SLNC Executive Committee Agendas and Minutes

SLNC Executive Committee Minutes June 7, 2004

EXECUTIVE COMMITTEE
Minutes
Monday, June 7, 2004 7:30 PM
.
I. The meeting was called to order at 7:30 PM. In attendance: Jason Lyon, Rusty Millar, Salvador Sanchez, Charles Wiggington, Martin Hittelman
II. New Business
.01 Display cases (Millar) – Rusty will keep looking for display cases which need to be waterproof. The object is to place one at Silver Lake Recreation and one at Bellevue Recreation.
.02 Roll call voting (Lyon): A few stakeholders have brought up the idea of voting by roll call so that all votes are recorded. Jason will bring in a motion to require a roll call vote whenever a vote is not unanimous (including abstentions). Voting will be proposed to be in order of the regions and then at-large and rotated through during the meeting.
.03 Budget for submission to DONE (Wiggington); A budget was approved for the upcoming fiscal year in compliance with the motion at the last Governing Board meeting. An attempt will be made to pay many current projects by credit card before the June 16 cut off date.

SILVERLAKE NEIGHBORHOOD COUNCIL BUDGET
July 2004-June 2005
Projected Expenses 1st QTR 2nd QTR 3rd QTR 4th QTR Total

General Operations 600 600 600 600 2400
Office Supplies 500 500 500 500 2000
Office Equipment 3000 550 550 550 4650
Staffing 200 300 300 300 1100
Communication/Tech 150 200 200 200 750
Postage 25 25 25 25 100
Outreach/Advertising 500 1500 1500 1500 5000
Elections 500 0 500
Community Projects 3500 5000 5000 5000 18500
Meeting 225 225 225 225 900
Facilities 3300 3600 3600 3600 14100
TOTAL 12500 12500 12500 12500 50000




.04 Reimbursement for Region 2 brochure of $42 was approved by Wiggington in advance consistent with policy that expenditures can be paid for up to $250 by the Treasurer if approved by the Treasurer in advance..
05 Election procedures – The current calendar approved by the governing board will give current 1 year elected members an extra month to their term since the new members will not be seated until November. The new board officer will thus be elected at the November meeting by the new board.
.06 It was agreed that the governing board needs to be involved in the election outreach. This will be placed as an Agenda item for the next governing board meeting.
.07 A bylaws convention is needed to consider amendments to the byelaws. Government Affairs would not be under the Brown Act if not in the bylaws since it is only composed of board members. Could have the ballot on bylaws changes as part of the election and the election as day long meeting. 08 Laura Chick will speak at the next governing board meeting for thirty minutes. Paul Apostle will be invited to speak for 10 minutes on the issue of the path around the west side of Silver Lake reservoir. .

III. The meeting was adjourned at 9:08 PM.

Minutes by M. Hittelman

SLNC Executive Committee Minutes May 10, 2004

EXECUTIVE COMMITTEE
Minutes
Monday, May 10, 2004

I. Call to Order: Jason Lyon called the meeting to order at 7:30 PM.
In Attendance: Jason Lyon, Rusty Millar, Charles Wiggington, Martin Hittelman,
Not in Attendance: Salvador Sanchez

II. Public Comments on Non-Agenda Items – No public comments

III. New Business
.01 Tom Soong explained the new DONE structure and introduced Melvin Canas, our new contact with DONE. DONE is understaffed and now has 3 senior coordinators and 18 project coordinators. A team working on outreach and organizing will be headed by Rita Moreno. Jamelo Potts will head the elections team.
It was agreed that Melvin Canas will be introduced at the next meeting of the governing board meeting...
It was noted that we will need Spanish translation at the September general meeting. The Governing Board will need Spanish translator for its September general meeting. The City Council is working on an ordinance that would provide for methods for neighborhood councils to accept donations.

.02 The possible purchase of an agenda display case at the Silver Lake recreation center, Bellevue Park and other locations was discussed. The cheapest 2 feet by 3 feet case runs about $250. It was discussed that agendas and announcements of SLNC events could be posted. Millar will do more investigation.

.03 A budget realignment is needed in order to have funds available for needed projects. Wiggington will come to the next governing board meeting with a proposal along with a report on currently spent and approved expenditures. Expenditures already approved include $800 to finish two murals, $3,300 in community projects, and $7,500 in communications. The SLNC will need to pay $3,600 for rent in this quarter and about $5,000 for the September election. Equipment, supplies and furniture will also have to be budgeted. It was agreed that the SLNC may need to adjust the budget monthly.

IV. Agenda Items for Next Governing Board Meeting
.01 Sunset Junction
.02 CSSLR
.03 Parking Meters on Sunset/Possible Parking Facility
.04 Inclusionary zoning law
.05 Election Procedures
.06 Silver Lake Film Festival
.07 Myra Mural Project

Laura Chick might be invited to speak on the City Council budget.

V. The meeting was adjourned at 8:38 PM

Minutes by M. Hittelman

SLNC Executive Committee Minutes April 2, 2004

EXECUTIVE COMMITTEE
Minutes
Monday, April 12, 7:30 PM

I. Call to Order: Jason Lyon called the meeting to order at 7:30 PM.

II. In Attendance: Jason Lyon, Rusty Millar, Salvador Sanchez, Charles Wiggington, Martin Hittelman, Barbara Dakin, Robin Dakin


III. Discussion of upcoming funding requests and the current state of our treasury
Members of the governing board wishing reimbursements must fill out the form for reimbursement and attach receipt(s). On the form, check off if a reimbursement to a governing board member. Treasurer Wiggington will fill out the category.

With a desire to cut down on copy costs it was agreed that the Secretary will provide five to ten copies of the attachments for the public. Members of the Governing Board will be expected to bring their own agendas and back-up materials. Agendas will be available for the public.

It was agreed that Treasurer Wiggington may authorize expenditures, if they are within budget, to be reimbursed later for items under $250.

The following requests for expenditures are expected at the next Governing Board meeting: $7,500 for web site, $5,000 for Gateway to Silver Lake maintenance funds, $3,000 for creation of Myra mural. Hosting the web site could cost $200 for the year. It was noted that the SLNC does not currently have the funds on hand to satisfy all of these expenditures. A question was raised whether we can legally give a grant to another organization (e.g. Gateway to Silver Lake project)? It was agreed that it should be something to pay for and we will need the receipts. We need to look at the DONE rules.

Chairs (padded) and tables – Will check out Staples, Costco, and Office Depot for best cost versus quality. See if we can get metal stickers for them.

Office cost will not be likely until July 1st. $1,200 per month is the likely rent.

Need a new quarterly budget – Wiggington will develop it for vote at the next meeting.

IV. Recent communications:
a. LACC Van de Kamps construction reversal: The LACCD will likely not be putting all the bond funds into it as anticipated.

b. Possible removal of trees on Silver Lake Blvd.: Old growth Oak being removed due to being unstable. Received a full explanation from Public Works. Apology for not telling us.

c. Silver Lake Library: Funding available for land acquisition and design and perhaps construction. 10,500 sq. ft or 12,000 sq. ft. are possible sizes. Site not yet chosen.

V. Future agenda items (none officially proposed; the following are being considered for motions):
a. CLC – website funding – see above

b. Beautification
i. Letter on 101 sound wall – rampart exit closed.

ii. Funding for Myra mural – see above

iii. Funding for Gateway mural protection

c. New fire hazard zone concerns (stakeholder) – addressed at last meeting? Dillon Street near Marathon.

d. Pledge of Allegiance (Millar) – talked about it earlier. Research it to see what the law requires.

Barbara Dakin raised a number of concerns:
Request change of meeting date of the Executive Committee to a later day in the month after the governing board meeting.
Code of Civility – when e-mails are sent they should be sent for information only. We should just dialogue back with the individual. Try not to “reply all.”
Other neighborhood councils do agendas at the Executive Committee with all members of governing board invited to attend and give input? The By-Laws state that the agenda is developed by the Co-Chairs. At this point no proposed agenda items have been filtered out.
For the next agenda, letter to request a zoning hearing on complaints on the four locations mentioned at the last governing board meeting.

VI. Adjourned at 8:30 PM.