February 5, 2008 Board Meeting

PG BOARD OF DIRECTORS MEETING

The meeting was called to order by Ben Lampton. Present were board members Joe Jordan, Erin Hazelwood, Nancy Chaplin, Peggy Sullivan, Dan Rapp of Ky Realty, and guest Phil Berry.

The minutes were previously distributed and there were two corrections made. Joe moved to accept the minutes as corrected, Nancy seconded, and it was approved. The corrected minutes from the Annual meeting in January will be sent to Josh to add to the website.

Ben informed the attendees that the 2007 tax returns have been filed.

The Annual meeting was called back into session. Since a quorum of 51% of the unit owners was not reached with attendance and proxies, the by-law changes could not be presented for a vote. Nancy moved, Joe seconded the meeting be recessed once again until March 4, 2008.

The regular monthly meeting agenda then continued with the following:

1. Discussion of regular sewer maintenance as a result of two emergency service calls this past year. Dan presented the information concerning cost of regular maintenance. Joe moved to accept the contract for semi-annual maintenance on the pumping station with the Zaring Company, Nancy seconded, and all voted yes to accept.

2. Phil Berry was then recognized to voice his concern about dryer vents. He was forced to call to have his vent cleaned out and they pulled out about sixteen inches of lint. When the lint was removed he was told of the fire hazard it created. This is one of the items included in 2008 general maintenance budget items. Dan will get cost estimate for the complex from a couple companies for having this work done.

3. Ben reported the ‘No Renter’ amendment has been filed downtown. Notice will be included in the newsletter.

4. Joe was asked about information on satellite dishes. He will meet with representative from Direct TV in the near future. He will also get information from Insight Cable. This is a result of having multiple dishes installed and the structural damage caused when attempting to install or remove.

5. MSD sewer work done out by the highway this past month was done at no charge.

6. As a result of damage to gutters, hole in roof, & hole in garage, an estimate of cost to repair was done by Riley and sent to the unit owner. The unit owner will present it to the satellite disc company, the responsible party.

7. The garage door trouble brought before the board at last month’s meeting was found to be caused by a some type of radio owned by one of the neighbors. Cunningham Doors was brought out to find the cause of the problem.

8. Grass planting and the addition of bushes around the maintenance building at the end of the property were discussed. This also was included in the 2008 budget and finding appropriate bushes for that area will be pursued.

9. The sprinkler system still has a problem with a portion of it. When the water system is turned back on in the spring, a check will be made to find the root of the problem.

10. There are still a couple owners repeatedly leaving their garbage cans out in front of their units. Letters will be sent again, this time assessing a fee for non-compliance.

11. Street signs were blown off in the recent storms. These signs were on fiberglass poles and very poorly installed. Dan will get cost estimate of installing new poles and signs.

Erin presented the Treasurer’s report by telling us of the December bills (which had been delayed payment) and the January bills received. She also gave a run down on status of those unit owners in arrears. Joe moved to accept the report, Peggy seconded, and it was unanimously approved.
The last item was the raffle drawing from the January Annual meeting. The unit owners in attendance (excluding Board members) were eligible for the drawing. Dan drew the name from the hat and the winner is William Gaar of 13602. He will be given one months maintenance fee.

Peggy moved, Joe seconded, and all voted to adjourn the meeting.


Submitted by Nancy Chaplin