Martinique Condo Home Owners Association

Minutes from March 23 Board of Directors Meeting

Mar 13, 2003

The March 23 minutes were approved by the board of directors on June 4, 2002.


Note: Information in bold italics indicates work that has been accomplished since the board meeting.

The Martinique Condominium Association, Inc.
4767 South Atlantic Avenue
Ponce Inlet, Florida 32127


Subject: Minutes for March 23, 2002 Board Meeting

- Meeting called to order at 10:05am by Chuck Bonini, President.

- Minutes from March 21, 2002 board meeting read and approved.

- Lloyd Graham was nominated to the board by Chuck Bonini, and seconded by Alan Bryne.

- New officers were announced as follows:
. President: Chuck Bonini
. Vice President: Alan Bryne
. Treasurer: Tim Bober
. Secretary: Lloyd Graham
. Assistant Sec.: Jeanine Dowlen

- Chuck acknowledged accomplishments of prior board, and thanked them for their efforts.

- Chuck asked Tim Bober to explain working capital, operating budget, reserves and if an annual audit was required. Tim provided an overview of these bookkeeping terms, and explained that our funds are less than the amount required by law for an audit. We are required to have a review done by a CPA firm.

- A homeowner asked Tim to explain the duties and responsibilities of our management company. Tim provided an overview of the management company?’s services, for which we pay approximately $350 per month.

- Tim was asked if homeowners should expect future increases in monthly fees. Tim stated that our 2002 expenditures may well exceed our budget, and an additional assessment will be unavoidable.

- Major projects:

o Elevators: Chuck stated that a contract was signed by the prior board to install stainless steel doors on floors 2 to 7. Our developer has agreed to help fund this expense, with a payment of $10,000, but details are still pending. Chuck with meet with the developer and present at the next board meeting.

o Walkways: Several options are being explored for repairing or replacing the walkways. A committee was formed by the last board to review and recommend direction.

o Water intrusion: Tony Gautsch, past Board President, stated that further window testing is scheduled for April or May. Chuck asked Alan Bryne to work with the developer and Allen Green Construction to put a testing plan in place for both windows and sliding doors.

o Master Keys: All board members will have a master key.

o Committees: The new committees are:
. Grounds
. Cleaning and Maintenance
. Pool
. Insurance and Finance
. Entertainment
. Parking
There will be sign-up sheets posted on the bulletin board, by the elevators. Each committee is to elect a chairperson, and should meet as soon as possible to establish a set of objectives.

o Problem reporting, et al: Chuck will install an answering machine and separate phone number for homeowners to report problems, make recommendations, etc. Chuck would like all homeowners to let him know of all current outstanding issues via phone, email or mail
(Email chuckbon@prodigy.net; home phone 386 322-7314; answering machine 386 760-7861).
o Water pressure: Several homeowners reported recent drops in water pressure. Chuck will investigate. (It was determined that the drop in water pressure was caused by problems Port Orange and Ponce Inlet were having with their water pressure.)

o Security: Several homeowners were concerned that the building?’s access code has not been changed. Chuck will investigate and report at the next board meeting. (Code will be changed when a list is completed of all people and departments that need to be notified.)

o Parking Spaces: A letter will be sent to all homeowners regarding the three unassigned parking spaces.

o Elevator Lighting: It was noted that the elevator does not have a backup interior lighting system in case power goes out. Chuck will investigate.(Otis was contacted and Chuck was advised that a light with a battery is installed, but the battery may be bad. Will have Otis check it out.)

o Garbage Pickup: We are still experiencing problems with the vendor. Chuck will review our contract to see what options are available. (We are in negotiations.)

o Driveway: It was asked if the developer or general contractor has agreed to replace the driveway entrance to the garage. The board will review the agreed to punch list and meet with the general contractor. (Have had talks with Jim Mach on driveway and punch list.)

Chuck Bonini concluded the meeting at 11:54am.

Lloyd Graham, Secretary