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Chevington Woods
Trustee Meeting Minutes 6/20/05
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CHEVINGTON WOODS CIVIC ASSOCIATION
MINUTES OF TRUSTEES MEETING
June 20, 2005
Meeting site: Violet Twp Offices, 12970 Rustic Drive, Pickerington, OH 43147
President Comanita called the meeting to order at 7:05 p.m.
The presiding officer ascertained the presence of a quorum with six (6) trustees in attendance:
Carol Comanita, President
Don Roeder, Vice President
Mark Briggs, Treasurer
Will Snell, Secretary
Julie Squier, Trustee
Lisa Ross, Trustee
Residents in attendance: Clark & Estalene Newell
Reading of the minutes: The Chair noted the minutes of the May 16, 2005 regular meeting had been previously distributed via email to the trustees and advised, that if there were no objections, the minutes could be approved as distributed. Thereafter, Trustee Squier moved the minutes be approved as previously distributed. The motion was duly seconded and passed without dissent.
Resident Comments: President Comanita recognized residents Mr. & Mrs. Newell
Mr. Newell asked if all the deed restrictions were going to be enforced. President Comanita responded that all deed restriction violations that were enforceable were going to be enforced fairly and evenly across the board. However, she further noted that in some cases many years ago the developers granted some waivers and the Trustees were attempting to determine what waivers actually existed via the letters sent in May to residents who appeared to be in violation because the current Trustees readily conceded that they did not have all the records.
Thereafter there was a general discussion in regard to deed restriction issues. President Comanita waived the normal time limit of five minutes each for resident comments to allow both Mr. & Mrs. Newell to comment at length.
Correspondence: None
Treasurer’s Report: Treasurer Briggs presented the Treasurer’s report and entertained questions from the Trustees assembled.
Minutes of CWCA Trustees Meeting – 6/20/05 – Page 2
Committee Reports:
Deed Restriction Committee – Secretary Snell presented to the Trustees a sworn and notarized affidavit received from Wayne & Julia Blackford, original owners of Lot S-095, attesting to the personal layout of the fence on their lot by Architectural Review Committee (ARC) member Kenneth Carpenter in 1972 and further attesting that the fence has remained as approved by the ARC since. A motion was made by Trustee Squier that the probative evidence submitted by the owners be recognized as a legitimate waiver and the owners should be notified accordingly. The motion was duly seconded and after due deliberation passed without dissent.
Secretary Snell then presented to the Trustees a written request received from Edward & Victoria Chinnock, owners of Lot N-115, seeking a waiver to continue parking a pop-up camper on their lot during the camping season. A motion was made by Trustee Ross that the request for a waiver be denied and the owners notified accordingly. The motion was duly seconded and after due deliberation was passed without dissent.
Secretary Snell then presented to the Trustees a report of telephone conversations and copies of written correspondence that had transpired between Alex & Francia Manukian, owners of Lot N-169, and the Deed Restriction Committee (DRC) in regard to the removal of a boat that has been parked in the driveway of that lot for some time. He further noted the issue arose between meetings and demanded the immediate attention of the DRC. At the conclusion of the report by Secretary Snell, he made a motion that the Trustees assembled approve the action of the DRC. The motion was duly seconded and passed without dissent. Trustee Ross requested the record note that she had abstained.
Unfinished Business:
North Reserve: President Comanita reported that a letter had been sent to the resident involved as regards the problems of dogs running loose at the North Reserve. Trustees Briggs and Snell reported on their continuing efforts to improve the North Reserve by eliminating brush and weeds and exploring amenities to serve the residents of Chevington Woods.
Entrance Signs: Secretary Snell reported that he had found a company in the area that offered reasonable prices to provide generic signs for the entrances advising residents of social events and CWCA meetings. Following a discussion among the Trustees assembled it was the consensus of opinion that the prices quoted via telephone were reasonable and the matter should be pursued.
Minutes of CWCA Trustees Meeting – 6/20/05 – Page 3
Solar Streetlights – Secretary Snell reported that he had investigated the possibility of solar powered streetlights for Chevington Woods and the designs available were not aesthetically appropriate, but more importantly, were cost
prohibitive for the intent as expressed by the Trustees when the idea was originally proposed. Following discussion of the matter, it was the consensus of opinion that Streetlight Committee Chairman Snell continue to work with streetlight residents to get all of the streetlights supplied with electric power again.
New Business: Secretary Snell reported that he had received several inquiries from residents as to why information about delinquent dues owed by residents was not published in the CWCA Newsletter. He noted that dues delinquencies are published by other civic associations in their newsletters. He further noted that the CWCA dues of $30.00 per year was less than a dime a day and one of the lowest in the area.
He then made a motion that the CWCA provide notice via the next newsletter that delinquencies would be published showing name, address and arrearage due in the fall edition of the CWCA Newsletter. He also noted that his motion included the intent that the residents would have sufficient time to pay all dues after the second mailing of dues invoices for the year 2005 before publication. The motion was duly seconded, discussed and passed without dissent.
The Chair then called for any other business to come before the Trustees assembled. Hearing none, the Chair recognized a motion from Trustee Snell to adjourn. The motion was duly seconded and passed without dissent.
Meeting adjourned at 8:55 p.m.
Respectfully submitted,
______________________
Will Snell, Secretary
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