December 2008 Council Meeting Minutes

December 2008 Minutes

December 2008 Minutes
Of Woodlawn Park City Council

The Woodlawn Park City Council met on December 15, 2008, at Woodlawn Park City Hall. Present were Mayor Tim Robertson, Attorney Matt Carey, Council Members, Scott Horn, Sherry Hyde, George Langford, Becky Ritz, Greg Claypool and Doug Watson, Treasurer Charlie Veeneman , City Clerk Chana Elswick and Chief Jim Carter. Also present was Council member ¡Velect Christian Seidt.

The meeting began at 7:30 pm.

Council Member-elect Christian Seidt introduced himself and his wife Shannon, to the Council.

The council reviewed the minutes for the November 17, 2008 meeting. George made a motion to accept and Doug seconded the motion. All voted aye and the minutes were accepted.

Charlie Veeneman gave the Treasurers¡¦ report. He stated some numbers are listed on the balance sheet as accrual basis, for the audit only. Greg asked if Charlie had decided not to change the budget for interest income because the $15,000.00 budget is not going to be met. Charlie stated that a change in the budget would require 2 readings and the change be published.
Charlie stated the City is 5 months into the year. Insurance income has 2 out of 4 quarters collected. $20,000.00 out of $24,000.00 budgeted had been collected. Expenses are at $60,000.00 versus $160,000.00 budgeted. He stated expenses look to be ok. There is $9,000.00 in the contingency found for the windstorm Expenses are $4.000.00 over revenues for the year. He has looked at the money in National City, but has not talked with a financial person. The City received 1% for November, He will look for promotional rates and open a CD if eligible. Greg stated he thinks this is only allowed for 1 year for public funds. There was a discussion of promotional CDs for public funds. Greg asked about the $10,000.0 listed in police expense. Tim stated this was for the possible purchase of a car, in the future. There was a discussion on how to account for future money.
Greg made a motion to accept the Treasurer¡¦s report and Becky seconded. All voted aye and the report was accepted.
Charlie stated there are 6 property taxes owed for 08-09, 1 for 06-07 and 2 for 07-08. Steve and Robin Payne at 600 Stivers Road owe for all 3 years. They have requested a pay-off, but no payment has been received. There is a lien for the 07-08 taxes. There are 3 rental license fees owed. Yvonne Fernandez ,owner of 814 Stivers Road ,owes for 3 years. 2 owe for the current year. 1 Business License is owed by Mr. Perkins , who is disputing the fee. Becky stated he is listed in the phone book, yellow pages and with the Better Business Bureau as being on Orchid Hill. It was stated enforcement of this fee does not fall under the Code Enforcement Board.

Chana Elswick gave the Clerk¡¦s report. There were 792 hits to the homepage and 1446 hits to the discussion area. She stated she had received information for the Census, which must be completed and returned by 03/01/09. She passed out new City Binders to the Council members and employees. She reviewed some of the information included in the binder. Forms were included that were to be completed and retuned to her at the end of the meeting. Ethics forms are to be returned at the next meeting.
Chief Jim Carter gave the police report for November. He had 1 citation, 13 written warnings, 1 assist, 2 backups and 156 miscellaneous. He spent $87.32 for gas and $22.36 in car repairs. He stated the block watch meeting had been held. There was a presentation on Meth labs. He will try to schedule another presentation. He stated paint balls are being shot at cars and houses. Becky stated there are Cool Whip cans at the Kroger entrance. Tim stated this is Kroger¡¦s responsibility. Chief Carter will keep an eye on the area.


State of the City Report
Mayor Tim Robertson gave the State of the City report.
Council Meeting held monthly with meeting minutes posted upon approval
Treasurer - FY 2006/2007 and 2007-2008 Audits are in process
-Monthly Reports delivered at each council meeting
-Grant funds flowing through Woodlawn Park
KDOT funds for Westport Road Mowing
Metro Louisville Grant for City Hall Property Improvements
KDOT Entrance Sign Reimbursement
-Property Tax Bills issued and collected with minimal delinquents
-Rental and Business Licenses Billing & Collection via Treasurer
Charlie gave a financial snapshot of the City. He gave out a handout for Council review. He explained the sheets to the Council. He stated the City is restricted on property tax rates. 2006 was 0.247, 2007 was $0.22 , 2008 was $0.213,m current is $0.21. He stated $131,671.00 in grant money was received, with $89.998.00 spent. This leaves $46,673.00 to be spent.
City Clerk- All Meeting Minutes Recorded and Posted / Web Site Support / Updated City Manual
Police - Regular Patrols provide a police presence and city ordnance enforcement
Code Enforcement - Meetings occurring monthly, Block Watch Meetings quarterly
Focus Areas
-Fence and Building Permits ¡V Process in Place, less ordinance violations
-Emergency Preparedness ¡V Policy Posted on Web, Hurricane Ike Response
-Communication ¡V Newsletters and City Directory delivered as planned
-Public Relations -Yard Sale spring only, City Hall Open House
-Streets, Signs and Grounds -Road Improvements Plan Nearly Complete
Litter Pick Up Program Continues. City Hall is utilized for police chief, clerk and Mayor Offices. Interior complete, exterior in progress. Council, Code Enforcement and Block Watch meetings being held there
Westport Road Widening officially underway
Entrance Signs Funds Received, design underway
-Grants - Met with KLC, no applications submitted
-Welcome Committee,- Aligns with city directory
Ethics Board: Posts are currently open with the recent resignation of Will Enix

2009 Council Focus Areas
ƒá Fence and Building Permits ¡V Doug Watson
ƒá Emergency Preparedness ¡V George Langford
ƒá Communication ¡V Sherry Hyde
ć Public Relations - All
ƒá Streets and Signs ¡V Scott Horn
ƒá City Grounds ¡V Greg Claypool
ƒá Welcome Committee ¡V Doug Watson, Doug requested this be assigned to another Council Member.
ć Block Watch - Christian Seidt

New Business
Incoming and re-elected Council members were sworn in by Attorney Matt Carey.
Tim stated he had received the Ambridge Circle traffic report from the Church. It will be reviewed next month.
Tim stated the Kinloch Road gate is being used by the Church because of traffic on Westport Road. Becky asked if Jim had been there on Sunday. Jim stated he had. Bill Ritz stated he had a complaint that the cars leaving the Church through the gate are not stopping. Greg saw them turn onto Walser and leave the City. Becky stated it is harder to see at Walser than the Church¡¦s entrance. Sherry stated she saw 10 cars leave on 12/14/08 through the gate. Greg stated he was concerned about setting precedence. There was a discussion about the berm being removed and the gate erected. Greg questioned when the berm was removed, who authorized the removal, where Kinloch ends and the Church¡¦s property starts. Greg stated that since the Church does not provide any money for road maintenance a curb be placed at the end of Kinloch. Sherry asked what was temporary about the gate usage. Tim stated he met with Howard Martin who stated the Church installed the gate and gave a key to the City. The agreement was between Howard and the Church. He also stated he did not place the street as a dead end. Sherry stated the agreement was between Howard Martin and the Church, so Council did not have to uphold it. Tim stated nothing had been filed to make the street not public access. Greg asked why the gate was placed. Tim stated that Howard said the residents did not want driving on the street and the Church did not want residents parking on their lot. Becky stated that they should not be allowed to drive on our streets. Tim stated that the City cannot not allow access to public roads. Matt stated there is nothing legally preventing the Church access to public roads. There was a discussion on when and why the berm was s removed. Greg stated he would like an agreement of the gate open only on Sunday from 11:00-1:00. He does not want a precedence set if the property is ever sold. Sherry would like to know who owns the property the gate is one. There was a discussion of this matter. Doug stated a Kinloch neighbor contacted the Church about the gate opening. They were told by a Church representative Abby Wilhite, that the State was cutting their entrance during construction, and then the Church will have new entrance on Ambridge Circle. There was a discussion on an agreement with t he Church about when the gate can be open. Greg stated the City was still in fact finding mode about the gate and who owns the property. Matt suggested letting the Church open the gate for 2 hours per week. Sherry suggested adding this is during the fact finding. Matt will call Glenn Price and send a letter for the meantime. Christian stated the City should wait until all ducks are in a row before saying 2 hours only, which may be something the City would be stuck with in the future. Matt started he will add without prejudice in the letter. There was a discussion on formulating a plan for the City.

Old Business
Old Business was deferred until the next meeting.

George stated he had sent a letter to LG&E about power outages. 2 men from LG&E and EON came to his home. They showed him a graph of power outages. He asked if the Council would like them to come to a meeting. It was decided an open meeting with Council and residents to discuss problems could be held. They had identified 12 trees from the switching station to Woodlawn Park that need to be removed. Tim will add this to the next agenda. George stated the liner had been placed in the sewer lines and the sewer caps were elevated. He reported seeing a tent by the detention basin.
Greg stated a resident on Beechwood reported a tree is leaning. He asked the City send a letter warning of potential hazard and cost will be her liability.
Sherry stated she had been told there was a limit of 15 bags of leaves, by ID. Tim stated their flyer does state info about yard waste. It is published in the directory and on the website. George said the ID pamphlet states 8 bags.

Greg made a motion to adjourn the meeting. Becky seconded the motion. All voted aye and the meeting was adjourned at 8:52 pm.

Respectfully submitted,


Chana R. Elswick
City Clerk