.00

Dues paid $15.00

Check book balance as of September 19, 2014 $597.18

CD (12 mo) matures 02/11/15 present balance $5,592.72

Total assets $6,189.90

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

James and Ricky

CCC report: No actions at this time

ACC report: Nothing to report

Old Business: Ricky received two gift certificates from Rocco’s restaurant to present to the latest new homeowners in the neighborhood along with a welcome letter and copies of their covenants.

News letter article: Create a statement of the outcome of the Boards’ intentions of trail improvement which wer3e denied by the city.

Read next month’s Agenda from the Time Line

New business: Annual Meeting date is decided as Feb 9th

Does anyone have potential board candidates? Currently ACC and CCC positions each have openings.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and Bill

The next board meeting will be held March 9, 2015 6:30 pm

at the home of Eileen and Ricky

The president motioned to adjourn the meeting and was seconded by Andy.

Meeting adjourned at 7:40pm.

Respectfully submitted,

George Fiedler

Treasurer

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

September 22, 2014

President Eileen Hockett called the meeting to order at 6:35

in the home of Bill Mager

Board members attending were: Eileen Hockett, Bill Mager,

Andy Gilbert, James Blackwell and George Fiedler.

The July minutes were not available for review.

Treasurer’s Report September 22, 2014

Activity :

Debits: D&O Insurance $1,000.00

Reimburse printing covenants letter $29.32

Reimburse printing news letter $439.53

Reimburse Stamps newsletter $73.50

Reimburse Garage sale advertisement $130.25

Deposits: transfer fee one house sale $15.00

Dues paid $15.00

Check book balance as of September 19, 2014 $867.13

CD (12 mo) matures 02/11/15 present balance $5,592.72

Gained interest .53

Total assets $6,459.26

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Bill and Jack

Eileen reiterated that we need to start collecting January Newsletter articles,

and canvas the neighborhood for new Board Member candidates

CCC report: No actions at this time

ACC report: Fence at the Thordson back yard has fulfilled the neighbor approvals.

Fence behind Andy’s house has the request form submitted.

Old Business: The city has stated to Jeremiah that neither the city nor the HOA will be maintaining the trail system.

Perhaps we could send a letter to the city official making this decision/mayor/city council stating we are disappointed in the local support of our city for the concerned citizens willing to improve our neighborhood with our own initiate and the do nothing response of the city department leaving the city liable for possible injury to its’ populous using an unmaintained trail system which was initially built as part of this community to improve

the quality of life for it’s homeowners.

Read next month’s Agenda from the Time Line

New business: Garage sale signs have been retrieved. A couple signs are missing.

A $300 maintenance fee was paid to finish the year of clean-up along Murray and

S. Carefree

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and Bill

The next board meeting will be held November 17, 2014 6:30 pm

at the home of George Fiedler

The president motioned to adjourn the meeting and was seconded by Andy.

Meeting adjourned at 7:45pm.

Respectfully submitted,

George Fiedler

Treasurer

The Bluffs Homeowner’s Association Board Meeting

Date March, 28 2014

President Eileen Hockett called the meeting to order at time 640 pm

in the home of George Fiedler

Board members attending were: Eileen Hockett, Jenna Johnson, James Blackwell,

Bill Mager, Andy Gilbert, and George Fiedler.

The February 2014 minutes were motioned and seconded for approval by Ricky and Andy

with the change of no changes

Treasurer’s Report George presented the treasurer’s report.

Treasurer’s Report March 10, 2014

Activity : dues deposits $225.00

Debits: newsletter printing $51.05 Annual meeting supplies $7.98

Check book balance as of March 9, 2014 $2,141.47

CD (12 mo) matures 02/11/15 present balance $5,592.72

Total assets $7,734.19

Dues past due from the George resident paid $97.50

2014 dues un-paid 5 x 15=$75

One vacant property

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and Andy

CCC report:Jeremiah went to Underhills to discuss trailor in driveway. They were happy to move it and rolled it behind the fence the same day. Mr. Joseph moved his camper. A white trailer has been on the corner of Winding and Avondale. A formal complaint was made. Jeremiah will talk to resident to request they put the trailer where it can’t be seen.

ACC report:Homeowner made request to build on to garage. Mr. King said Bernardski had not stuccoed his addition yet. Ricky will address again after it warms up.

Old Business: Discussion about sending out the covenants to all homeowners. Discussed walking around to hand deliver vs. mailing to eliminate mailing costs. George consolidated covenants to a shorter version to hand out, about 6 pages.

Discussed open issue of trail maintenance. Jeremiah and Andy suggested working on making improvements to trail system to remove brush and improve path. Proposed a machine rental. Estimate for rental $350 for a small bobcat. Discussed costs and permissions required to obtain. HOA community project. How much material, timeframe to get it done, and at what cost? Jeremiah to do some research and report back. Look into tax exempt status to get a letter to buy materials tax free.

New business: Jeremiah suggested we get the street sweepers to come out to remove leaves and debris from Avondale.

Homeowners within 500 ft of Racquet Club received postcards giving them notice that ATT will be installing communication signal towers on top of the Racquet club. Homeowners had until February 28 to respond with concerns. Board wrote a letter to file a complaint. A number of homeowners filed complaints. Jenna called Mr. Dahl for an update and as of last Thursday, the project to put a box on top of the building was stopped due to the complaints. The antennas will be installed on the side of the Racquet club and painted the same color as the building. They will not be visible to the homeowners. Andy suggested we invite Mr. Dahl to come speak with any members of the HOA who have concerns. Jeremiah suggested we talk to the Racquet club to use their facility to invite the HOA members to set up a meeting concerning their communication being installed on their site. Jeremiah will contact Mr. Dahl and the Racquet club to look into scheduling a meeting at the Racquet club with HOA members, Mr. Dahl, the Racquet club and their communication company.

George spoke on the importance of using our board member books during the meeting.

RE: CONO - info was sent to Roy. Application was submitted and payment. Roy will attend this month's meeting on 3/14.

Timeline: March: Nonprofit status is done. Tax return is done. 2^nd dues letter was sent. Andy will hand deliver the 4 letters to the homeowners who are not current on dues. April: lien assessments. Review dispute resolution policies.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held Monday, April 14, , 2014 6:30 pm

at the home of Andy Gilbert, 2629 Avondale Drive

Meeting adjourned at 8:07 pm.

Respectfully submitted,

Jenna Johnson

Secretary

The Bluffs Homeowner’s Association Annual Board Meeting

Date Tuesday, February 11 2014

President Eileen Hockett called the meeting to order at 7:12 pm

in Holy Cross Lutheran Church, 4125 Constitution Ave, Colorado Springs

Board members attending were: Eileen Hockett, Jenna Johnson, Jeremiah Johnson, Bill Mager, Andy Gilbert, Ricky Hockett and George Fiedler.

The January 2014 minutes were motioned and seconded for approval by John King and Roy Heald

with no changes

Treasurer’s Report George read the treasurer’s report.

Treasurer’s Report February 11, 2014

Activity : dues deposits $240.00

Debits: Check imaging fee $5.00

Check book balance as of February 2, 2014 $1860.5

Total assets $7,848.85

Dues past due from 1 home

George 2009 thru 2014 $99

(lien letter 2nd time)

Dues received $1755.00

2014 dues un-paid at Feb 2nd 17 x 15=$255.00

One vacant property

136 member property owners

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Andy Gilbert and Roy Heald

CCC report: Andy presented the CCC report. Report motion to approve by Roy Heald and 2nd by George

ACC report: Dawn resigned from her position as ACC chair and from the board. ACC report motion to approve by Roy Heald and 2nd by George Fiedler

Old Business: Results of the ballots were reported. Eileen Hocket, President. Bill Mager, Vice President. George Fiedler, Treasurer. Jeremiah Johnson, CCC Chair. Andy Gilbert, CCC. Ricky Hockett, ACC Chair. James Blackwell, ACC. Jenna Johnson, Secretary. One position open on both ACC and CCC.

Other Comments: The city sent an email to get feedback for trails and improvements. Eileen suggested to follow up with them to find out about results of the email survey. Discussed City maintaining trails and streets, i.e. potholes. No updates on the boy scouts helping with the trail maintenance. Jeremiah made the suggestion to rent equipment to maintain trails if boy scouts cannot participate to help. A discussion took place on covenants regarding vehicles that are violations and resolving problems by discussing with neighbor versus going to HOA. George Suggested doing a copy of the covenants for all the homes. Opposed by member due to cost vs. benefit. George suggested writing a short letter with just the main points to highlight repeat problems in the neighborhood. Eileen reported a neighbor complained of a dangerous sidewalk due to a tree root lifting up the cement.

New business: New business items included discussion about internet web page and a request for suggestions for improvement. No suggestions were brought up. A welcoming committee was established. The Johnsons have volunteered to head up the committee. The board is looking for volunteers for CONO meetings. Roy Heald volunteered for CONO position. Concerned about storm waters and the people at the bottom of the hill who have the problem with the runoff. People of the community need to start the effort to get support from city.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held March 10 , 2014 6:30 pm

at the home of George Fiedler, 4440 Whispering Circle N.

Meeting adjourned at 8:00 pm.

Respectfully submitted,

Jenna Johnson

Secretary

The Bluffs Homeowner’s Association Board Meeting

January13, 2014

President Eileen Hockett called the meeting to order at 6:30 pm

in the home of the Johnson family.

Board members attending were: Eileen Hockett, Jenna Johnson, Ricky Hockett,

Bill Mager, Andy Gilbert, Jeremiah Johnson and George Fiedler

Mr. James Blackwell attended as a guest of Andy Gilbert. James has volunteered to be a candidate for the Architectural Control Committee position in the next election. He attended our meeting to get acquainted with the current board members and to observe the board meeting process.

The November 18th minutes were motioned and seconded for approval as written by George and Jeremiah.

Treasurer’s Report January 13, 2014

Activity : dues & transfer fee deposits $1,455.00

Debits: Check imaging fees $10.00 Holy Cross facility fee ($75 refundable) $125.00

Newsletter stamps& seals $73.00

Dues Invoice envelopes, Postage $119.40

Transfer from CD $399.87

Check book balance as of January 7, 2013 $1,530.50

CD (12 mo) matures 02/11/13 present balance $5,988.35

Total assets $7,518.85

Dues past due from 1 home

George 2009 thru 2013 $81

(lien letter 2nd time)

2014 dues un-paid at Jan 7th 43 x 15=$645

Respectfully Submitted,

George Fiedler

Treasurer / Secretary

Treasurer’s report was motioned and seconded for acceptance by Jenna and Ricky.

Read this month’s agenda from the Time Line

CCC report: A large utility trailer is being parked in the yard at 2835 Avondale Dr

Jeremiah will visit with the homeowner before issuing a FIRST NOTICE of noncompliance.

ACC report: Nothing new.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Bill and Jeremiah.

Old Business:

The city will be performing an inspection and trimming of city trees blocking any sidewalks and street signs.

Read next month’s agenda from the Time Line

New business: Newsletters edits are almost complete and will be mailed this week.

Eileen suggested that Jeremiah should be the Chair of the CCC since Andy is frequently out of town. All agreed.

Review that decisions, correspondence and process follow the "Dispute Resolution and Responsible Governance Policies".

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The next board meeting will be held March 10th, 2014 6:30 pm

at the home of George Fiedler.

Motion was made by the president to adjourn the meeting and was seconded by Ricky.

Meeting adjourned at 7:40 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

November 18, 2013

President Eileen Hockett called the meeting to order at 7:05 pm

in the home of Bill Mager.

Board members attending were: Eileen Hockett, Jenna Johnson, Ricky Hockett,

Bill Mager, Andy Gilbert, Jeremiah Johnson and George Fiedler

The September 9^th and Special Members’ Meeting of September 30^th minutes were motioned and seconded for approval as written by Eileen and Jeremiah.

Treasurer’s Report November 18, 2013

Activity : dues & transfer fee deposits $15.00

Debits: Check imaging fee $5.00 Maintenance fee $400.00

Special Meeting printing $154.61

Postage $92.40

Over Draft $30.00

Check book balance as of November 13, 2013 $2.18

CD (12 mo) matures 02/11/13 present balance $5,988.35

Total assets $5,990.53

Dues owed from 1 home

George 2009 thru 2013 $81

(lien letter 2nd time)

Respectfully Submitted,

George Fiedler

Treasurer

Treasurer’s report was motioned and seconded for acceptance by Bill and Jenna.

CCC report: Nothing new.

The clothes line complaint has been resolved by the Darlings presenting

Colorado House Bill 08-1270 Section 1 on Unreasonable restrictions of renewable energy effectively voiding restrictive covenants for energy efficiency measures including retractable clotheslines.

ACC report: Nothing new.

Jeremiah will look into city code for trees and bushes restricting access to sidewalks.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by George and Jeremiah.

Old Business:

September 30^th minutes of the “Special meeting of the Members” were reviewed and accepted.

New business: A board resolution was signed by Eileen to withdraw $400.00

from the CD and be deposited into the check book for working capital.

Andy is investigating an offer from a Scout troop to repair the walking trail along the edge of our neighborhood as a community project.

The Johnsons will head up our need to develop a

“Welcome new neighbor” packet.

Annual meeting to be 7:pm February 11, 2014 set-up time 6:30

at Holy Cross Lutheran Church

The next board meeting will be held January 13, 2013 6:30 pm

at the home of Dawn or Jenna to be determined.

Motion was seconded by Ricky to adjourn the meeting.

Meeting adjourned at 9:17 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

Date September 30 2013

President Eileen Hockett called the meeting to order at time 6:59 pm

in the home of name Andy Gilbert

Board members attending were: Eileen Hockett, , Dawn Burns, Jenna Johnson,

Jeremiah Johnson Bill Mager, Andy Gilbert, Ricky Hockett and George
Fiedler.

The last month minutes
were motioned and seconded for approval by
name and name

ith the change of changes

Treasurer’s Report
insert new report

Treasurers’ report was motioned and seconded for
acceptance by

name and name

CCC report:

ACC report:

Old Business:

New business: Special meeting called with HOA members
present to review new HOA dispute resolution policy and responsible governance
policies. 11 homeowners attended. Phil Rose presented a letter to Board with
concerns regarding the new dispute resolution policy and responsible governance
policies. Board will review the letter. Discussed clothes line issue with Trent
homeowner from 4443 Whispering Circle North. Trent agreed to address issue with
neighbor who complained about the clothesline.

The board motioned and seconded to unanimously approve all
actions and activities of the ACC and CCC committees.

The next board
meeting will be held date November 18 , 2013
7:15 pm

at the home of name and address Bill Mager, 4416
Whispering Circle South

Meeting adjourned at time pm.

Respectfully submitted,

Jenna Johnson

ACC

Notes from September 30 Special Meeting:

Eileen introduced the new policies and procedures that
attorney wrote up

Highlights:

From the date of notice of non-compliance, homeowner has 15
days

Timeline for HOA to respond if party requests hearing

$50 each day to impose a fine

Phil: wants to discuss other concerns later in the meeting

Review section on conflict of interest

Board meetings are open and are posted on the board website

Comments: Vivian Patton – I think it’s excellent

Andy: update to current regulations is the right thing to do

Trent: how do we pay for the attorney?

Eileen: hoa fees

Phil Rose: lots of comments – to leave a letter with
comments. Problems with resolution as it’s currently written, why HOA did not
contact homeowners prior to contacting a lawyer? Role as president of HOA. What
funds pay for legal fees? What amount? Suggest using local talent. Took 9
months. How are they [new policies] being incorporated in the HOA bylaws?
Bylaws on record with county clerk. Lawyer’s documents too difficult to
understand for the average homeowner. Too long. Need to be re-written to
include in bylaws. No process for appealing the decision to seek resolution of
larger issues. Current bylaws do not spell out…

Phil suggests getting the approval in writing. HOA to go to
individuals and say here is what we are doing. Someway to communicate the
documents to the homeowners. Make an addendum to the bylaws and go to the
county clerk to include the additional documents to make it easier for the
homeowner to understand.

Vivian, Trent, and Phil suggest we enter these new policies
on record with the bylaws in county clerk

Jeremiah will make new policies electronic and post on
website.

Phil suggests we provide an interpretation of the policies
to homeowners

Nikki noticing the changes to the community and more rentals
coming in. parking issues, storing things in garages for business purposes,
trucks in the street, trailer, etc.

Vivian: Homeowner is still responsible [for rentals]

Homeowner says: Mr. Joseph’s Work truck was blocking
sidewalk on the walk this morning

Vivian: the problem comes from letting this kind of thing go
if taken to court.

Phil would be glad to be part of a committee that re-writes
the new policies in an easy-to-understand format

Trent: ask lawyer does it make sense to file it with the
bylaws?

Discussion led to hypothetical law suits, chicken coups

Ryan: wants to make sure that we make its respectful among
neighbors

7:52 pm attendees started leaving

Trent 4443 whispering circle south

Clothes Dryer- Had a complaint from neighbor regarding
clothes line. Trent is seeking
permission to use clothes dryer in back yard that is fully removable and they
take it down when not in use for many reason.
The primary reason they like using it is that they enjoy the way the
clothes feel and smell.

Board discussed alternate options for placement and timing
if using clothes dryer.

Board discussed merit of covenant not allowing clothes lines

Resolution is that Andy will meet with Trent and Joe to try
and resolve the issue between neighbors prior to a board decision.

Jenna Johnson

The Bluffs Homeowner’s Association Board Meeting

September 9, 2013

President Eileen Hockett called the meeting to order at 7:20 pm

in the home of Dawn Burns.

Board members attending were: Eileen Hockett, Dawn Burns,

Ricky Hockett, Bill Mager, Andy Gilbert and George Fiedler

The June, July and August minutes were motioned and seconded for approval

by Andy and Ricky.

Treasurer’s Report

September 9, 2013

Activity : dues & transfer fee deposits $0.00

Debits: Check imaging fee July & August $10.00 Legal Fee $1,616.46

Maintenance fee $300.00

Reimbursements $183.44

(Newsletter printing and garage sale expenses)

Check book balance as of September 7, 2013 < $150.61>

CD (12 mo) matures 02/11/13 present balance $6,785.78

Total assets $6,635.17

Dues owed from 1 home

Mark George 2009 thru 2013 $81

(lien letter 2nd time)

Respectfully Submitted,

George Fiedler

Treasurer

Treasurer’s report was motioned and seconded for acceptance by Bill and Dawn.

CCC report:

A clothes line is objected to by a neighbor. Filling 3 designates that clothes lines are prohibited.

ACC report:

Andy will mail standard letters to addresses with trailers in non-compliance

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

Old Business:

"Special meeting of the Members" will be held at the Gilbert residence on September 30, at 7:00 PM to discuss the proposed Procedural Documents. Informational letters and copies of the Dispute Resolution Policy and Responsible Governance Policy will be mailed to all member addresses.

New business:

A board resolution was signed by Eileen to withdraw $800.00

from the CD and be deposited into the check book for working capital.

Effective date of Sept 9, for the Responsible Governance Policy was determined by the board.

The next board meeting will be held November 18, 2013 7:15 pm

at the home of Bill Mager

Motion was seconded by Dawn to adjourn the meeting.

Meeting adjourned at 8:15 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

July 15, 2013

President Eileen Hockett called the meeting to order at 7:05
pm

in the home of Jenna and Jeremiah Johnson.

Board members attending were: Eileen
Hockett, Jenna Johnson, Dawn Burns,

Ricky Hockett, Andy Gilbert, Jeremiah Johnson, Bill Mager and George Fiedler

Attorney Debra Eiland attended at the board’s request to
address the options available to enforce covenants in non compliant situations.

The board unanimously
voted to hire Mrs. Eiland to:

A)
Draw-up a fines policy to be levied to non compliant
homeowners.

B)
Design a lien template and procedure to be used when
fines are not effective.

C)
Provide an
“Alternative Dispute Resolution Policy”

D)
Provide a “Responsible Governance Policy”

C&D are required under recent
government regulations for Home Owners Associations.

The June minutes were tabled in the interest of time and
until the board members

are able to review
them.

Treasurer’s
Report July 15, 2013

Activity : dues
& transfer fee deposits $30.00

Debits:         Check
imaging fee                                                $5.00                                                        D&O insurance
payment                                $1,000.00

Stamps
for news letter $69.00

Check book balance as of
July 14, 2013
$1,866.29

(12 mo) matures
02/11/13 present balance $6,785.78

Total
assets $8,652.07

Dues owed from 3 homes for 2012 & 2013

Wilson $33

Tucker $33

George 2009 thru 2013 $81

(lien letter 2nd time)

$147.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for
acceptance by

Andy and Ricky.

CCC report:

Deck
rebuild with building permit was approved

ACC report: Rock and bark landscaping request was
approved.

Old Business: Again
the Avondale camper will need to be addressed by Labor day.

The
Bednarsky pole is still in question as to covenant compliance.

New business: The
D&O insurance has been renewed.

Attorney
Debra Eiland attended at the board’s request, and has been hired to

draw-up a
proposed Fine Policy to be utilized as a covenance compliance tool.

As well as
an “Alternate Dispute Resolution” policy

“Responsible
Governance” policy and a

“Lien
Template and Procedure”

The board motioned and seconded to unanimously approve all
actions and activities of the ACC and CCC committees.

The next board
meeting will be held August 29, 2013
7:15 pm

at the home of Dawn
Burns

Motion was seconded by Dawn to adjourn the meeting.

Meeting adjourned at 9:35
pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

June 17, 2013

President Eileen Hockett called the meeting to order at 7:25
pm

in the home of George Fiedler.

Board members attending were: Eileen
Hockett, Jenna Johnson,

Ricky Hockett, Andy Gilbert, Jeremiah Johnson, and George Fiedler

The March minutes were motioned and seconded for approval by
Jeremiah and Ricky as recorded with no changes.

Treasurer’s Report June 17, 2013

Activity : dues
& transfer fee deposits $300.00

Debits: Check
imaging fee Mar/Apr/May $15.00

Check book balance as of
June 14, 2013 $2,910.29

CD (12 mo)
matures 02/11/13 present balance $6,785.78

Total
assets $9,696.07

Dues owed from 4 homes for 2012 & 2013

Wilson $33

Tucker $33

George 2009 thru 2013 $81

(lien letter 2nd time)

Linebaugh $33 $180.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for
acceptance by

Andy and Ricky.

CCC report: The residence on Avondale refuses to move his
camper from view.

A
neighbor has been complaining repeatedly.

Deck
rebuild with building permit was approved

ACC report: Shed request was reminded that the building
materials are to match the house.

Old Business: Again
the Avondale camper will need to be addressed by Labor day.

New business: The
D&O insurance will be quoted for renewal.

An
HOA lawyer has been contacted. A meeting date will be determined to discuss legal options
for upholding the covenants.

The board motioned and seconded to unanimously approve all
actions and activities of the ACC and CCC committees.

The next board
meeting will be held July 15, 2013
7:15 pm

at the home of Jenna
and Jeremiah Johnson

Motion was seconded by Dawn to adjourn the meeting.

Meeting adjourned at 8:55
pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

March 18, 2013

President Eileen Hockett called the meeting to order at 7:20
pm

in her home.

Board members attending were: Eileen
Hockett, Dawn Burns, Bill Mager,

Jenna Johnson, Jeremiah Johnson, and George Fiedler

The February minutes were motioned and seconded for approval
by Dawn and Bill as recorded with no changes.

Treasurer’s
Report March 18, 2013

Activity : dues
& transfer fee deposits $210.00

Debits: Check
imaging fee $5.00 Printing $22.46

Check book balance as of
March 13, 2013 $2,760.29

CD (12 mo)
matures 02/11/13 present balance $6,783.30

Total
assets $9,543.59

Dues owed from 3 homes for 2012 & 2013

Wilson $33

Tucker $33

George 2009 thru 2013 $81 $147.00

(lien letter 2nd time)

Dues owed from 12 homes for 2013 @ $15
$180.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance
by

Jenna and Jeremiah.

CCC report: The residence on Avondale refuses to move his
camper from view.

A
neighbor has been complaining repeatedly.

The CCC committee has not yet made a determination on what
actions to take in this matter. The CONO contact has not been made at this
time, and is the reason steps have not been taken to confront this situation.

A flag pole in Winding Cir was erected and then approval
requested and

Subsequently approved by CCC.

ACC report: Shed information was provided to an additional
request.

With
city guidelines pertaining to size and locations. - Dawn Burns

Plans have been requested for ACC and CCC
review.

Old Business: The
check book signature card is to be revised per current board members.

Revised information
binders were distributed to the board members.

New business: The
annual garage sale dates have been selected as

August
2^nd & 3^rd
9:am to 3:pm

Bill Mager presented information to the board as a request
of Mr Joe Joseph pertaining to

The “Neighborhood and Buisness Watch” groups. After
discussion it was agreed to include some information in the August Newsletter.

It is unclear at this time if this program is different from
the previously established Neighborhood Watch Program.

The board motioned and seconded to unanimously approve all
actions and activities of the ACC and CCC committees.

The next board
meeting will be held June 17, 2013
7:15 pm

at the home of George
Fiedler 4440
N Whispering Cir.

Motion was seconded by Dawn to adjourn the meeting.

Meeting adjourned at 8:45
pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Annual Members’ Meeting

Monday February 11, 2013 7:00 pm

Holy Cross Lutheran Church

Murray and Constitution

Minutes:

President Eileen Hockett called the meeting to order at 7:10 pm

Board members attending were: Eileen Hockett, Bill Mager, Andy Gilbert

Ricky Hockett, and George Fiedler

In addition 17 members and spouses were in attendance.

Eileen welcomed all attending and reviewed accomplishments and recognized achievements for the past year.

George presented the proposed budget for 2013, and outlined the current

treasurers’ report. After fielding questions, new attending members were recognized: The Johnson and Collins families.

Treasurer’s Report February 11, 2013

Activity : dues & transfer fee deposits $1,621.50

Debits: Holy Cross Church Facility Fee $50.00

Refundable Security deposit $75.00

Check imaging fee $5.00 Printing and postage $253.93

IT assistance $70.00

Check book balance as of February 6, 2013 $2,352.75

CD (12 mo) matures 02/11/13 present balance $6,779.88

Total assets $9,132.63

Dues owed from 4 homes for 2012 @ $15 $110.00

Dues owed from 34 homes for 2013 @ $15 $510.0

Member Frank Schmidt public accountant reported on reviewing the HOA financials,

stating that all records appear to be in order.

Frank has provided his services for the past few years.

The Treasurers’ report was motioned and seconded for acceptance by

John King and Bill Mager.

CCC report: Andy Gilbert chairperson talked about visiting with people one to one when issues arise. Dealing with each other in a neighborly fashion.

Understanding how others’ concerns interact with our own needs.

Andy also enjoys the responsibility he has taken on with the street side maintenance along the West and north sides of our neighborhood.

ACC report: No new requests reported this month.

A call for approve of all actions and activities of the ACC and CCC committees was motioned by John King and seconded by Jeremiah Johnson.

Old Business: Name tags were again suggested as a good idea for our next meeting.

New business: The following ideas were discussed

Internet web page ~ Any suggestions

Members email contacts

Looking for volunteers ~ CONO meetings

( Council of Neighbors & Organizations)

Welcome committee

Newsletter editor

Nominating committee

Eileen presented values and reasons to sustain our HOA and thanked all those that

participate.

A final call for ballots was made and the new candidates were introduced.

Jennifer Johnson and Jeremiah Johnson ACC and CCC respectively.

The Ballot results were tallied by George Fiedler and announced that all new and continuing candidates were elected.

The meeting was adjourned at 7:58 pm by motion of Ricky Hockett and

second by Andy Gilbert.

Some visiting and sharing time was spent before cleaning up and exiting the facility.

Per January’s minutes:

The next board meeting will be held March 18, 2013 7:15 pm

at the home of Eileen Hockett 4346 Winding Cir

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

January 21, 2013

President Eileen Hockett called the meeting to order at 7:25 pm

in the home of George Fiedler.

Board members attending were: Eileen Hockett, Dawn Burns, Paula Roberts

Jon Roberts, Ricky Hockett, and George Fiedler

The October minutes were motioned and seconded for approval by Jon and Ricky as recorded with no changes.

Treasurer’s Report January 21, 2013

Activity : dues & transfer fee deposits $15.00

Debits: Holy Cross Church Facility Fee $50.00

Refundable Security deposit $75.00

Check imaging fee $5.00

Check book balance as of January 6, 2013 $1,165.18

CD (12 mo) matures 02/11/13 present balance $6,773.05

Total assets $7,938.23

Dues owed from 4 homes for 2012 @ $15 $60.00

Respectfully Submitted,

George Fiedler

Treasurer

Proposed budget for 2013 was presented.

Treasurers’ report was motioned and seconded for acceptance by

Paula Roberts and Dawn Burns

CCC report: Shed information will again be provided to an additional request.

With city guidelines pertaining to size and locations.

A residence on Avondale refuses to move his camper from view.

A neighbor has been complaining repeatedly.

An Avondale home owner has complained (is alarmed) about the tall poles erected in an adjacent back yard on Whispering Cir N.

The poles are used to hang a pick-up type camper for storage.

The CCC committee will seek professional advice on these situations from the CONO organization before any further action is taken.

ACC report: no new requests this month - Dawn Burns

Old Business: Any chicken coops or sheds must comply with city codes for size and location of out buildings, and covenant compliance for keeping animals which are not allowed in filing no.2. Plans must be presented to the ACC and CCC for review.

The covenants uniformity review is tabled until further consideration.

New business: The 2013 proposed budget was unanimously accepted for presentation at the Annual Members Meeting.

The greeting/ refreshment table will need to be set up at 6:30 before the annual meeting.

George Fiedler requested to hire assistance in updating mail-merge for printing mailing labels from the members Excel roster. One hr @ $70

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held March 18, 2013 7:15 pm

at the home of Eileen Hockett 4346 Winding Cir

Meeting adjourned at 8:40 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

October 15, 2012

President Eileen Hockett called the meeting to order at 7:20 pm

in the home of Dawn Burns.

Board members attending were: Eileen Hockett, Dawn Burns, Paula Roberts

Andy Gilbert, Ricky Hockett, and George Fiedler

The August minutes were motioned and seconded for approval by Andy Gilbert and Ricky Hockett, as recorded with no changes.

Treasurer’s Report October 15, 2012

Activity : dues & transfer fee deposits $15

Debits: Printing and supplies for newsletters $215.73

Check book balance as of October 5, 2012 $1,450.18

CD (12 mo) matures 02/11/13 present balance $6,773.05

Total assets $8,223.23

Dues owed from 5 homes for 2012 @ $15 $75.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Paula Roberts and Dawn Burns

CCC report: Andy provided shed information to a new neighbor. He will be sending a letter to a residence on Avondale

Pertaining to storing their camper from view. A fellow neighbor has been complaining.

An Avondale home owner has complained (is alarmed) about two large / tall poles erected in an adjacent back yard on Whispering Cir N.

ACC report: multiple roofing requests were approved - Dawn Burns

Old Business: The board discussed that chicken coops are not allowed in filing #2 per the covenant as reviewed by Paula Roberts.

The city has marked trees along S. Carefree. Perhaps they will remove them.

Late dues letters should be sent again to five households.

New business: Perhaps the covenants should be amended and unify filings 1,2,3

So that they will all have the same requirements. What process is required

according to the by-laws?

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The Annual Members Meeting date is set as Tuesday February 12, 2013

Holy Cross Church at 7:00 pm

The next board meeting will be held January 21, 2013 7:15 pm

at the home of George Fiedler 4440 N. Whispering Cir

Meeting adjourned at 8:45 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

August 20, 2012

President Eileen Hockett called the meeting to order at 7:20 pm

in the home of Bill Mager.

Board members attending were: Eileen Hockett, Dawn Burns

Bill Mager, Andy Gilbert, Ricky Hockett, and George Fiedler

The June minutes were motioned and seconded for approval by Dawn Burns and Bill Mager as recorded with no changes.

Treasurer’s Report August 20, 2012

Activity : dues & transfer fee deposits $91

Debits: Schafer Agency D&O ins. $1000.00 Postage & envelopes for misc letters $13.58

Check book balance as of August 10, 2012 $1,660.91

CD (12 mo) matures 02/11/13 interest paid this quarter $3.41

balance 6,773.05

Total assets $8,433.96

Dues owed from 5 homes for 2012 @ $15 $75.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Andy Gilbert and Dawn Burns

CCC report: NO reports or issues

ACC report: multiple roofing requests were approved - Jon Roberts and Dawn Burns

Old Business: The Annual Garage Sale was deemed success.

Neighborhood curbs and side walks may be eligible to be replaced by the city in an new program. Requirements include a severe level of safety concern and the home owner paying one half the cost.

New business: Final overdue assessments letters to be created and mailed. Andy Gilbert will be meeting with the city regarding city tree removal

on S. Carefree.

Two homeowners are investigating the possibility of having a chicken coop on their property. What is the city code and neighborhood covenant stance?

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held October 15, 2012 7:15 pm

at the home of Dawn Burns 2715 Bermuda Cir

Meeting adjourned at 8:35 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

June 18, 2012

President Eileen Hockett called the meeting to order at 8:10 pm

in the home of Dawn Burns.

Board members attending were: Eileen Hockett, Paula Roberts, Dawn Burns

Bill Mager, Jon Roberts, Andy Gilbert, Ricky Hockett

Preceding the meeting was a presentation requested by Holly Coco and a roofing company representative called “The Firm”. We did listen to their presentation, however, it was decided that we could not refer any company to any HOA member.

The May minutes were motioned and seconded for approval by Dawn Burns d Bill Mager as recorded with no changes.

Treasurer’s Report June7, 2012

Activity : dues deposits $17

Debits: Mailing labels and seals $17.53 Postage for news letters $90.00

Murray / S. Carefree maintenance $250.00

Check book balance as of June7, 2012 $2,583.49

CD (12 mo) matures 02/11/13 interest paid this quarter $3.34

balance 6,769.71

Total assets $9,353.20

Dues owed from 1 home for 2011 @ $15 $15.00

Dues owed from 9 homes for 2012 @ $15 $135.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Andy Gilbert and Paula Roberts

CCC report: NO reports or issues

ACC report: 2 roofing forms to be approved - Jon Roberts and Dawn Burns

Old Business: Insurance to be discussed next meeting when George is present; we discussed that Jon had gotten the email addresses set up and they are working okay and they are posted on the website; Paula is going to set up a link on Facebook

New business: Discussed types of roofs that would be approved. – Jon said we should develop roofing standards and provide guidelines. We decided that since the shake shingles are no longer available and after reviewing the board motions of years past that the standard would be “Minimum 30 year warranty and be a natural color that resembles the cedar shake, standard architectural or blends with brick.” Pretty much anything is okay as long as the neighbors approve. It was decided since there will be so many approvals required that any two board members could sign the forms and return them.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held August 20, 2012 7:15 pm

at the home of Bill Mager 4416 N Whispering Circle South

Meeting adjourned at 9:20 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

May 21, 2012

President Eileen Hockett called the meeting to order at 7:20 pm in her home.

Board members attending were: Eileen Hockett, Ricky Hockett, Paula Roberts,

Dawn Burns, Bill Mager, Jon Roberts and George Fiedler.

The March minutes were reviewed motioned and seconded for approval as written by Dawn and Bill.

Treasurer’s Report May 21, 2012

Activity : dues deposits $585

Debits: Board member binder printing $22.03 postage & printing late dues notices $48.68

Check book balance as of May 18, 2012 $2,924.02

CD (12 mo) matures 02/11/13 interest paid this quarter $3.34

balance 6,769.71

Total assets $9,693.73

Dues owed from 1 home for 2011 @ $15 $15.00

Dues owed from 8 homes for 2012 @ $15 $120.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by Dawn and Jon.

CCC report: Paula reported that has been no activity for the month.

ACC report: Jon Roberts relayed that there was one request for a 4 ft fence which was approved.

Old Business: Graffiti at the corner of S Carefree and Avondale was painted over

by the city

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees. 1^st motion Eileen 2^nd motion George Fiedler

New business: The furniture and household items in the yard at the eviction location on Avondale Dr was cleaned up by the bank.

George will have the D&O insurance quoted for renewal.

Phil Rose requested that the HOA look into discounted trash service. Eileen will ask him to follow up the idea.

The Garage Sale date s have been determined to be August 3&4

Andy B will take care of the signs again this year.

We will need to advertize the sale in the Gazette and Thrifty Nickel.

The news letter needs to be assembled.

The next board meeting to be determined.

Meeting adjourned at 8:05 pm

Respectfully submitted,

George Fiedler

Treasurer / Secretary

March 19, 2012

President Eileen Hockett called the meeting to order at 7:20 pm in the home

of George Fiedler.

Board members attending were: Eileen Hockett, Paula Roberts, Dawn Burns,

Bill Mager, Jon Roberts and George Fiedler.

The February minutes were reviewed motioned and seconded for approval as written by Bill and Jon.

Treasurer’s Report March 19, 2012

Activity : dues deposits $195

Debits: annual meeting printing $4.13 reimburse postage, printing, chocolate $189.60

Check book balance as of March 19, 2012 $2,409.73

CD (12 mo) matures 02/11/13 interest paid this quarter $28.70

balance 6,762.89

Total assets $9,172.62

Dues owed from 1 home for 2011 @ $15 $15.00

Dues owed from 50 homes for 2012 @ $15 $750.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by Dawn and Jon.

CCC report: Paula reported that has been no activity for the month.

ACC report: Jon Roberts relayed that there was one request for xeriscapeing to be updated and one driveway to be repaved.

Old Business: George passed out updated information for the board members binders.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees. 1^st motion Eileen 2^nd motion George Fiedler

New business: Graffiti was reported to and painted over by the city.

Late dues notice letters are to be mailed to homeowners in the rears.

April will not host a board meeting.

The next board meeting will be held May 21st, 2012 7:15 pm

at the home of Eileen Hockett.

Meeting adjourned at 8:00 pm

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association

Annual Members and Board of Directors’ Meeting

February 21, 2012

President Holly Coco welcomed the attending neighborhood members and called the meeting to order at 7:12 pm at Holy Cross Church in the Hiller Hall meeting room.

She went on to introduce the current and imminent new board members. Additionally past board members and new neighbors were also highlighted.

Board members attending were: Holly Coco, Eileen Hockett, Paula Roberts,

Jon Roberts, Andy Braunstein, Bill Mager, Andy Gilbert and George Fiedler.

Accomplishments for the past year were recognized such as monetary donations to the Girl Scout Trail Improvement Project, additional Neighborhood Watch signs and maintenance of the sidewalks along Murray and S. Carefree.

Support efforts were detailed for “No Outlet” signs pursued by Andy Braunstein

along with the city sanding more of our streets and intersections in snowy weather.

The Bluffs HOA garage sale was a success this past summer.

The January minutes were reviewed with the members, motioned and seconded for approval as written by Bill Mager and Andy Gilbert.

Treasurer’s Report

Activity : Dues Deposits $960.00

Debits: Holy Cross Church facility fee $50.00

Check book balance as of January 3, 2012 $2,408.46

CD (12 mo) matures 02/11/13 2/6/12 balance $6,762.89

Total assets $9,171.35

Dues owed from 1 home for 2011 @ $15 $ 15.00

Dues owed from 60 homes for 2012 @ $15 $ 900.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report and the 2012 Budget were reviewed with the members then motioned and seconded for acceptance.

CCC report: Bill Mager reported that has been no activity for the month and was generally a quiet year.

ACC report: Jon Roberts relayed to the group that there was one request for landscaping to be updated.

Old Business: Andy Braunstein thanked Holly Coco for her compassionate service as president of the Board of Directors. Complementing her on the dedication and whole heartedness in her dealings with our neighbors.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees. 1^st motion Andy Braunstein 2^nd motion George Fiedler

Final call for voting ballots.

New business: George relayed that the association taxes have been filed, in addition to the Non Profit status renewal and an annual review of our financial records.

Neighbors of the vacant lot on Whispering Cir N asked for board support in contacting

the property owner. A request will be made for control of the weeds on that property during this coming growing season.

Ballot results: it was a landslide! All candidates on the ballot were elected into office.

The 2012 Bluffs’ Board of Directors

Eileen Hockett ~President Bill Mager ~Vice President

George Fiedler ~Treasurer/Secretary

Jon Roberts ~ACC chair Juli Cox Dawn Burns

Andy Gilbert ~CCC chair Paula Roberts Ricky Hockett

President elect Eileen Hockett addressed the assembly noting some of the attributes of our neighborhood. She is available for contact during the day, and looks forward to continuing her participation on the board in her new position.

The next board meeting will be held March 19th, 2012 7:15 pm

at the home of George Fiedler .

Meeting adjourned at 8:15 pm

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

January 17, 2012

President Holly Coco called the meeting to order at 7:22 pm

in the home of Andy Braunstein.

Board members attending were: Holly Coco, Eileen Hockett, Paula Roberts,

Andy Braunstein, Bill Mager, Andy Gilbert and George Fiedler.

The November minutes were motioned and seconded for approval as written

by Bill Mager and Andy Braunstein.

Treasurer’s Report

Activity : No Debits or Credits

Check book balance as of January 3, 2012 $1,273.46

CD (12 mo) matures 02/11/12 11/03/11 balance $6,756.08

Total assets $8,029.54

Dues owed from 1 home for 2011 @ $15 $ 15.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report and the proposed 2012 Budget were motioned and seconded for acceptance by Paula Roberts and Andy Gilbert

CCC report: no activity

ACC report: One house painting change of color and one fence building project were approved.

Old Business: Newsletters with 2012 voting ballot will be mailed to all occupants in

The Bluffs filings before the end of January. Mail merge will be utilized during printing so that mailing labels will not be needed.

New business: 2012 budget was reviewed and approved.

All positions on the ballot have been filled for the election.

The 2011 financials are to be reviewed by an accountant. George will contact Frank Schmidt to ask for his assistance.

Holy Cross Church is reserved for the Annual Members Meeting on

February 21, at 7:00 pm. Board members please arrive at 6:30 to set-up,

take attendance, dues payments and ballots.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held March 19th, 2012 7:15 pm

at the home of George Fiedler .

Meeting adjourned at 8:06 pm

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

October 17, 2011

President Holly Coco called the meeting to order at 7:30 pm in her home.

Board members attending were: Holly Coco, Eileen Hockett,

Andy Gilbert and George Fiedler

The attending board members did not represent a quorum. It was agreed to postpone any motions until the next meeting.

The September minutes were reviewed.

Treasurer’s Report October 17, 2011

Activity : dues deposits $30.00

Debits: 0

Check book balance as of October 15, 2011 $1,533.46

CD (12 mo) matures 02/11/12 balance 6,756.08

Total assets $8,289.54

Dues owed from 1 home for 2011 @ $15 $15.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was presented and reviewed.

CCC report: No activity regarding complaints.

ACC report: No applications

Old Business:

Need to recruit two people for ACC and CCC positions

New business:

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held Monday November 14th, 2011 7:15 pm

At the home of Paula and Jon Roberts

Meeting adjourned at 8:02 pm.

Respectfully submitted,

George Fiedler

Treasurer/Secretary

The Bluffs Homeowner’s Association Board Meeting

September 19, 2011

President Holly Coco called the meeting to order at 7:19pmin the home of Andy Braunstein.

Board members attending were: Holly Coco, Eileen Hockett, Paula Roberts,

Jon Roberts, Bill Mager, Andy Braunstein, Andy Gilbert

The August minutes were motioned and seconded for approval by Andy Braunstein and Bill Mager with no changes.

Treasurer’s Report September 19, 2011

Activity : dues deposits $50.00

Debits:

Reimbursements for Gazette newspaper

Garage sale advertisement. 61.50

Check book balance as of August 31, 2011 $1,863.46

CD (12 mo) matures 02/11/12 balance 6,756.08

Total assets $8,619.54

Dues owed from 2 homes for 2011 @ $15 $30.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by Andrew Gilbert

and Bill Mager

CCC report: No activity regarding complaints. Trash and weeds along Murray and S. Carefree have been removed three times during the summer according to plan. Unseasonably excessive rains in the past few weeks have caused exceptional and unexpected late-season weed growth. The board approved 1 more cleaning and weed removal activity in response to late season need.

ACC report: Request was received and approved for changes on the Dennet property on Whispering Circle South. Tree was approved for removal on Winding with additional rocks added to the property.

Old Business:

Georgia and Bill are considering the President and Vice President positions and will ponder who may be interested in which position.

Board members were encouraged to begin actively recruiting friends and neighbors to fill the two anticipated board vacancies.

Holly still needs to send the fall reminder letter.

New business:

Andy Braunstein plans to contact the city to request a “no outlet” sign for the entrance to the Whispering Circle and cul-de-sac areas to be posted at the corner of Bermuda and Whispering.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

The next board meeting will be held Monday October 17^th, 2011 7:15 pm

At the home of Paula and Jon Roberts

Meeting adjourned at 7:59 pm.

Respectfully submitted,

Holly Coco

The Bluffs Homeowner’s Association Board Meeting

June 20, 2011

President Holly Coco called the meeting to order at 7:20 PM

in her home.

Board members attending were: Holly Coco, Eileen Hockett, Paula Roberts

Andy Braunstein and George Fiedler.

The May minutes were motioned and seconded for approval with a discussion of the yardage pertaining to the proposed Girl Scout trail project. After evaluating the information, 300 yards as stated in the May minutes is approximately the same as the

880 feet stated in the final report.

Treasurer’s Report June 20, 2011

Activity : dues deposits $195.00

Debits: none

Check book balance as of June13, 2011 $1,916.38

CD (12 mo) matures 02/11/12 interest paid $7.55

balance $7,749.27

Total assets $9,665.65

Dues owed from 8 homes for 2011 @ $15 $120.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasury Report was motioned and seconded for approval

CCC report: no new actions

ACC report: no written applications have been received

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

Old Business

Guest speaker Elisabeth Coco presented a follow-up report on the Girls Scout Gold Project “Restoring the Community”. Folders were passed out to all board members complete with before and after photos and project details of the completed work.

Also included was information on the planning, work in progress and completion reports.

The board unanimously applauded the improvement results.

The final tally of costs for the HOA to donate to the Girl Scout Council is $360.00

D&O Insurance bids were reviewed. The board deiced to accept a proposal from

the Schaefer Agency.

The coverage will be one million dollars for a term of one year effective 07/18/2011

The premium is $1,000 which is less than paid last year.

George Fiedler will remit payment a.s.a.p.

New business

All board members had received formal resignation by email from Jeanine Potter.

Her presence and participation will be missed.

Juli Cox a former board member was present at the meeting by the invitation of

Andy Braunstein and Holly Coco. Holly took a pole on the option of appointing

Juli to fill the open ACC position. The board unanimously approved the action.

The board motioned and seconded to unanimously approve all actions and activities of

the ACC and CCC committees.

Holly reports that the newsletters will be completed and mailed next week.

The next board meeting will be held Monday August 22, 2011 7:15 pm

at Juli Cox’s home 2860 Avondale Dr.

Meeting adjourned at 8:34pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

May 2, 2011

President Holly Coco called the meeting to order at 7:20 PM

in the home of George Fiedler.

Board members attending were: Holly Coco, Eileen Hockett, Jeanine Potter,

Bill Mager, Andy Braunstein, Andy Gilbert, Jon Roberts and George Fiedler.

Guest speaker was Elisabeth Coco.

She presented a PowerPoint presentation of her Girls Scout Gold Project

“Restoring the Community” This girl scout council approved project is targeted at addressing a segment of the Homestead Trail between our neighborhood and the Colorado Springs Racket Club.

This poorly maintained 300 yard long section would be widened and reestablished.

Estimated at two working days, scouts, friends and class mates of Elisabeth will be guided by her father Brandon Coco as they use gravel, 4x4 timbers and hand tools

to rebuild the community trail.

Elisabeth will be contacting the homeowners and the Racket Club to inform them of the activities that will take place on the weekend of either June 4-5 or June 11-12.

A request for a maximum of $480 from the HOA is asked to partially fund the project. If materials donations are appropriated this amount may be reduced, although we are prepared to fund the full amount.

The Motion to provide the money was seconded. The board agreed unanimously.

The March minutes were motioned and seconded for approval.

Treasurer’s Report May 2, 2011

Activity : dues deposits $300.00

Debits: Reimbursements for late dues letter printing

& State non-profit renewal ($10) $13.69

Neighborhood watch sign installation $218.25

Check book balance as of March 21, 2011 $1721.38

CD (12 mo) matures 02/11/12 balance $7,712.53

Total assets $9,433.91

Dues owed from 17 homes for 2011 @ $15 $255.00

Respectfully Submitted,

George Fiedler

Treasurer

Treasury Report was motioned and seconded for approval

ACC: Two applications have been submitted and approved. Jon R will turn in the paper work to be filed in the Secretary’s binder.

CCC: Andy G will follow up with the homeowners on Avondale that have the POD in their driveway.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

Unfinished business:

New business: The Garage Sale will be held August 6&7

George will fact check the possibility of drawing $1000 from the CD for use as cash flow in the check book.

The D&O insurance needs to be re-bid before renewal in July

The next board meeting will be held Monday June 20, 2011 7:15 pm

at Holly Coco’s home 4415 N Whispering Cir

Meeting adjourned at 9:20 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

March 28, 2011

President Holly Coco called the meeting to order at 7:25 PM

in the home of Alexandra Schmidt.

Those attending were: Holly Coco, Alex Schmidt, Eileen Hockett, Bill Mager,

Paula Roberts, Jon Roberts and George Fiedler

The February minutes are to be corrected as to board members attending and add the introduction of new members Eileen Hockett, Paula Roberts and Jon Roberts .

With these change the minutes were motioned and seconded for approval.

Treasurer’s Report March 28, 2011

Activity : deposit dues & transfer fees $1470.00

Debits: Holy Cross Church facility fee $50.00

Printing for board member binders $53.92

Reimbursements for Annual meeting supplies $115.06

Check book balance as of March 21, 2011 $1640.64

CD (12 mo) matures 02/11/12 balance $7,712.53

Total assets $9,353.17

Dues owed from 1 home for 2010 @ $15 $ 15.00

Dues owed from 43 homes for 2011 @ $15 $645.00

Total $ 660.00

Respectfully Submitted,

George Fiedler

Treasurer

ACC: One application for landscaping approval will be contacted for review.

CCC: No new issues

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

Unfinished business: Elisabeth Coco has been given approval by the Girl Scout Council to move forward on developing her project plan for trail improvements in our greenway.

She will present her plan to the HOA board at our April meeting.

After reviewing the results of the Garage Sale questionnaire, the board unanimously decided to continue the activity as in years past on the 1^st weekend in August.

New business: Non-Profit status has been renewed for 2011 with a fee of $10

Mr. Phil Rose has requested funds on behalf of the Neighborhood Watch Program.

He is arranging for 5 additional signs to be placed in the area. The HOA board has unanimously approved to provide $400.00 max to the project. Mr. Rose will advise

the cost after he has received a bid from a city approved contractor to mount the signs.

Board members received binders containing information pertaining to fulfilling the duties of their position, as well as a monthly time line to keep track of all requirements in maintaining the HOA. This information is property of the HOA and is to be returned at the completion of each term in office.

The next board meeting will be held Monday April 18th, 2011 7:15 pm

at George Fiedler’s home 4440 N. Whispering Cir

Meeting adjourned at 8:15 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Annual Members’ Meeting

February 8, 2011

President Holly Coco called the meeting to order at 7:15 PM

in Hillar Hall at Holy Cross Church

Board Members attending were: Holly Coco, Jeanine Potter, Alex Schmidt,

Bill Mager, Andy Gilbert, Andy Braunstein and George Fiedler

15 Home owners attended representing aprox. 12 homes

Holly welcomed those attending, and introduced the current Board Members and the candidates running for election. Holly also discussed accomplishments for the past year.

The January minutes were motioned and seconded for approval.

The Treasures’ report was presented including the 2011 budget.

Treasurer’s Report as of January 12, 2010

Activity : deposit dues from two homes $45.00

& one transfer fee

Debits: check to Holy Cross Church

Damage deposit for annual meeting $75.00

(refunded if facility is acceptable)

Postage for newsletters $52.80

Printing for board member binders $27.48

Check book balance as of January 7, 2011 $314.39

CD (12 mo) matures 02/11/11 11/05/10 balance $7,712.53

Total assets $8,026.92

Dues owed from 2 homes for 2010 @ $15 $ 30.00

Dues owed from 1 home for 2009 @ $15 $ 16.50

Total $ 46.50

Respectfully Submitted,

George Fiedler

Treasurer

ACC: no new applications

CCC: no new contacts

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

New business: Andy Braunstein has been in contact with the city in regards to snow removal and ice control in the Bermuda /Whispering Cir intersections. It is being considered to designate this area a “Key Connector Street” giving it secondary priority during winter weather.

It was brought to light by an attending Home Owner that houses built in 1978 or earlier, must have interior painting performed by persons qualified in covering lead base paint.

It is a matter of sealing-in lead contaminants. This will be a concern during inspections when selling the house.

There is a HUD website with details of this requirement.

It was requested that new home buyers be informed of the Waste Management

Bluffs HOA discount program.

Unfinished business: Elisabeth Coco is preparing to present her plan to the Girl Scout Council for trail improvements in our greenway.

This project will earn Elisabeth her Girl Scout Gold Award

The ballet results were tallied: 39 ballots were submitted in total including those

cast at the meeting and those mailed-in with dues payments.

All candidates were voted into their positions.

President Holly Coco introduced and congratulated the new board members.

Jon Roberts and Eileen Hockett will hold positions on the Architectural Control Committee and Paula Roberts will join the Covenant Compliance Committee.

Dues paid: 88 now current and 49 past due

The “Annual Garage Sale” pole from the News Letter resulted in

23 to continue, 8 against, 8 no opinion

It will be the Board of Directors decision to make any modifications to the program.

Holly’s closing remarks included the value and future neighborhood protections afforded by an active Homeowners’ Association. She also invited suggestions for neighborhood improvement ideas.

Meeting was adjourned at 8:20 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

January 17, 2011

President Holly Coco called the meeting to order at 7:20 PM

in the home of Andy Gilbert.

Those attending were: Holly Coco, Jeanine Potter, Alex Schmidt, Andy Gilbert, Bill Mager, Andy Braunstein and George Fiedler

The December minutes are to be corrected as to the meeting date.

With that change the minutes were motioned and seconded for approval.

Treasurer’s Report as of January 12, 2010

Activity : deposit dues from two homes $45.00

& one transfer fee

Debits: check to Holly Cross Church

Damage deposit for annual meeting $75.00

(refunded if facility is acceptable)

Postage for newsletters $52.80

Printing for board member binders $27.48

Check book balance as of January 7, 2011 $314.39

CD (12 mo) matures 02/11/11 11/05/10 balance $7,712.53

Total assets $8,026.92

Dues owed from 2 homes for 2010 @ $15 $ 30.00

Dues owed from 1 home for 2009 @ $15 $ 16.50

Total $ 46.50

Respectfully Submitted,

George Fiedler

Treasurer

ACC: no applications

CCC: A storage POD has been placed on Avondale for emergency repairs due to a sewage back-up. The homeowner estimates a two month time frame.

The situation appears to be within city code, although the adjacent neighbor has

difficulty seeing traffic when using their driveway, and feels in danger.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

New business: The proposed 2011 budget was presented to the board for review.

After some discussion it was approved unanimously.

Unfinished business: Elisabeth Coco is preparing to present her plan to the Girl Scout Council for trail improvements in our greenway.

This project will earn Elisabeth her Girl Scout Gold Award

The Annual HOA Members Meeting is February 8, at 7:00 pm

In Hillar Hall at Holy Cross Church 4125 Constitution Ave.

The next board meeting will be held Monday March 28^th, 2011 7:15 pm

at Alex Schmidt ‘s home 2910 Valencia Rd.

Meeting adjourned at 8:05 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

December 6, 2010

President Holly Coco called the meeting to order at 7:20 PM

in the home of Jeanine Potter .

Those attending were: Holly Coco, Jeanine Potter, Andy Gilbert, Bill Mager

and George Fiedler

The October minutes were motioned and seconded for approval.

Treasurer’s Report December 1, 2010

Activity : deposit dues from three homes $135.00

Debits: Reimbursement check to Holly Coco for

Boy Scout curb painting donation $1000.00

Check book balance as of September 20, 2010 $379.67

CD (12 mo) matures 02/11/11 11/05/10 balance $7,712.53

Total assets $8,092.20

Dues owed from 4 homes for 2010 @ $15 $ 60

Dues owed from 2 homes for 2009 @ $15 $ 30

Total $ 90

Respectfully Submitted,

George Fiedler

Treasurer

ACC: One re-roofing project was applied for and approved.

CCC: A new trailer issue will be addressed by the committee.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees.

New business: Time to contact Holly Cross Church and arrange to hold the annual meeting there. The use of the meeting hall will include a $50 contribution.

Unfinished business: News letter editing is almost complete. All board members will review it for approval

The next board meeting will be held Monday January 17^th 2011 7:15 pm

at Andy Gilbert’s home 2629 Avondale Drive

Meeting adjourned at 8:35 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

October 25, 2010

President Holly Coco called the meeting to order at 7:16 PM in the home of Bill Mager.

Those attending were: Holly Coco, Alexandra Schmidt, Jeanine Potter, Andy Braunstein,

Andy Gilbert, Bill Mager and George Fiedler

The August minutes were motioned and seconded for approval.

Treasurer’s Report October 25, 2010

Activity : deposit transfer fee from one home sale $15.00

Debits: Reimbursement check to Andy Gilbert for

Murray / S. Carefree maintenance $80.00

Check book balance as of September 20, 2010 $1,244.67

CD (12 mo) matures 02/11/11 balance $7,712.53

Dues owed from 8 homes for 2010 @ $15 $120

Dues owed from 4 homes for 2009 @ $15 $ 60

Total $180

Respectfully Submitted,

George Fiedler

Treasurer

ACC: One fence continuation project was approved.

CCC: A trailer issue is still in flux.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC comities.

New business: An address on Winding Circle have had their member status changed to non member by the board. The original owners still live there and they did not sign the petition in favor of establishing the HOA. Their status as member must have been an oversight. They do not want to belong or pay dues.

Holly is mailing a copy of the covenants and petition to homes with controversy as to their membership.

Unfinished business: News letter editing is continuing.

The next board meeting will be December 1^st 7:15 pm at Jeanine Potter’s residence.

Meeting adjourned at 8:30 pm.

Respectfully submitted,

George Fiedler

Treasurer / Secretary

The Bluffs Homeowner’s Association Board Meeting

August 23, 2010

President Holly Coco called the meeting to order at 7:22 PM in her home.

Those attending were: Holly Coco, Alexandra Schmidt, Andy Braunstein,

Andy Gilbert, Steve Lacy, Bill Mager and George Fiedler

The July minutes were motioned and seconded for approval.

Treasurer’s Report

Activity : deposit transfer fee $15.00

Debits: Reimbursement checks to Holly Coco for

the newsletter and the Gazette add for the yard sale. $173.18

D&O insurance premium and registration fee $1,275.00

with new carrier

Check book balance as of August 23, 2010 $1,696.20

CD (12 mo) matures 02/11/11

quarterly interest deposit $28.60 New balance $7,712.53

Dues owed from 9 homes for 2010 @ $15 $135

Dues owed from 5 homes for 2009 @ $15 $ 75

Total $210

Dues-delinquent homeowners have been notified in writing multiple times. In accordance with Bluffs HOA Bylaws and Articles of Incorporation regarding dues, the board voted to send official letters of warning for Lien to homeowners in arrears.

ACC: The 3 most recent approved requests have been completed.

CCC: A complaint has been brought up by an Avondale resident about the condition of the yard at 2760 Avondale Dr. The house may be vacant or in foreclosure. The covenants do not have any provisions concerning up-keep of landscaping, although if we find that the house is bank owned, we may be able to ask them to maintain it. The CCC committee is following up with written and/or verbal contact with the owner and/or bank.

The board unanimously approved all actions and activities of the ACC and CCC committees.

New business: The yard sale was a success. Many homeowners welcomed the opportunity and the exposure provided by the HOA through the street signs and Gazette add. A recommendation was made to include an advertisement in Craig’s List next year.

The next Newsletter with voting ballots for the 2011 HOA board needs to be ready for mailing in the Dec/Jan time frame.

Unfinished business: Curb painting will commence August 28^th. We have received multiple positive responses in anticipation of the curb painting project and a few homeowners who have made special requests or non-paint requests.

The clean-up project for the sidewalks bordering South Carefree and Murray will end for this year on Labor Day. Again, Board Members have received positive feedback for the efforts to the remove the glass, weeds and trash from this highly visible neighborhood borderline area.

The September board meeting will be held on Monday the 20^th,

7:00 pm at Bill Mager’s residence.

Meeting adjourned at 8:11 pm.

Respectfully submitted,

George Fiedler

Treasurer

The Bluffs Homeowner’s Association Board Meeting

July 26, 2010

President Holly Coco called the meeting to order at 7:15 PM in the home of George Fiedler.

Those attending were: Holly Coco, Andy Braunstein, Tom Kocourek, Jeanine Potter,

Andy Gilbert, Steve Lacy and George Fiedler

The May minutes were approved without correction.

Treasurer’s Report

Activity: dues deposits of $15.00

Debits: pending D&O insurance premium re-evaluating

Check book balance as of July 24, 2010 $3,129.38

CD (12 mo) matures 02/11/11 balance $7,697.98

Dues owed from 9 homes for 2010 @ $15 $135

Dues owed from 5 homes for 2009 @ $15 $ 75

Total $210

ACC: 3 requests have been submitted and approved.

CCC: No new issues.

New business: Cleanup project has been continuing. Andy Gilbert will submit an invoice for costs incurred so far.

Tom Kocourek has resigned his position on the ACC. He has sold his house and is moving. His contribution will be missed.

Unfinished business: Curb painting is scheduled for August 28^th.

The August board meeting will be held August 23^rd at 7:00 pm

The address is yet to be confirmed.

Meeting adjourned at 7:56 pm.

Respectfully submitted,

George Fiedler, Treasurer

The Bluffs Homeowner’s Association Board Meeting

May 17, 2010

President Holly Coco called the meeting to order at 7 PM in the home of Juli Cox.

Those attending were: Holly Coco, Andy Braunstein, George Fiedler, Tom Kocourek, Juli Cox

Alexandra Schmidt, Jeanine Potter, Bill Mager and Andy Gilbert

The April minutes were approved with correction.

Treasurer’s report:

Available funds as of 15 May 2010

Activities: dues and transfer fee deposits $ 60.00

Debits: reimbursement to George Fiedler $ 27.28

(office supplies & nonprofit registration)

Checking account balance $3,019.38

CD (12mo) matures 02/11/11

April report should have been 7,683.93

Interest paid this quarter $14.05

Balance total $7,697.98

Dues owed from 15 homes for 2010 @$15 $225

Dues owed from 6 homes for 2009 @$15 $90__

Total $315

ACC: Approved the use of a pod during homeowner renovation. Andy has samples of approved roofing shingles.

CCC: Trailer finally moved.

New business: Secretary or treasure will contact new people moving in re covenants and check to see if they got a copy in closing documents. Holly will follow up on 2935 Avondale Dr. George will watch for new for sale signs. Holly’s daughter wants to have access to the homestead trail for Girl Scout project. Widening trail and filling in. Can HOA help support the project? In funding? Is there a budget? Trail needs to be expanded the trail is very narrow and overgrown. Put erosion materials in place. Andy will act as leadership guide. Vote to consider her plan at next meeting. Approve for her to start the plan. Do once a month clean by the fence. Starting in June for July and August.

Unfinished business: Curb painting will happen next month, we hope. We will get a notice out not to get it done by anyone else.

The July board meeting has not been determined.

Meeting adjourned at 8:35 PM.

Respectfully submitted,

Juli Cox, Secretary

The Bluffs Homeowner’s Association Board Meeting

March 15, 2010

President Holly Coco called the meeting to order at 7:12 PM at the home of Steve Lacy

Board members attending were: Holly Coco, Steve Lacy,

Alexandra Schmidt, Tom Kocourek, Andy Braunstein, Colleen Baily, George Fiedler,

Andy Gilbert and Bill Mager

February minutes were reviewed and accepted.

Treasurers’ Report:

George reviewed the treasurer’s report which had no activity.

Checking account balance $2300.00

New CD balance as of 2/10/09 $6551.00

Total assets $8,950.00

Dues are owed from 6 homes for 2009 and 24 homes for 2010

A motion to accept the report was called and seconded.

ACC: Tom submitted the last competed applications for the year.

CCC: It was determined that a property owner with a trailed in the front yard was sent letters inadvertently addressed to the previous owners name. Steve will send the current owners a letter about removing the trailer.

Unfinished Business:

Bank signatures on the check book and CD’s have not been completed by the new secretary.

New business:

The board unanimously agreed to reimburse the dump fee for a mattress that was abandoned in the street on Whispering Cir.

Phil Rose requested the HOA to pay a contractor to install Neighborhood watch signs in his

section, if the city will not provide the service. Andy Gilbert will follow-up.

The board decided to comply if funds are required.

The April 19th 7 PM board meeting will be held at Alexandra Schmidt’s home at

2910 Valencia Rd.

The meeting was adjourned at 8:15 PM.

Respectfully submitted,

George Fiedler for

Juli Cox, Secretary

The Bluffs Homeowner’s Association Meeting

January 18, 2010

President Holly Coco called the meeting to order at 7 PM in the home of Colleen Baily.

Those attending were: Holly Coco, Andy Braunstein, Kathy Fiedler, George Fiedler, Tom Kocourek, and Steve Lacy.

The November minutes were approved.

Treasurer’s report:

Available funds as of 31 December 2009

Checking account balance $2,300.00

CD balance (2/10/09) $6,551.00

Interest paid (2009) $98.00

Balance total $6,650.00

Total assets $8,950.00

$1000.00 from the checking account will be deposited into CD February 10, 2010.

The 2010 budget was approved.

Dues still owed from 6 homes for 2009.

ACC: No new applications

CCC: Mike sending follow-up letters for the removal of trailers/campers from homeowners’ properties.

New business: Annual board meeting is scheduled for February 9^th at Holy Cross Lutheran Church at 7 pm. This is a public meeting with election of new board members.

Meeting adjourned at 7:34 PM.

Respectfully submitted,

Kathy Fiedler, Secretary

The Bluffs Homeowner’s Association Meeting

October 19, 2009

Vice President Andy Braunstein called the meeting to order at 7 pm in the home of Colleen Baily.

Those attending were: Colleen Baily, Kathy Fiedler, George Fiedler, Steve Lacy,

Andy Braunstein, Alexandra Schmidt, Mike Mulholland, Tom Kocourek.

The September minutes were approved.

Treasurers’ Report:

Balance as of 10/19/09 $2571.00

No activity

CD balance $6617.00

Dues still owed from 6 homes

ACC: New shed and retaining wall for a resident on Whispering Cir N

CCC: The parking issue on Winding Circle cannot be resolved.

Mike contacted a Colorado Springs traffic officer. She stated that vehicles can be parked anywhere on the street. George contacted the person who filed the complaint to explain that we can’t change parking habits of the residents on that street.

New business: Colleen will set up annual public board meeting and election of new board members for the 1^st Tuesday of February, 2010 at Holy Cross Lutheran Church.

Holly will be asked to contact Bill Berkman to recruit new board member candidates.

A treasurer and two members for Covenant Control are needed. We need to know who the new candidates will be in November. The newsletter with the ballot needs to be mailed in December.

The next board meeting will be at Andy Braunstein’s home on November 16^th

at 7pm. His address is 4380 Whispering Cir. N.

Meeting adjourned at 7:42 pm.

Respectfully submitted,

Kathy Fiedler, Secretary

The Bluffs Homeowner’s Association Meeting

September 21, 2009

President Holly Coco called the meeting to order at 7:05 pm in the Fiedler home.

Those attending were: Alexandra Schmidt, Colleen Baily, Holly Coco, Kathy Fiedler, Mike Mulholland, Steve Lacey, Tom Kocourek, George Fiedler, and Ray Schuler was our Neighborhood Watch representative.

August minutes were approved.

Treasurer’s report:

Balance: $2571.00

Checks for $142.00 for curb care

Dues still owed from 6 homes

CD balance: $6617.00

Colleen is waiting for an invoice from Gossage Lawn Service for the work they performed on our neighborhood clean up program.

CCC: A complaint from a homeowner was received in September about two pickup trucks that park across from each other on Winding Circle. Her concern was that the vehicles parked in this manner constrict the flow of traffic on this street. George said that he would look into this and contact the homeowner who voiced the complaint.

ACC: Applications were received and approved for a new roof on Avondale Drive, and a deck and slab of concrete on Winding Circle.

Old business: Colleen’s son did cut and spray weeds along Murray Blvd and

S Carefree Cir.

Unfinished business: Letters were sent out to all homeowners reminding them to put away their boats, RV’s, etc for the season. Also, a copy of the Architectural Control Committee application was sent out reminding people to submit an application when they are planning a change and/or addition to their home or grounds.

New business: Ray Schuler our Neighborhood Watch Captain was at our HOA meeting.

Ray says that low attendance continues to be an issue at the Neighborhood Watch meetings.

The next board meeting will be held at Colleen Baily’s at 2715 Bermuda Circle, Monday, October 19^th at 7 PM.

Meeting adjourned at 8:10 PM.

Respectfully submitted,

Kathy Fiedler, Secretary

BluffsHOA_LogoSmall

The Bluffs Homeowner’s Association Board Meeting Agenda and Minutes

June 29, 2015

Vice President Bill Mager called the meeting to order at 6:10 pm

in the home of Andy Gilbert.

Board members attending were Rochelle Satterfield, Bill Mager,

Andy Gilbert, Jeremiah Johnson, James Blackwell and George Fiedler.

The May minutes were motioned and seconded for approval by Rochelle and Bill.

Treasurer’s Report May 11, 2015

Activity : dues deposits $136.50

Debits: reimbursements $75.28

Check book balance as of April 9, 2015 $2,281.79

CD (12 mo) matures 02/11/15 present balance $5,606.72

Total assets $7,888.51

2015 dues un-paid 3x 15=$45.00

3rd notice with lien letters need to be sent

WALTERS BRIAN / GIBSON ANGELA	4438 Winding Cir
LINEBAUGH DAVID & BEVERLY	2625 Whispering Ter
SUTZ THERESA 4365 S Whispering legal	4372 N Whispering Cir mailing

Respectfully Submitted,

George Fiedler

Treasurer

Treasurers’ report was motioned and seconded for acceptance by

Jeremiah and James.

Read this month’s Agenda from the Time Line

CCC report: no issues

ACC report: 4435 Whispering Cir Landscaping project is approved.

2845 Avondale Deck needs more neighbor approvals on the request form 4433 Whispering Cir Fence in back yard approved.

Old Business:

Read next month’s Agenda from the Time Line

New business: A community BBQ was discussed as proposed by Jeremiah.

A blurb will e included in the newsletter for feed back from the neighbors. Sept 20^th is the proposed date. When details are decided flyers can be delivered to each home with the information.

In announcement of the garage sale, 4 signs have been placed in the neighborhood reminding home owners to prepare for the event.

Review that decisions, correspondence and process follow the “Dispute Resolution and Responsible Governance Policies”.

All correspondence with Homeowners MUST USE THE OFFICIAL BLUFFS HOA STANDARD LETTERS AND NOTICES

ON FILE WITH THE SECRETARY

This procedure will ensure that all pertinent information is conveyed, and that

all Legal Responsibilities are fulfilled.

The board motioned and seconded to unanimously approve all actions and activities of the ACC and CCC committees by Jeremiah and Rochelle.

The next board meeting will be held August 10, 2015 6:30 pm

at Jeremiah’s house. 4347 Winding Cir

The vice president motioned to adjourn the meeting and was seconded by Andy & James.

Meeting adjourned at 7:56 pm.

Respectfully submitted,

George Fiedler

Secretary

Posted by djer59 on 08/28/2009
Last updated by PS10 on 01/28/2018

Sponsored Links

Bluffs HOA

The Bluffs HOA Board Meetings

Incorrect username and password combination.

Zip Code Profiler

80917 Zip Code Details

Neighborhoods, Home Values, Schools, City & State Data, Sex Offender Lists, more.