Mogollon Estates HOA

Minutes from Board meeting 2/28/04

THE MEETING WAS CALLED TO ORDER AT 10:05 A.M.

The attendees were Ken Floberg, Mark Herreid, Marta Ludwig, and Mark Strong. Mandy Stephens and Shane Siren were unable to attend.

MINUTES: Ken Floberg read the minutes from the January 31st board meeting. No changes or additions were noted. The minutes were accepted as read.

TREASURER'S REPORT: Marta reviewed the year-to-date Profit & Loss Statement plus the monthly Balance Sheet. Mark Strong agreed to continue serving as the Association’s statutory agent to the Arizona Corporate Commission. A summary of the financial reports follows. For details call Ken Floberg or Marta Ludwig.

PROFIT & LOSS STATEMENT SUMMARY
.........2/1/04 – 2/29/04..YTD
Income.......$70...........$4,157.23
Expenses.....none..........$919.66
Balance......$70...........$3,237.57

BALANCE SHEET SUMMARY AS OF 2/28/04
Assets (Operating & Reserve)..$11,720.14
Liabilities.........................none
Balance............................$11,720.14

Marta provided a check of $1155.11 to Ken Floberg for deposit into the Association’s bank account. This check is the transfer of that portion of owner’s dues designated for the reserve fund.
ACTION ITEMS:
1. Deposit above check.
-Who: Ken Floberg Date: 3/1/04

IMPROVEMENT COMMITTEE REPORT: Mark Strong presented an update of fines and liens owed to the Association. Fines and liens will be updated and reviewed monthly. The Board will investigate what can be done to get members who are delinquent on fines to pay. The Board decided to delay enforcement of dead tree removal until spring when the brush pit is operating under its normal operating days and hours. Owner of lot 302 provided the missing info on his building plans.
ACTION ITEMS:
2. Generate a spreadsheet to facilitate tracking of fines owed to the association. Provide monthly updates to Marta so that she can include them in her financial report.
-Who: Ken Floberg Date: 3/27/04
3. Speak with attorney to see what can be done to get owners to pay delinquent fines.
-Who: Mark Herreid Date: 3/27/04
4. Send approval of building plans to owner of lot 302.
-Who: Mark Strong Date: ASAP

The following is an update of violations from our last meeting.
• Lot 287 – Owner called Mark Herreid with request he inspects their lot to see if there are any new dead trees. Mark found one dead tree. Removal will be delayed until brush pit opens in April.
• Lot 324 – The contractor who cleared the lot before the septic system was installed did not remove the cut down trees. Pile of cut trees and tree clippings have been removed.
• Lot 326: There are 3 open trenches on this lot.
ACTION ITEM:
5. Send letter to owner requesting that they fill the trenches in.
-Who: Mark Strong Date: ASAP

• Lot 331 – Violation letter sent requesting lot clean up and dead tree removal. No action taken after the first letter was sent. Second letter has been sent.
ACTION ITEM:
6. Take next step in the violation procedure to achieve compliance.
-Who: Mark Strong Date: ASAP

• Lot 335 – The Improvement Chairman will call owner and remind him to remove that portion of the
wire barrier extending above the top horizontal rail.
ACTION ITEM:
7. Owner is up this weekend. Mark will speak with him before he returns to the Valley. Mark will offer the services of Board members to help remove the excess wire barrier.
-Who: Mark Strong Date: 2/29/04

• Common Area between lots 268 & 269: A lot owner reported there is a dead tree in this area. Removal will be delayed until brush pit opens in April.

MEMBERSHIP OUTREACH:
The Board is planning an Association community get together for March 27th at 6 p.m. An announcement will go into the newsletter with request to RSVP by 3/22 to Ken Floberg.
ACTION ITEMS:
8. Marta to call Mandy Stephens and request that she makes reservations at the Country Club.
-Who: Marta Ludwig Date: ASAP
9. Put announcement into March newsletter.
-Who: Marta Ludwig Date: 3/7/04
10. Provide number of attendees to Mandy by 3/22/04 so she can finalize with Country Club.
-Who: Ken Floberg Date: 3/22/04

OLD BUSINESS:

• Late Transfer Fee: The title company that handled the sale of lot 321 has failed to pay the transfer fee to Mogollon Estates. Mark Herreid sent them a letter requesting payment.
ACTION ITEM:
11. Letter sent but no response. Needs more follow up.
-Who: Mark Herreid Date: ASAP

• Forest Entry Area: The Mogollon Estates entry point into the forest is in need of work. The Board would like to improve this area so that it can be used for our annual meeting. Association CC&Rs do not allow us to install a permanent canopy. The Board will look into a canopy that can be put up and taken down as needed as well as concrete picnic tables and benches. Once all plans and cost are finalized, the info will be go into the August general meeting notification along with a ballot so members can vote on whether to proceed with this project.
ACTION ITEMS:
12. Get cost of canopy that can be put up and taken down as needed.
-Who: Mark Strong Date: 3/27/04
13. Get cost of concrete picnic tables and benches.
-Who: Mark Herreid Date: 3/27/04

NEW BUSINESS:

• HOA Dues: Lot owners 277 and 322 have not paid their 2004 association dues. Lot owners 286 and 290 paid after the deadline and DID NOT include the late fee.
ACTION ITEMS:
14. Send registered letters requesting payment to lot owners 277 and 322.
-Who: Mark Herreid Date: 3/1/04
15. Send letter to owners of lots 286 and 290 requesting they pay the late fee.
-Who: Mark Herreid Date ASAP

• VP Position: The Board elected Shane Siren to serve out remainder of the vice president term.
ACTION ITEM:
16. Contact Shane Siren with the good news.
-Who: Mark Herreid Date: ASAP

• Newsletter: Lot owner 280 submitted an article on leaving dead trees for the March newsletter. The Board decided against putting this article into the newsletter because it is too long and it goes against the CC&Rs dead tree removal policy. However, the Board will put a link to this article on the HOA website. Articles are due to Marta by 3/7/04.
ACTION ITEMS:
17. Write decision letter about above article to lot owner 280.
-Who: Mark Herreid Date: 3/15/04
18. Provide committed articles to Marta.
-Who: Floberg – article on delayed tree removal enforcement
-Who: Floberg – update properties for sale
-Who: Floberg – White Mountain business card
-Who: Ludwig – article on new VP
-Who: Strong – article on web site (include web address)
-Who: Herreid – president’s message

Next Meeting March 27th (10:00 a.m.) at the home of Ken Floberg.