NEW: Board Meeting Minutes (Oct 22, 2009)

Ballymeade

      Maintenance Corporation   

MINUTES

Ballymeade Board of Directors Meeting

Date: October 22, 2009

Present: Pete Haggerty, Jeff Peaper, Richard Wolf, John Skrodot (Our Secretary, Mike Sarkis resigned from the board just prior to the meeting due to other commitments.)

Assessment Issues were discussed as follows: 

1. We are awaiting the status of two residences where the court should be determining that a complaint for their unpaid 2008 annual assessment is valid and that liens can be placed on the homes for non-payment. John Skrodot will determine with BC what the status is on the lien proceedings as well as finding out the status of their 2009 assessment payments which appear to be paid in full.
2. Six homeowners will be issued final notices as a courtesy from the board regarding non-payment of the 2009 annual assessment.  If the assessments are not paid in full, or a payment schedule established, on November 1, 2009 the board will authorize legal proceedings/complaints be filed with the courts on five of these homeowners due to lack of payment of the 2009 annual assessment. One of these six has made a partial payment and they will receive the courtesy notice letter, but no complaint will be filed at this time because of the small amount due.  If paid, no legal action will occur for this one house.
3. $10 interest owed by two residences will be waived because the interest was applied just after they made their payment.

The above were voted upon by the current Board members.

1. A home on Ballymeade Drive was recently sold but was not accounted for on BCs list of payments due.  Skrodot will follow up with BC Consulting about the one-time $450 payment.

Possible Abandoned Townhome:

 A home on E. Boxborough Drive is vacant and possibly abandoned. This will be pursued regarding upkeep of the property on the exterior and determining the current ownership.

Playground / Tennis Court Inspection:

 Richard Wolf will conduct a visual inspection of the playground to note any safety issues and anything that is in need of attention.  Richard is a certified safety engineer.  Bob Gleber, a former board member, is also performing inspections regularly and repairing anything he sees that needs attention (thank you Bob!!!).  Regular inspections are considered prudent considering the safety of the children in the community using it.  The tennis court was looked at and determined to be in good shape with no repairs needed at this time.

2009 Budget Review:

 Review of the budget for 2009 revealed $7069 remaining for bill paying for the remainder of the fiscal year (ends Feb 29).  This money will be used some landscaping updates and the rest saved for possible winter snow/ice removal. This surplus became available due to the wet growing season and no need for paying the vendor to water the new street trees.  A total of eight homes were sold in our community so far this year resulting in the collection of $3600 towards the capital improvement assessment fund which has just now reached a proper level for the age of our community.

Homeowner Communications:

 Welcome packages will continue to be sent to new residents, minor updating was needed.  The board will be sending a note to all homeowners to address current concerns.  Richard will draft this letter.