Pinnacle Gardens

March 4, 2008 Board Meeting

P.G. Board of Directors Meeting - March 4, 2008

The meeting was called order by Ben Lampton. Present were board members Nancy Chaplin and Erin Hazlewood. Also present were Dan Rapp of Ky Realty and guests, Estelle Fink and Betty Sinclair.

The minutes had been corrected and sent to all board members. Erin moved to approve the February minutes and Nancy seconded. Approved.

Erin presented the Treasurer’s report noting the following:
a) #13514 - payment of back maintenance fees and late fees was received from the bank that had taken possession of the unit.
b) #1638 - a lien was filed on this unit.
c) Bills from Riley that had been questioned were verified as correct.
d) #13527 - $525 was charged to Carrie Richmond. A question was raised as to weather this had been paid. A letter was sent to the unit owner regarding the third episode of water damage to the unit below. The latest cost of $1130.79 was for work done for P.G. and needs to be paid to be reimbursed to Ky Realty. The unit owner in the unit below may take legal action.
e) #13539 - A response to letters requesting back payments sent on this unit was received from Mr. Rodgers (tenant’s father) stating the situation would be taken care of as the unit will be up for sale.
f) Transfer of funds to the Reserve account will be done on a monthly basis as budgeted. Discussion followed regarding the current reserve account versus a separate long range reserve account. The question was whether there was a perception with the fee increase that there was a separate account to be set up. No change will be made.
Nancy moved the treasurer’s account be approved, Erin seconded. Approved.

Old Business:
1. Website discussion. There was a question as to whether the website has been updated. The information as to Master Deed and Bylaws may not be correct. For anyone requesting this information, the official copy can be obtained from the Court House (approx. $1 per page). New owners should obtain this from their Real Estate agent when purchasing a unit. Ben will follow up with Josh and/or sandy regarding the website.

2. A new directory is needed. Dan (Ky Realty) will update the spread sheet with his contact information. We need to find someone to be in charge of updating this information. Erin will ask Peggy to handle for us.

3. Envirosafe called Ben in regard to termite contracts up for renewal. Dan will get back with them.

4. Satellite dish issue was discussed again. Dishes are owned by unit owners and PG cannot remove a dish when it is no longer used. No new information on this issue.

5. Complaints from unit owners - Unit owners need to contact a Board member regarding any structural problems they may find.

6. Street sign replacement - Eight foot poles will be obtained for the street signs.

7. Dryer vent cleaning estimates were obtained from Rutledge Environmental and Coit Services. Rutledge estimate was 104 units at an estimated cost $7488 and Coit estimated $5460. This maintenance cost was included in the 2008 budget as a precaution for fire prevention. Discussion followed as to how this would be done in every unit. Scheduling should be done by the company doing the service. Erin moved to accept the lower bid by Coit Services and to have Dan Rapp contact Coit to negotiate scheduling for the services. Nancy seconded . Roll call showed all board members approved. Notification will be made to all owners and that it will be mandatory.

8. Unused water meter - Dan is negotiating to have it removed so we do not have to pay on this meter.

9. The Newsletter is to go out soon and the cost is for duplication only and will not be done in color due to cost.
General complaints/problems from the guests present for the meeting: 1) Slats missing on blinds on patio doors and in windows. This is very unsightly. All members feel we need to be able to enforce. Letters can be sent but fines cannot be imposed at this time (until 51 per cent vote changes the verbiage of the Master Deed). 2) Dog owners are not cleaning up after their dogs. A reminder will be included in the newsletter. 3) Unit owners with multiple vehicles not utilizing garage and taking up visitor parking spaces.

The last order of business was to call the annual meeting back to order. Since a quorum was not present again this month, the meeting was again recessed until the April meeting.

Meeting was adjourned.