2008 Annual Meeting Notice

Pinnacle Gardens Annual Meeting Notice

Date January 15th 2008 Time 10:00 am

Place: Grace Evangelical Baptist Church,
13060 Factory Lane
(next door to our complex)

This year¡¦s annual meeting for all homeowners has been moved from January 8th at 7:00pm to January 15th @ 10:00am. The story behind this change is rather interesting so grab some hot chocolate and get cozy!

The Bylaws of the Council of co-owners of Pinnacle Gardens, which we¡¦ll refer to as ¡¥Bylaws,¡¦ which govern our association were originally adopted on November 8, 2000 by our developer, Five Star. Throughout the past seven years several Boards have amended these Bylaws to keep the document current and best serve the community. However after careful reading, it was noted that any amendments made to the Bylaws require a majority vote of all unit owners. In other words, 53 unit owners at a minimum, must approve any changes. It is unclear whether or not these steps took place in the past.

So this is where the story gets juicy! The board has decided that it¡¦s in the best interest of the association that the original bylaws be abiding (2000 version) and a proper amendment take place. With that being said, reverting back to the original bylaws poses some issues since again, these were updated to best serve the community years ago. For instance, in Article II-1 of the Bylaws, it notes that the Annual Meeting must be held at 10:00AM EST, on the 15th day of January each year. Now we realize this is a very inconvenient time for those who work during the day! So let¡¦s change it. At the annual meeting everyone will have their chance to cast their vote to amend the bylaws. There are several revisions, in addition to the meeting time, that the Board has recommended. A copy of the revisions is enclosed within this mailing. Please take a few moments to review these changes so that you will be familiar with the proposal. Following the approval of the Bylaw revisions, elections will take place for the 2008 Board of Directors.

If you are unable to attend this annual meeting, it is important you fill out the blank proxy enclosed appointing another to vote on your behalf, either our secretary, Nancy Chaplin, or another whom will attend the meeting. The proxy must be delivered or mailed to our Secretary, Nancy Chaplin @ 3420 Pinnacle Gardens Drive by January 14th, so that it may be filed accordingly. One vote per unit is allowed. Obviously, your vote is extremely important. A quorum, either in person or by proxy, must be present to conduct this year¡¦s business!!

Thank you for your patience with this issue. We are working to make sure everything is done correctly and by the book. Any questions, please don¡¦t hesitate to contact our site manager, Dan Rapp @ (502) 473-0003. See you in January!
Pinnacle Gardens Annual Meeting

Meeting Purpose:
1. Approval of Bylaw revisions
2. Nomination and Election of board members.
3. Reading of 2008 Budget.
4. Report by board members and committees.
5. Adjournment.
Agenda: Call to order
Bylaw revision vote by membership
Approval of minutes of 2007 general meeting
Treasurers report for fiscal 2007
Nomination of board members
Election of board members
Report by board members
Report of committees
Discussion from the floor by unit owners
Adjournment

THE FOLLOWING NAMED RESIDENTS OF THE PINNACLE GARDENS
CONDOMINIUM ASSOCIATION ARE NOMINATED FOR THE LISTED
POSITIONS ON THE PINNACLE GARDENS BOARD OF DIRECTORS:

NOMINATED FOR THE POSITION OF PRESIDENT:
Ben Lampton


13654 Pinnacle Gardens Cir.
Louisville, KY 40245
iiitinman@aol.com



NOMINATED FOR THE POSITION OF VICE-PRESIDENT:
Peggy Sullivan


13543 Pinnacle Gardens Cr
Louisville, KY 40245
pegsh1021@msn.com


NOMINATED FOR THE POSITION OF SECRETARY:
Nancy Chaplin
3420 Pinnacle Gardens Dr.
Louisville, KY 40245
n.chaplin@insightbb.com

NOMINATED FOR THE POSITION OF TREASURER:
Erin Hazlewood


3415 Pinnacle Gardens Dr.
Louisville, KY 40245
erin.hazlewood@dowcorning.com


NOMINATED FOR THE POSITION OF MEMBER AT LARGE:
Jenny Brown


13540 Pinnacle Gardens Cr.
Louisville, KY 40245
jennybrownhomes@kw.com


RAFFLE DRAWING
WIN ONE MONTH¡¦S MAINTENANCE FEE!
This year when you attend the annual meeting, your name will be entered into a drawing to receive one month¡¦s credit towards your 2008 maintenance fee! You must be present at the drawing to win. Board members are excluded. Will you be the lucky winner?!?

ANNUAL MEETING JANUARY 15, 2008

GENERAL PROXY


THE UNDERSIGNED RECORD OWNER OF THE UNIT(S) LISTED BELOW HEREBY APPOINTS (CHECK ONE) A or B;

ƒ[ (A)____________________________________(INSERT NAME) OF

THE PROXY HOLDER,

ƒ[ (B) NANCY CHAPLIN SECRETARY OF THE PINNACLE GARDENS
CONDOMINIUM ASSOCIATION.

AS AGENT AND PROXY HOLDER OF THE UNDERSIGNED, for the ANNUAL MEETING OF THE ASSOCIATION, to be HELD ON JANUARY 15, 2008 AT 10:00 AM and any subsequent extensions of the meeting OR AT ANY OTHER MEETING CALLED SHOULD THIS MEETING BE ADJOURNED.

THE PURPOSE OF THE MEETING SHALL BE VOTING ON THE ELECTION OF OFFICERS AND AMENDING THE PINNACLE GARDENS BY-LAWS AND ANY OTHER MATTERS THAT MAY COME BEFORE THE MEETING.

THE NAMED PROXY HOLDER REPRESENTS THE UNDERSIGNED AT THIS MEETING WITH ALL THE POWERS THE UNDERSIGNED WOULD HAVE IF PRESENT.


THE UNDERSIGNED RATIFIES AND CONFIRMS ALL ACTS OR THINGS DONE THAT THE PROXY SHALL LAWFULLY DO OR CAUSE TO BE DONE.

EXECUTED THIS ________DAY OF __________, 200___


PRINT NAME____________________________________


ADDRESS______________________________________


SIGNATURE__________________________________________