FAQ's about the HBS HOA

Neighborhood Contacts

1) Who are my neighborhood leaders?
- Jeff Tretter - President 06-07
- Whitney Hubbard - Secretary 07
- Jodie Brown - Treasurer 07

2) Who should I contact for ... ?
A) Please start with our HBS Hotline @ (502) 473-0003 and ask to speak with 'Sydney' regarding the HBS HOA. In most cases Sydney can address your concern or will escalate it to the necessary party or Board member as needed. Sydney's hours are M-F 8:30-4:30 and you may also leave a message outside of these hours.

3) I have a concern/praise regarding Sydney or someone else representing our HOA. How do I contact the Board to report this?
Please use the 'Email Your Neighborhood Leader' link in the green, left section on our homepage. It will e-mail the entire board as well as Sydney. Also, our individual contact information is available under 'The Board's Welcome Message' link off our homepage. (email is preferred for all board members and we can arrange a phone call where necessary)

Assessment Questions

1) How much is the Annual assessment?
A) $300 / year.

2) When is our HOA Assessment due?
A) Assessments are due on March 15 of each year. The billing period is from March 1st of that same year through end-of-month Feb of the following year.

3) When should I receive an assessment billing?
A) Billing notifications are usually sent 30 days in advance, similar to that of most other agencies.

4) The HOA never sent me a billing; therefore I don't own anything, right?
A) Wrong - The assessment is an annual fee. Members should plan accordingly to budget for the assessment. If members have not received a notification by March 1st, that member should be contacting the HOA Board and/or managing agent to ensure they avoid any late fee assessments.

5) I’m new to the neighborhood; do I own anything this year?
A) In most cases NO, because in most cases, the previous owner has already paid the assessment for the current year so at your legal Closing, the buyer usually provides a refund to the seller in the amount of the unused assessment portion for that year. The HOA is not involved in or oversees this process in any way. Please contact your Realtor or Closing Attorneys regarding this question. Also, it is good to contact the HBS HOA HOTLINE at (502) 473-0003 and ask for Sydney regarding the HBS HOA so we can be sure we have the most updated records on file and avoid forwarding mails from a previous homeowner.

6) How does the HOA Budget my money? / How is my assessment spent throughout the year?
A) This may vary year to year however a budget is planned, finalized, and reviewed in front of all members at the Annual Meeting (typically held at the end of March each year as per our Bylaws document) Spending details are available to all HBS members via written request to the management agent or the HBS Treasurer.

7) I’ve sold my home and moved but I still get HOA assessment mailings and newsletters. How do I get this to stop?
A) It is each homeowner’s responsibility to notify the HOA and make them aware of the sale of a home in our association per our bylaws. Please see the ‘Neighborhood Contacts’ section in this mail for instructions on who to contact.