February 2009 Council Meeting Minutes

February 2009 Minutes

February 2009 Minutes
Of Woodlawn Park City Council

The Woodlawn Park City Council met on February 16, 2009, at Woodlawn Park City Hall. Present were Mayor Tim Robertson, Attorney Matt Carey, Chief Jim Carter, Council Members, Scott Horn, Sherry Hyde, George Langford, Christian Seidt, Greg Claypool, and Doug Watson, Treasurer Charlie Veeneman and City Clerk Chana Elswick.

The meeting began at 7:30 pm.

Tim announced that Scout Troop 314 was present, working on a merit badge for citizenship and community. He announced this was a meeting of the Council and asked any guests to approach the Council at this time. He requested everyone keep their comment to themselves.

The council reviewed the minutes for the January 19, 2009 meeting and the February 8, 2009 Special Meeting. Sherry made a motion to accept the January 19, 2009 minutes. Doug seconded the motion. All voted aye and the minutes were accepted. George made a motion to accept the minute for the February 8, 2009 special meeting. Greg seconded the motion. George stated one word was out of order. Chana will make the correction. All voted aye and the minutes were accepted.

Charlie Veeneman gave the Treasurer’s report. He gave the Council a revised December 2008 report. One item, the Mayor’s salary, was left out of the report. Charlie and the Council reviewed how the addition of the item changed line item totals in the report. Christian made a motion to accept the revised December 2008 report. Sherry seconded the motion. All voted aye and the revised report was accepted. Charlie reviewed the January report. Tim asked if the charges for Hurricane Ike were under beautification or contingency. Charlie stated it was under contingency. Tim stated a bill was placed in the wrong category. Council and Charlie reviewed the report and made the necessary reclassifications from Mayor and Council into Police Salary. Charlie stated that the insurance tax received in the first week of February will put that item over the budgeted amount, with 1 quarter to go on the year. He stated interest income will be under the budgeted amount. Rental licenses will be mailed in March. Expenses appear on target. There will be disposal/cleanup charges, but these should be reimbursed. He stated the audit may cause the need to amend the budget. He recommends the Council wait as long as possible to do this and not amend the budget until April. This will mean only one amendment if they wait. Expenses are $20,000.00 over the budgeted amount for 7 months. Greg asked about an item for TLD under the general ledger for mulch and leaf removal that was listed then credited. Charlie said they are voided checks. He w ill have Gloria check into it. Tim requested the corrected copy be brought to the next meeting. Doug made motion to accept the Treasurer’s report. George seconded the motion. All voted aye and the report was accepted.
Charlie stated that Mr. Perry’s 1990 tax return shows his Beechwood address. He is grandfathered for the Business license. He stated Mr. Perkins is still outstanding for $50.00. Mrs. Hernandez paid $100.00 toward the rental license fees. She now owes $650.00. 4314 Alicent Road owes $350.00, which is Joseph Rey-Barreau, in Lexington. Matt stated only rental bills can go to Bill Ritz with Code Enforcement Board. Bill Ritz stated there was already a lien on the Alicent Road property for Code Enforcement. Becky Ritz asked if Mr. Perkins could be shut down. Greg asked if she had noticed traffic. She replied she had.
Charlie stated there are delinquent property taxes: 6 for 2008, 2 for 2007 and 1 for 2006. One delinquent for 2006 and 2007 has had a lien filed, but no lien for the 2008 taxes has been filed. Tim stated the City had applied with FEMA for the ice storm and windstorm debris removal, for reimbursement.

Chana Elswick gave the Clerk’s report. She stated she had updated addresses for City Council and employees with the State Gold plan, Metro Louisville and KY Regional Planning & Development Agency. She posted tornado safety tips on the website. She completed a Census questionnaire regarding shelters in the City. The census boundary packet is almost finished. There were 685 hits to the homepage in December, 922 in January and 1589 hits to the discussion page for December and 3514 in January. She has also updated Council member information on the website.

Chief Jim Carter gave the police report for January. He had 4 house watches, 9 warnings, and 85 miscellaneous runs. He had $76.25 in expenses. He completed his in-service in January, which was held during the week of the ice storm. He did patrol the City during the evenings of the ice storm. He will plan the next block watch meeting with Christian, to be held in March.

Council Focus
Fences and Building Permits Doug Watson stated he had no requests for permits. 801 Beechwood had a porch and rear addition. It was reported to Metro Louisville and a case number was assigned. An inspector had not been sent out yet. He asked Matt if the City could issue a stop work order. Matt stated to work through Metro Louisville. Doug stated work had started before a permit request was sent to Metro Louisville. Matt advised to wait for Metro Louisville for a reasonable amount of time, but not more than 30 days, then issue a letter. Doug asked if the letter should come from Council or Code Enforcement Board. Matt state the letter should come from Doug and state no permit had been obtained through Metro Louisville and a case file had been opened and work should cease immediately. Matt stated to call Metro Louisville first.
Emergency Preparedness George Langford stated he had received an email from Nelson Maynard with LG&E. He will come out and have a meeting with residents to explain power outages. George will schedule the meeting in the next week. George stated he caught 2 guys looking into shoveling job, but had no shovels. He put information about them on the website. He handed out copies of the disaster plan to the Council. The Council reviewed the plan. Tim stated there was a contract with TLD to remove snow from the streets when there is more than 2 inches of snow. Each homeowner is responsible for clearing their own driveway. There is a contract to clear debris from the streets. They discussed storm debris clean up. In the past, the policy was to clear debris from the edge of the street. George stated the City falls under Metro Louisville’s Emergency Management Plan. The City can do the basics, such as clear streets. He suggested that City Hall have a generator, in case the power goes out. Tim suggested adding to the policy to have someone monitor City Hall.. He suggested to reach out to the Block Watch captains. This was done during the last storm. Doug recommended having signs printed and placed at entrances, with the hours City Hall is open. Tim stated he would need a volunteer list to perform these duties, and also have a certain amount in the contingency fund for this. He stated they will continue this discussion at the next meeting.
Communication Sherry Hyde stated she had nothing to report. Tim asked to have the disaster plan in the next newsletter. Sherry asked Council to email her any items for the newsletter.
Public Relations Tim stated the yard sale was planned for 04/11/09, from 8:00am -2:00pm. He asked Chana to schedule the junk pickup for 04/13/09.
Streets and Signs Scott Horn stated the City Hall Improvement Committee will have a meeting next week. He may be able to start on the exterior improvements. In January he worked on a spread sheet for signs in the City that needed repaired or updated. He stated it is $1,500.00 per post for a stop sign with a decorative post. He is concerned with the lack of continuity and would like a more uniform look. There are 29 stop signs, 19 no parking signs, 8 block watch signs, 3 license signs. He questioned the absence of stop signs on Darbrook, Westport Terrace and Ahland and Perryman. He thinks they should be 4 way stops. Matt stated this would need to go through permit to be changed. Scott suggested adding more no parking signs to exiting poles. Chief Carter stated some are faded and more are needed. Tim stated Safetico is the company the signs were purchased through. He stated there are 4 25mph signs, 5 no outlet, 2 children playing and 1 dead end sign in the City. He is working on the number of street lights in the City. Tim stated Gloria is working with LG&E for a credit for the lights removed on Westport Road. There will be contractors placing EPA covers on the manhole covers to keep rain water out of the sanitary sewer system.
Grounds Greg Claypool stated he would like to link the entrance sign design and the street signs design together. He stated an LG&E standard is leaning on Kinloch. He stated the landscaping will be addressed at Scott’s meeting. He stated Westport Road had been closed to one lane and traffic had come through the City. He asked to give a warning to Hall Construction not to run trucks through the City and also to place no through traffic signs in the City. He asked about the woodchips on Beechwood. Tim stated dumpsters are coming and they will be removed.
Welcome Christian Seidt stated he will meet with Becky Ritz. She stated she had given everything to Doug Watson and he put it in the Chief’s office.

New Business There was no new business to discuss.
Greg asked about Mr. Perkins. He asked Becky Ritz to document if she sees employees coming and going from the residence, and then call the zoning committee. He would like her to provide written and photographic evidence to the Planning and Zoning Committee.

Old Business Tim stated the Church expansion had not moved at all. There had been discussion using Kinloch as an entrance. Their proposal had come late. Greg requested copies to study. He stated there were changes from the January discussion. Scott stated he had reviewed it and it looked to be in order. Greg stated they had amended what they had asked for. Scott made a motion to table the discussion until next month, for further review. Greg seconded the motion. Christian voted nay, all others voted aye. The motion was accepted. Matt stated Glenn Price had called him at 4:00pm. He discouraged the Church members from attending the meeting so a free discussion by Council could occur. He will notify Glenn the discussion had been tabled . Tim asked Matt to go through the proposal in detail for changes and amendments. He stated Council could call a special meeting to discuss the proposal. Greg requested an acetate overlay to put on the new plan to see what changes there are. Christian stated Greg could get that from zoning. Tim stated he does not think the City has an older version of the Church’s plans. Greg stated he thinks the City has to permit the construction, but the Church has not asked for a permit. Doug stated Metro Louisville has not sent anything for a permit request. Greg stated he wants to enforce the ordinance. Tim will ask for a copy with the changes to the Church’s plans. Matt stated his letter is attorney-client privilege and advised Council to not waive this privilege by discussing the letter with anyone. The letter is for Council’s eyes only. Scott stated the zoning sign on Ambridge is set for March 2nd, is for a variance for parking and power line easement for the Church. Tim asked if anyone would be available to attend the meeting. Christian stated he would like to have a special meeting to discuss the Kinloch proposal. Sherry stated she did not want to rush into it, but the Church is a part of the City and should fall under all guidelines. Tim stated they had brought all the plans for review and for Greg’s engineering issues. He stated there have been no discussions on building permits.
Tim stated Council needed a copy of the previous drawing, a reveiw of the proposal and Matt’s comments on the proposal. This will give Council a full month to review the proposal.
George stated he wants information on the website that debris removal is the homeowners’ responsibility. He stated that there is a large tree on Westport Terrace, that maybe the homeowner thinks the City will remove. He would like the homeowner to be reminded to remove the debris. Bill Ritz asked how much leeway before citing residents for debris removal . George replied a couple of weeks. Tim stated the City did a great job of getting debris removed. A resident asked to speak and Tim reminded her that guests had been invited to address the Council at the start of the meeting. Bill Ritz stated he had found out that the Riney house is scheduled for demolition and Metro Louisville will own the house. Becky asked about taxes due for709 Ahland and the reply was the City would get nothing.

Doug made a motion to adjourn the meeting. Christian seconded the motion. All voted aye and the meeting was adjourned at 8:43 pm.



Respectfully submitted,

Chana R. Elswick
City Clerk