2007 Board meeting minutes

2007 meeting minutes

Algonquin Acres Annual Business Meeting April 3, 2007

The annual AAOA business meeting was held on Tuesday April 3rd, 2007 at the Cherry Creek Special Program Center.

Guest & Pizza:
Wayne Reed accepted our invitation as first guest speaker. Mr. Reed is the Director of Planning and Development for the City. He gave us an overview of some of the development requests that have been given to the city on our side of town while we ate.

Meeting:
Rhonda L called the business meeting to order at 7:03pm.
Board members present: Rhonda L, Chris N, Paul Mr and Roy J. Steve B was excused due to a trip out of town.

Proof of Notice:
The annual meeting was announced in two mailings, emails to those whom have provided their addresses, and a reminder was hand-delivered to each house.

Guest Speaker:
Our second guest speaker was Michelle Seubert. She is a Senior State Park Ranger with Cherry Creek State Park. Ms. Seubert spoke about a number of park projects that are being considered or started. They are adding an aeration project in various areas, starting a trail along the dam, have expanded camping areas and now have 125 sites with hookups, and 300 acres of off-leash areas for dogs. She reminded us that there is a variety of wildlife in the park to not only watch, but also watch out for, including: deer, hawks, birds, raccoons, foxes, and many others. She also asked those who are park users to call if they see standing water in unusual places, and they will make sure it gets treated for mosquitoes. Her phone number is 303-699-3860 ext.726

Review of April 4, 2006 Annual meeting minutes:
The minutes from the previous annual meeting were included in the meeting packet that was mailed. It is the pink sheet.
Motion: Motion to accept the minutes as presented was made by Laura T, seconded by Jonelle B. Minutes are approved.

Reports & Proposed Budget:
The budget was also sent out in the mailing. The budget report is the yellow sheet. There are some copies are available.

The flyer “What has the AAOA Board done for you in 2006” was handed out.

Old/New Business:
None.

Election for 2007 AAOA Board of Directors & proposed Budget:
Chris N has been serving on the board since at least 2000 and she is retiring from the board. In appreciation of her service, she was presented with a plant. The proposed board is: Steve B, Jonelle B, Roy J, Rhonda L, and Paul M.

Public Comment:
(moved ahead while waiting for the election results). Laura T noticed that she has seen two dead rabbits in her yard. Rhonda noted that we have reported that there seems to have been a lot of dead rabbits this year, but we have not been able to determine for certain what has happened to them.

Door Prizes:
Tickets were drawn for door prizes.

Results:
Election results:
Budget -
33 ballots returned.
22 – yes.
2 no.
6 abstaining.

Board - all candidates were elected.

Paul added a word of thanks for Rhonda for the amount and kind of work that she gets done. He said that he has seen paid managers that don't do as much work as Rhonda does.

The meeting was adjourned at about 8:15pm

The elected board gathered to determine positions for the coming year.
Offices:
President - Rhonda L
VP - Roy J
Treasurer - Paul M
Secretary – Jonelle B
At Large - Steve B
The next board meeting was set for June.

Minutes Respectfully submitted by
Roy Johnston

June 6, 2007 AAOA Board meeting Starbucks Arapahoe and Peoria

Board Members Present: Rhonda L, Paul M, Steve B, Jonelle B
Guests Present: Shirley W (ARC), and Jeff F

Called to order at 7PM and everyone introduced themselves.

Public Comment
Mr. F has submitted a request to build a detached garage on his lot that would be approximately 1200 sq. ft.

Due to the fact that the proposed garage is over the allowed size of 990 sq. ft as stated in the covenants, we discussed whether we had authority, as a board, to approve such a request. The neighborhood currently has lots with detached buildings that clearly exceed the covenants limit. Mr. Fredrich stated that he checked the county records for permits that had been issued to those property owners and he found that some of the buildings were as large as 1300 sq. ft. The AAOA has no documentation regarding the approval or denial of these existing detached buildings.

The Board agreed that Rhonda would call the attorney to discuss the legal ramifications of our approval or denial of Mr. F’s request and any future similar requests.

A permit would be required from the City of Centennial and we have conflicting reports with regards to the maximum size the city allows for detached buildings in our neighborhood. Rhonda was told the max. was 1,000 sq. ft., but Mr. F was given a larger number. Mr. F will be checking on this further. The Board agreed that Rhonda would contact the city to request written documentation regarding the maximum size allowed for detached buildings in our neighborhood.

Rhonda has abstained from voting on this issue based on the fact that Mr. F is her neighbor. She is involved in information gathering and providing it to the board. The remaining board members and the only ARC member present at this meeting, agreed that as a board we were elected to uphold the covenants as written from this point forward. This would mean that Mr. F would have to abide by the 990 sq. ft. guidelines. This decision is not final, as we are awaiting the answers from both the attorney and the final correct answer from the City regarding the zoning.

Treasurer’s Report
Paul M explained to the Board that Rhonda L transferred to him on the day of this meeting the final applicable treasury materials (most notably the Association’s check books). If was further acknowledged that all signatory changes previously approved by the Board are in place with both Wells Fargo Bank and TCF Bank. Paul M also proposed that we transfer $2,000 in excess cash from Wells Fargo Bank to TCF Bank in early July in order to improve our investment return. These funds will open a new Certificate of Deposit (CD No. 3) with a three-month term. The expiration date of October 2007 will appropriately keep the maturities of all three CD’s staggered to promote frequent access to additional funds if deemed necessary. The balance of funds remaining at Wells Fargo Bank (approximately $2,000) is projected to adequately cover the Association’s near-term working capital requirements. The Board unanimously approved this proposal.

New Business
Because of a request from Mr. Bill W at the April 2007 Annual Business meeting, the board discussed Mr. W’s question regarding establishing a ‘cap’ on the maximum account balances the HOA could have in it’s bank accounts. After a brief discussion, the Board agreed that the current funds held were inadequate to support any major legal battle. It is appropriate to continue collection of HOA dues at the current amount of $ 50.00 per year and not establish a ‘cap’ for bank balances.

Secretary Report
Jonelle B officially took the position of Secretary. Steve B will provide copies of the prior meeting minutes (January and April 2007) for the record and Roy J will provide minutes from the April 2007 Annual Business meeting before the next Board meeting.

General Discussion
Paul brought up concerns from the neighbors on his street regarding the lights reflecting from the new Centennial Bank signs on the South side of Arapahoe Road. The night-lights shine directly down on the West side of the neighborhood. Rhonda will check into the situation with the City code enforcement officers.

Neighborhood directory update: Need volunteers to contact owners that still have not provided or confirmed current contact information for a new AAOA Directory.

The Livingston’s will host the August 7th Block Party. This is an annual event that is supported completely by donations. All contiguous neighborhoods are invited.

Annual picnic update: Jim and Jonelle B at 6654 S. Blackhawk Street will host Algonquin Acres Picnic on September 8, 2007 Rhonda will work with Jonelle to coordinate picnic planning.

Garage Sale, Clean-up day, Paper Shredding and a Dumpster Day were discussed.
1) We have some neighbors interested in a local garage sale, but the date is still pending.
2) Clean-up day – NEED VOLUNTEERS
3) Paper Shredding. This would be offered simply for a convenient location, the cost to you, the user, is per box.
4) Dumpster. This is a great way to get rid of large items that Waste Management will charge to remove. Naturally, hazardous material is not acceptable, such as batteries, refrigerators or freezers, tires or cans of paint.

Arapahoe Commons development (Northeast Corner of Jordan and Arapahoe Road) has received their access off Jordan Road as well as Arapahoe Road and will commence construction shortly.

Next meeting is scheduled for Wednesday, August 15, 2007. Location to be determined.

Meeting Adjourned 8:55pm
Minutes respectfully submitted by Jonelle B, AAOA Secretary.

Note regarding 2007 meeting minutes

Please note that the AAOA Board had meetings on August 5, October 2 and November 1. A draft copy of the meeting minutes has been submitted to the AAOA board for their review. The Board will vote to approve or amend the minutes at the January 2008 board meeting, date, time and place to be announced.