Bayou Highlands Neighborhood Association

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Bayou Highlands Neighborhood Association

Bylaws of the Bayou Highlands Neighborhood Association, Inc.

The name of the association is Bayou Highlands Neighborhood Association, Inc.

A. The purpose of the Association is to enhance, improve and beautify the Bayou Highlands area. The Area is defined as being:
1. South of 45th A venue South.
2. West of4th Street South.
3. East of 9th Street South.
4. North of54th Avenue South.
B. Promote the general welfare, civility and neighborhood pride of the real property owners, tenants and residents in the Area.

A. An Active Member is any adult (minimum of 18 years of age) tenant, resident or real property owner of a specific household address, in the Area, whose dues are currently paid. An Active Member has the right to vote and the privilege of holding office.
B. An Honorary Member may be appointed by the Board for voluntary servl ce .
C. Any person who ceases to be a member of the Association will forfeit all rigllt of interest in any property of the Association.

A. Members shall be required to pay annual dues in the amount recommended of the Board of Directors, and approved by the majority of the active members present at any General Meeting of the Association.
Annual membership dues approved May 2, 2001 by the General Meeting is $15.00 B. The fiscal year shall be the calendar year, January 1 through December 3] . Annual dues are payable in January for the coming year. Dues paid by new members during the year shall be prorated on a quarterly basis.

* Section One:
A. At the September meeting, the Active Members present shall elect a Nominating Committee, with a minimum of three Members.
B. The Committee shall prepare a slate of Officers and Directors, and present it at the October meeting. Additional nominations shall be taken from the floor and Nominations shall be closed.
C. A sample ballot shall be circulated in the November newsletter. In the event all Officers are running unopposed, a list of Officers will be printed of a ballot.
* Section Two:
A. Elections will be held at the General meeting in November. The ballots will be available at the door of the meeting room. Active Members present will complete their ballots and drop them into the ballot box provided. Balloting will be closed 30 minutes after the announced starting time for this meeting.
B. The Nominating Committee will tally the votes during the meting and will report the results before the meeting ends.
C. The prevailing candidates will be officially seated at the end of the January meeting and shall serve until new officers are elected.
D. In the event no candidate with the most votes will be considered the wInner.

* Section One:
There shall be four Officers: President, Vice President, Secretary and Treasurer. Any contract or obligation as authorized by the General Membership shall require signatures of two officers. Duties of the Officers shall include, but not limited to, the following:
* Section Two:
The President shall:
A. Be the Executive Officer and preside over the meetings of the Association and the Board of Directors.
B. Co-sign with the Treasure any contracts or obligations as authorized by the General Membership.
C. Have the authority to create Special Committees and appoint Committee Chairpersons, except the Nominating Committee.
D. De an Ex-Officio member of every Committee, except the Nominating Committee.
E. Give an annual report at the Association's January general meeting.
F. Appoint a Committee approved by the General Membership to audit the financial records annually. The Committee shall be chosen by the Genera] Membership at the November meeting.
G. Appoint a Parliamentarian.
H. Upon leaving office, shall be an ex-officio member of the Board of Directors.
* Section Three:
The Vice President shall:
A. Perform the duties of the President when the President is absent.
B. Assist the President or Board of Directors upon request.
C. Assume the office of the President for the remaining term, should that office become vacant.
* Section Four:
The Secretary shall:
A. Keep the minutes of the Association and Board of Directors meetings, and promptly send or deliver them to the President.
B. Receive any written communications or reports from the members and committees, and promptly send or deliver them to the President.
C. Maintain a current list of names and addresses of all Members.
D. Safely keep all Corporation documents and have a reference copy of the Articles of Incorporation and Bylaws available at all Association meetings and Board of Directors meetings.
E. Regularly pick up and distribute Association mail received at the designated address.
F. Send out or provide all notices as may be received.
* Section Five:
The Treasurer shall:
A. Collect and receive all moneys belonging to the Association, promptly deposit all funds in the name of the Association the financial institution as the Board of Directors may designate.
B. Receive dues and promptly notify the Secretary with the names and addresses of the new members.
C. Pay all recurring, normal or routine bills of the Association as authorized by the Board of Directors, and disburse any other funds as approved by the general Membership.
D. Co-sign with the President any contract or obligation as authorized by the general Membership.
E. Co-sign checks with any Officer.
F. Give written monthly Treasurer's report at the general Membership meetings and a written financial report, whenever requested, to the Board of Directors .
G. Maintain the financial records.
H. In the event of an absence, all records shall be given to the President.

* Section One:
The Board of Directors shall consist of all Officers and Directors, as elected, and the Outgoing President.
A. The minimum number of Directors shall be SEVEN.
B. The total number of Directors shall be an odd number for tie breaking purposes.
C. The office of any Director failing to attend two consecutive regular Board meetings or Association meetings may be, at the discretion of the Board, declared vacant.
* Section Two:
The Board is charged with the responsibility of transacting the regular , routine business of the Association.
A. All Board members shall vote.
B. Authorize payment of recurring, routine or routine bills of the Association.
C. Fill vacancies on the Board for the term remaining, except the office of the President, by a majority vote.
D. Create and define the duties of all standing Committees and confirm the President's appointment of all standing Committee Chairpersons.
E. Approve the purpose and duties of Special Committees.

A. Standing Committees shall be created and dissolved by the Board of Directors. Standing Committee Chairpersons shall be appointed by the President and confirmed by the Board of Directors.
B. Special Committees shall be created and dissolved by the President and approved by the Board of Directors. Their purpose and duties shall be defined by the President and approved by the Board of Directors.
C. A committee shall not engage in any activity in the name of the Association which is contrary to the goal and stated purpose of the Association

* Section One:
General Meetings of the Association shall be held regularly once a month.
The Time, date, and location shall be recommended by the Board of Directors and approved by the majority of Active Members at any General Meeting. At least SEVEN days notice shall be given to all members whenever there is a change is the time, date or location of the regular General Meeting.
* Section Two:
Special Meetings of the Association may be called by the Board of Directors or by written request of the Active Members. Notice of the time, date, location and purpose of a Special Meeting shall be provided to all Association Members as deemed necessary, and in a timely fashion.
* Section Three:
The January General Meeting shall be known as the Annual Meeting.
* Section Four:
A quorum at any General Meeting or Special Meeting shall consist of ten percent (10%) of the Active Membership.
* Section Five:
The Board of Directors shall meet regularly. Special Board Meetings may be called by the President, or any THREE Directors. At least THREE days notice must be provided to the Directors for Special Board Meetings. In all Board Meetings a quorum shall consist of FIVE Directors.

The orderly transaction of business affairs during meetings shall be governed by Robert's Rules of Order, Revised. The Parliamentarian shall advise the President as needed and shall attend all General Meetings and Special Meetings of the Association.

These Bylaws may be amended in the following manner over a period of THREE consecutive monthly General Meetings.
A. First meeting: Any proposed amendment must first be accepted for consideration by a majority of the Active Members at any General Meeting. If accepted, notice of the proposed amendment must be provided to all Members at least SEVEN days before the next General Meeting.
B. Second Meeting: The proposed amendment shall be read to the General Membership.
C. Third Meeting: The proposed amendment must be approved by TWOTHIRDS of the Active Members present.

A. Any fund raising shall be approved by the Board of Directors and shall not violate any City, County, State or Federal Statute or Law.
C. Donations shall be accepted.

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