June 3, 2008 Board Meeting

P G Board of Directors Meeting

The meeting began with Ben calling the annual meeting to order. As a quorum was not present, the annual meeting was recessed until July. At this point the regular monthly meeting was called to order. Board members present included Ben Lampton, Erin (Hazlewood) Guilfoil, and Nancy Chaplin. Also present were Dan Rapp of Ky Realty, and guest Sarah Curry.

The minutes had been distributed by email earlier for everyone to read. Erin moved to accept the minutes as written and Nancy seconded. Approved.

The Treasurer’s report was given by Erin. Cash account balance is $10,602 and the Reserve account has a $10,913 balance. Report on arrears:
13638 - lien was filed
13539 - payment of $1100 received
3407 - a check was received and Erin will work with owner on a payment plan for the balance
13527 - a Dec bill for toilet leak in the amount of $1130 was paid by PG and should be charged to her account. There was a balance of $525 from Oct that was already owed making a total of $1655 now due. Dan will recheck to see if any portion of the bills should be PG responsibility.
13512 - now up to date
3421 - need to contact Realtor to see if we can get payment up to date. Late payment notices have been
sent. Owner is out of the country and the unit is up for sale. A letter will be sent and the next step will be a lien.
New arrears:
13514 - new owner is not making payments.
Bills have been paid up to date. Nancy moved to accept the Treasurer’s report as read. Erin seconded. Approved.

Guest, Sarah Curry of 13549, was invited to speak with her request. Her request is to put up an arbor on her patio but it would not be attached to the concrete patio. She showed the board a picture of the item. After questions and discussion, the board agreed to her request.

OLD BUSINESS:
1. Irrigation system needs repairs. Four heads not working and also need to look at extending it to entire complex. By having a watering system for the common areas, a savings of about 50% would be realized because this would not have a sewage charge. Dan will do some checking on who and how much this would cost so we can plan for the project in the budget.

2. Street lights - we pay for two street lights on PG Circle in the back of the complex at $32 per month. They serve no purpose as the highway lights are much brighter. Erin moved to have the two LG&E lights in the back removed by LG&E. (They will be tagged.) Nancy seconded. All approved the motion.

3. Maintenance by owners - A notice was sent to owners where new sod was placed asking them to please water the sod daily for two weeks.

4. The street is eroding in the 3400 block because there is a spring located under the road. It needs to be taken care of in the future. This could be a $10,000 project with even higher cost in the future since it includes a petroleum based product. Dan will check with company about price and if they would accept payments.

5. Dryer vent cleaning progress - Coit report shows 85 completed with another five scheduled. They have no contact info on four units. We will try to get this info for them. Complaints regarding in home damage were told to contact Coit directly as they are insured for such things.

6. Yard sale is on schedule for June 13 and 14. Erin will put out flyers with maps as she did last year.


7. Unit owners are requesting the appearance in the back of the complex needs to be improved. Perhaps the residents have some suggestions for us to take into consideration.

8. Decks maintenance - Discussion included the installation under a deck to cover the patio to keep dirt, water, etc from falling on the person below. Also discussed was the need for the decks to be cleaned and have a sealant applied. Dan will get estimate on sealant work. Erin moved to proceed with the covering under the decks with patios below after the deck maintenance is completed. Nancy seconded. Approved unanimously.

9. Mr. Garr contacted Ben about his concern of the possible development of the Church’s lawn/yard next to our property. Since many of our owners use this area for recreation time, he suggested maybe an agreement with the church for PG to mow this area might keep them from selling or leasing for some type of development. No action will be taken at this time.


10. The website domain renewal charge is due. Erin moved to approve the approximate $50 charge. Nancy seconded. Approved unanimously.

NEW BUSINESS:
1. Resident Directory is about complete. Erin to check with Sandy about the format used previously. She may have a disc used in the past. Ky Realty will print.

2. Trash can violations at 13638 and 13616 were reported and Erin asked that a $25 fine be assessed.

3. Lawn care - work has not been satisfactory in the Board’s opinion. They are currently cutting grass, trimming, shrub work, and other work for $1360/month on a one year contract ending at the end of the year. Elimination of weeds was not done successfully and did not return to correct the problem. We will look into other companies for next year. The cost will undoubtedly rise substantially because of fuel costs, etc.

Meeting was adjourned at 8:37 pm.