KNOB HILL HOME/PROPERTY OWNERS ASSOCIATION

CONSTITUTION & BY-LAWS

As Amended on September 13, 2009

CONSTITUTION

Article I. NAME

The name of this organization shall be the KNOB HILL HOME/PROPERTY OWNERS ASSOCIATION. Inc. as specified by

The Knob Hill Subdivision restrictions

Article II. PURPOSE

As the Knob Hill roads are private as specified in the filing of the Knob Hill Subdivision plat in Denton County and there are no

other sources for road maintenance than the owners who use and depend on these roads for access and value, the purpose of this

organization is to provide for the orderly and equitable maintenance and improvement of existing Knob Hill roads and other

common property owned by the association and for other purposes specific to improving the Community as may be determined

by a majority vote of the members of the Association. Association expenditures are limited to road maintenance fees, impact

fees and contributions collected and on-hand and the Association has no power to borrow funds or obligate its members in any

way whatsoever beyond road maintenance fees and impact fees.

Article III. MEMBERSHIP

As specified in the recorded restrictions for the Knob Hill Subdivision:"EACH HOME OR PROPERTY OWNER IN THE KNOB

HILL LAKE ESTATES DEVELOPMENT SHALL, BY REASON OF HIS OR HER PROPERTY OWNERSHIP IN THIS RESTRICTED

AREA, BECOME A REGULAR MEMBER OF THE KNOB HILL HOME/PROPERTY OWNERS ASSOCIATION, INC. EACH

REGULAR MEMBER SHALL BE ASSESSED A MONTHLY AMOUNT TO BE USED FOR MAINTAINING OR IMPROVING

EXISTING ROADS OR STREETS WITHIN THE AREA. THE AMOUNT AND CONDITIONS OF THE ASSESSMENT MAY BE

AMENDED BY THE KNOB HILL HOME/PROPERTY OWNERS ASSOCIATION" (Article 9).

Article IV. MEETINGS

Section 1: Regular quarterly meetings of this organization shall be held. Special meetings may be called as provided for in

the By-Laws.

Section 2: The last regular quarterly meeting in the membership year shall be the Annual Meeting of this organization.

Section 3: Notices announcing association meetings and minutes from association and officers’ meetings shall be sent to

all members.

Article V. OFFICERS

The officers of this organization shall be a President, a Vice-President, a Secretary, and a Treasurer.

Article VI. COMMITTEES

Committees shall be appointed by the President to carry out the overall objectives of the organization.

Article VII. EXECUTIVE BOARD

The Executive Board shall consist of four (4) elected officers. A Director at Large will be appointed by the board and approved by

the membership.

 

Article VIII. BY-LAWS

The By-Laws of this organization shall provide authority for procedures and policies essential to the purpose of this organization

and shall be in accord with the provisions of the Constitution.

Article IX. AMENDMENTS

Section 1: The Constitution may be amended at any regular quarterly meeting of this organization by a majority vote as directed

in the By-Laws, provided that written notice outlining the proposed amendment(s) has (have) been distributed to members by the

Secretary in the meeting agenda notice prior to the regular quarterly meeting at which they are to be discussed, and provided the

Executive Board has reviewed the proposed change(s) in advance of the meeting and notifies membership in the agenda of its

recommendation(s) concerning such amendment(s).

Section 2: The By-Laws may be amended at any regular quarterly meeting by a majority vote as directed in the By-Laws,

provided that written notice outlining the proposed change(s) has (have) been distributed to members by the Secretary in the

meeting agenda notice prior to the regular quarterly meeting at which they are to be discussed, and provided the Executive Board

has reviewed the proposed change(s) in advance of the meeting and notified membership in the agenda of its recommendation(s)

concerning such amendment(s)

Article X. PARLIMENTARY AUTHORITY

Roberts Rules of Order (Revised), in the latest edition, shall govern this organization in all cases to which it can be applied and in

which it is not inconsistent with the Constitution and the By-Laws of this organization.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

End of KHH/POA Constitution

 

 

Historical Note: Membership in the Association was voluntary until 1991 when the restricting covenants of the Knob Hill

Subdivision were legally revised and recorded. Current owners whose property in its entirety was obtained prior to 1991

and who did not sign the revising petition may be exempt from automatic membership in the association. They may therefore

be entitled to withhold that portion of road maintenance fees expended for Association administration. Since they use and

depend on these private roads owned by the Association, they are obliged to pay the balance to the road fund.

 

BY-LAWS

 

Article I. MEMBERSHIP

Section 1: CLASSIFICATION OF MEMBER. Membership in this organization shall consist of all members who are

home/property owners at Knob Hill Lake Estates. The Executive Board may extend Associate Membership to renters.

Section 2: RIGHTS AND PRIVILEGES. All owner-members shall have the right to vote and hold office. Home/property owners with delinquent accounts shall not have the right to hold office or vote. Delinquent accounts my acquire full rights and privileges after three months of maintaining an approved delinquent fees payback plan and regular road maintenance fee payments. Associate Members may vote if the owners give them written Power of Attorney to do so and the subject Membership account is current; but they may not hold office. Each paying membership shall have two (2) votes. Each qualified membership will receive two (2) ballots. Single owners and business entities may vote both ballots.

Section 3: VOTING. Voting shall be required to amend the Constitution and By-Laws, to elect officers, to alter, and to

approve other posted agenda action items. Members shall receive a ballot with the agenda notice stating what items require

a vote. Members may bring their ballots to the meeting or may return their signed, dated ballot to the Secretary prior to the

meeting. Any ballots received after the meeting date shall not be valid. All outcomes shall be based on the majority received by absentee

ballots and/or votes cast in-house. Proxy voting shall not be allowed.

Section 4: ROAD MAINTENANCE & IMPACT FEES. The road maintenance fee shall be thirty-five ($35.00) dollars per

month. Homeowners property located on Wild Valley are exempt from paying road maintenance fees until such time as the

owner of the Wild Valley roadway paves that road. Upon paving and transfer of the road to Knob Hill Home/Property Owner’s Association, those owners with property on Wild Valley will then be subject to the same road maintenance fees as the other members. The Impact Fee for new construction is $500.00. The Executive Committee may set Impact Fees for alterations and

additions to existing property. The Treasurer of this association shall send a monthly statement to each home/property owner to

collect each thirty-five ($35.00) dollar monthly payment and any Impact Fees due. The Treasurer of this association shall receive

each monthly payment. The road maintenance fees shall be deposited into an interest bearing account in a financial institution

that federally insures customers’ accounts. The treasury money shall be used to provide money for maintenance and/or improving existing

roads and road signs and to purchase supplies such as, but not limited to, stamps, paper, and envelopes for the purpose of all

required bookkeeping.

Section 5: DELINQUENT DUES. Any dues not received by the 25th of the month shall be considered delinquent and a five ($5.00)

dollar late fee shall be changed. Any delinquent account shall receive an annual statement.

Section 6: MEMBERSHIP AND FISCAL YEAR. The membership and the fiscal year shall be the same: for example from

January 1st through December 31st.

Article II. MEETINGS

Section 1: REGULAR QUARTERLY MEETINGS. The regular quarterly meetings shall be held in a month and on a date and at

a time and place designated by the President. The recommended agenda/goals for each quarter shall be as follows:

*1st Quarter: Jan/Feb/Mar: to complete outstanding business from the previous year to establish plans for the upcoming year to update

mowing list, to set date for Spring clean-up, to address any new business.

*2nd Quarter: Apr/May/June: to be determined by the Executive Board.

*3rd Quarter: July/Aug/Sept: to provide association updates, followed by a social (family) gathering.

*4th Quarter: Oct/Nov/Dec: to fulfill required Annual Meeting providing year-end report: to elect new officers.

Section 2: SPECIAL MEETINGS. Special meetings shall be called when the Executive Board sees an immediate need to discuss

timely information pertinent to the welfare, health and/or safety of all home/property owners. Members shall be notified of the

special agenda. If a situation requires Special Committee(s) volunteers may be solicited.

Section 3: QUORUM. In regular quarterly and special meetings, ten (10) members shall constitute a quorum.

 

 

 

Section 4: NOTICES. Notices announcing meetings shall include the meeting agenda and the date, time and location of the

meeting. Regular quarterly meetings shall have notices sent no later than ten (10) days prior to the date of the planned meeting

and special meetings shall have notices sent at least three (3) days prior to the date of the planned meeting.

Section 5: MINUTES. Minutes shall be made available to all homeowners no later than three (3) weeks after the date of any

regular quarterly, special and/or officer’s meeting held. However, the minutes from the Annual Meeting and the newly-elected

officers meeting may be combined and distributed no later than three (3) weeks after the date of the newly-elected officers

meeting.

Article III. ELECTION OF OFFICERS

Section 1: A slate of officers shall be presented to the membership by a Nominating Committee in the agenda notice for the

Annual Meeting at least four (4) weeks prior to the Annual Meeting. Ballots will be made up and issued one week prior to the

Meeting scheduled for the election. Any Owner may announce for any office up for election and request their name be placed

on the ballot. Any Owner may run for any office up for election as a write in candidate. Since absentee ballots are allowed, no

campaigning is allowed after the meeting at which the ballots will be counted has been convened. Any Owner running for office

must have their membership current when the ballots are counted. Delinquent Owners running for office must acquire full rights

and privileges as stipulate in Article I, Section 2. If not, any votes for them will not be tallied. The election of the

Officers at the meeting shall be made by secret ballot. Election results shall be determined by the majority of votes received by

absentee ballots and/or ballots cast at the meeting.

The Director at Large will be appointed by the Executive Board annually and may be confirmed by the Membership at the annual

meeting, a special meeting or the first general meeting of the next year. The Director at large participates in all functions as a

member of the Executive Committee except that he/she votes only to break a tie vote of the Executive Board.

Section 2: The four (4) elected officers shall serve two (2) year terms and shall be eligible for re-election for one consecutive

term, and after an absence of one (1) term, they shall be eligible for re-election to the same office. Membership may change the

term and order of election for officers annually, except that they may not change a current officers time remaining in office

without the officer’s agreement.

Section 3: In the case of vacancy in the office of the President, or the incapacity to serve, the Vice-President shall succeed in

the office of the President. Other vacancies on the Executive Board shall be filled by appointments of the Executive Board to

serve the unexpired term of office.

Section 4: In the event any officer is unable to finish a term, or to fulfill the duties of the office, said officer shall tender an

Immediate letter of resignation to the remaining members of the Executive Board of this organization.

Article IV. DUTIES OF OFFICERS

Section 1: The President presides at all meetings of this organization, and of its Executive Board and functions as the Executive

Officer in all instances where the interest and welfare of the membership could be affected. The President appoints all

committees and may appoint a Parliamentarian to rule on questions of parliamentary law and also the appointment of a Historian

to maintain a historical record of this Organization and a corresponding secretary when necessary to handle any additional work

load. At the Annual Meeting, the President shall give an annual progress report to the membership.

Section 2: The Vice-President in the absence of or in the incapacity of the President shall preside at all meetings and shall

assume all duties of the President. In the event that the office of the President becomes vacant or that the President is unable to

serve, the Vice-President shall become President for the remainder of the fiscal year.

Section 3: The Secretary shall keep an accurate written record of proceedings of this organization and of the Executive Board

meetings. The Secretary shall send out notices of all regular quarterly and special meetings and minutes of each regular quarterly

meeting, special meeting, and/or officers meeting held as directed by the Constitution and By-Laws and shall handle all

correspondence of this organization as the President may direct. The Secretary may tape record the proceedings of meetings and

enter them in the records at a later date.

Section 4: The Treasurer shall receive and deposit all funds received by this organization. The Treasurer will make fiscal reports

regularly to the Executive Board, to include bank balance and any outstanding memberships, provide quarterly reports to the

membership at the regular quarterly meetings and provide an annual report at the Annual Meeting. The Treasurer is to make

payments on the order of the Executive and/or the membership when said order is authorized by the President.

 

Article V. THE EXECUTIVE BOARD

Section 1: The Executive Board shall act for this organization in the administration of established policies and programs. It shall

serve as the central management board of the organization. Quarterly Executive board Meetings shall be held to review

membership and other pertinent business.

Section 2: The newly-elected Executive Board shall meet at a time and place determined by the newly-elected President not more

than three (3) weeks after the Annual Meeting. The outgoing officers may be present to turn over organization records and for

review of any outstanding business. The newly-elected officers shall then outline the program for the upcoming year and

determine a date and time for the first meeting of the upcoming year. It shall be the responsibility of the newly-elected officers

to adhere to and follow the Constitution and By-Laws of this Organization. All meetings must be reported to the membership

as directed in the By-Laws.

Article VI. COMMITTEES

Section 1: There shall be four (3) classes of committees; Membership/Welcoming, Special and Nominating. All committees

shall report to the members at a regular quarterly meeting.

Section 2: Membership and Welcoming Committee. The Membership and Welcoming Committee shall be responsible for

contacting new home/property owners and making them welcome in the community of Knob Hill.

Section 3: Special Committees. The Special Committees shall be those committees deemed necessary by the President and

the officers of this organization to carry out special assignments and projects. All recommendations shall be made to the

Executive Board.

Section 4: Nominating Committee. The function of a Nominating Committee shall be to prepare a slate of officers for

election at the Annual Meeting, having determined the willingness of each candidate to serve, if elected.

Section 5: Standing Special Committee: Building Committee. The function of the Building Committee shall be to review

plans for any construction to be erected, placed or altered as stated in the Deed Restrictions. The committee shall make

recommendations to the Executive Board.

Section 6: Recommendations. Prior to committee action, any recommendations shall be made to the Executive Board.

The report may be written or verbal. The Executive Board may make final recommendations. Any communication(s),

notification (s) or documentation(s) shall be filed with the secretary.